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INTERAGENCY AGREEMENT

INTERAGENCY AGREEMENT 1. IAA No. DTfH61-09-N-50001/1000002 Page 1 of 4
2. Order No.  3. Requisition No.  4. Solicitation No.
5. Effective Date 6. Award Date 7. Period of Performance:
10/01/2009 TO 09/30/2009
8. Serving Agency
Federal Highway Administration
ALC: 69–05–0001
DUNS: 928338219–4:
Office of Acquisition Management
1200 New Jersey Avenue SE
Room E65–132
Washington, DC 20590
9. Tina A. Campbell, 202–366–6269
Federal Highway Administration
Office of the Associate
Administrator for Administration
1200 New Jersey Avenue SE
Washington, DC 20590
10. Requesting Agency
Federal Motor Carrier Safety Administration
ALC: 36–26–0001
DUNS: 12609945–4:
1200 New Jersey Avenue SE
Room E65–132
Washington, DC 20590–0001
POC: Tiffany Neal
Telephone No: 202–385–2466
11. Invoice Office
MMAC FHWA Reimbursable
6500 South MacArthur Blvd
AMZ–341
Attn: Stephanie Colbert
Oklahoma City, OK 73169
12. Issuing Office
Federal Highway Administration
Office of Acquisition Management
1200 New Jersey Avenue, SE
Washington, DC 20590
13. Legislative Authority
Economy Act (31 U.S.C. 1535)
14. Project ID:
DTMC7509N00005
15. Project Title
16. Accounting Data
15X0245910–0000–029450100–29000000–25305–61003600–15R09N50001
17. Item No 18. Supplies/Services 19. Quantity 20. Unit 21. Unit Price 22. Amount
  Tax ID Number: 22–3934584
DUNS Number: 928338219

FMCSA ALC: 36–26–0001
FMCSA DUNS: 92–8338219
FMCSA TIN: 22–3934534
FMCSA TPC: 691500
FMCSA TAFS: 69–X–8083
Continued ...
       
23. Payment Provisions
Intergovernmental Payment Accounting Code
24. Total Amount
$981,277.80
25a. Signature of Government Representative (Servicing) 26a. Signature of Government Representative (Requesting)
25b. Name and Title
Stephanie Curtis, Contracting Officer
25c. 06/05/2009 26b. Contracting Officer
Diane Bethen
26c. 06/30/2009

1. IAA No. DTfH61–09–N–50001/1000001 Order No. Page 2 of 4
00004 This modificatlon is issued to accept funds in the amount of 5981,277.80 Which were provided for under this agreement as subject to availablilty. Accordingly, this agreement will be increased from $1.317,829.00 to $2,299,106.80. This is an increase of $981,277.80.
Recap of Obligated Funds:
ModificatlOn No.1 $1,317,829.00
Modification No.2 +981,277.80
Revised Total $2,299,106.80
The balance of funding under this agreement ($764.635.20) will be obligated subject to availability of funds and through formal modificaticn by the Contracting Officer.
Except as noted herein, all other terms and conditions remain unchanged.
      $981,277.80

INTERAGENCY AGREEMENT 1. IAA No. DTfH61–09–N–50001/1000001 Page 1 of 4
2. Order No.  3. Requisition No.
830100002
4. Solicitation No.
5. Effective Date
Dec. 15, 2008
6. Award Date: Dec. 15, 2008 7. Period of Performance:
10/01/2009 TO 09/30/2009
8. Serving Agency
Federal Highway Administration
ALC: 69–05–0001
DUNS: 928338219 +4:
Office of Acquisition Management
1200 New Jersey Avenue SE
Room E65–132
Washington, DC 20590
POC: Paula Armstead
Telephone No. 202–366–5503
9. Tina A. Campbell, 202–366–6269
Federal Highway Administration
Office of the Associate
Administrator for Administration
1200 New Jersey Avenue SE
Washington, DC 20590
10. Requesting Agency
Federal Motor Carrier Safety Administration
ALC: 36–26–0001
DUNS: 12609945–4:
1200 New Jersey Avenue SE
Room E65–132
Washington, DC 20590–0001
POC: Tiffany Neal
Telephone No: 202–385–2466
11. Invoice Office
MMAC FHWA Reimbursable
6500 South MacArthur Blvd
AMZ–341
Attn: Stephanie Colbert
Oklahoma City, OK 73169
12. Issuing Office
Federal Highway Administration
Office of Acquisition Management
1200 New Jersey Avenue, SE
Washington, DC 20590
13. Legislative Authority
Economy Act (31 U.S.C. 1535)
14. Project ID:
DTMC7509N00005
15. Project Title
16. Accounting Data
15X0245910–0000–029450100–29000000–25305–61003600–15R09N50001
17. Item No 18. Supplies/Services 19. Quantity 20. Unit 21. Unit Price 22. Amount
  Tax ID Number: 22–3934584
DUNS Number: 928338219

FMCSA ALC: 36–26–0001
FMCSA DUNS: 12–6086946
FMCSA TIN: 52–2268159

FHWA ALC: 69–05–0001
FHWA DUNS: 92–8338219
FHWA TINS: 22–3934534
FHWA TPS: 691500
FHWA TAFS: 69–X–8083
Continued ...
       
23. Payment Provisions
Intergovernmental Payment Accounting Code
24. Total Amount
$1,317,829.00
25a. Signature of Government Representative (Servicing) 26a. Signature of Government Representative (Requesting)
25b. Name and Title
Arlan Finfrock, Contracting Officer
25c. 12/11/2008 26b. Contracting Officer
Diane Bethen
26c. 12/15/2008

1. IAA No. DTfH61–09–N–50001/1000001 Order No. Page 2 of 4
00004 This modification is issued to accept funds in the amount of $1,317,829.00 which were provided for under this agreement as subject to availability. Accordingly, this agreement will be increased from $0 to $1,317,829.00. This is an increase of $1,317,829.00.
Recap of Obligated Funds:
Original Agreement: $0
Modification No.1 +1,317,829.00
Revised Total $1,317,829.00
The balance of funding under this agreement ($1,745,913.00) will be obligated subject to availability of funds and through formal modification by the Contracting Officer.
Except as noted herein, all other terms and conditions remain unchanged.
      $1,317,829.00

INTERAGENCY AGREEMENT 1. IAA No. DTfH61–09–N–50001/1000001 Page 1 of 7
2. Order No.  3. Requisition No.
29–01–2005
4. Solicitation No.
5. Effective Date
Oct. 09, 2008
6. Award Date:
Oct. 09, 2008
7. Period of Performance:
10/01/2009 TO 09/30/2009
8. Serving Agency
Federal Highway Administration
ALC: 69–05–0001
DUNS: 928338219 +4:
Office of Acquisition Management
1200 New Jersey Avenue SE
Room E65–132
Washington, DC 20590
POC: Paula Armstead
Telephone No. 202–366–5503
9. Tina A. Campbell, 202–366–6269
Federal Highway Administration
Office of the Associate
Administrator for Administration
1200 New Jersey Avenue SE
Washington, DC 20590
10. Requesting Agency
Federal Motor Carrier Safety Administration
ALC: 36–26–0001
DUNS: 12609945–4:
1200 New Jersey Avenue SE
Room E65–132
Washington, DC 20590–0001
POC: Tiffany Neal
Telephone No: 202–385–2466
11. Invoice Office
MMAC FHWA Reimbursable
6500 South MacArthur Blvd
AMZ–341
Attn: Stephanie Colbert
Oklahoma City, OK 73169
12. Issuing Office
Federal Highway Administration
Office of Acquisition Management
1200 New Jersey Avenue, SE
Washington, DC 20590
13. Legislative Authority
Economy Act (31 U.S.C. 1535)
14. Project ID:
 
15. Project Title
 
16. Accounting Data
Subject to Availability of Funds
17. Item No 18. Supplies/Services 19. Quantity 20. Unit 21. Unit Price 22. Amount
  Tax ID Number: 22–3934584
DUNS Number: 928338219

FMCSA ALC: 36–26–0001
FMCSA DUNS: 12–6086946
FMCSA TIN: 52–2268159

FHWA ALC: 69–05–0001
FHWA DUNS: 92–8338219
FHWA TINS: 22–3934534
FHWA TPS: 691500
FHWA TAFS: 69–X–8083
Continued ...
       
23. Payment Provisions
Intergovernmental Payment Accounting Code
24. Total Amount
$0.00
25a. Signature of Government Representative (Servicing) 26a. Signature of Government Representative (Requesting)
25b. Name and Title
Stephanie Curtis, Contracting Officer
25c. 10/07/2008 26b. Contracting Officer
Diane Bethen
26c. 10/09/2008

1. IAA No. DTfH61–09–N–50001 Order No. Page 2 of 7
00004
00002
Federal Highway Ajmlnlstratlon shall provide administrative support services for the Federal Motor Carrier Safety administratlon with acccrdance with the attached Memorandum of Understandlng.
Human Resources Support
Accounting Info:
Subject to Availability of Funds
$581,042.00 (Subject to Availability of Funds)
Account Info:
Subject to Availability of Funds
$2,482,700.00 (Subject to Availability of Funds)
Agreement Termination: Parties to the agreement shall provide 120 days notice for cancellation or termination of supplies, service and/or deliverable deliverable described in this agreement.
The total amount of award: $0.00. The obligation for this award is shown in box 24.
      $1,317,829.00

Memorandum of Undentanding
Federal Highway Administration
and
Federal Motor Carrier Safety Administration

This Memorandum of Understanding (MOU) delineates an administrative services agreement between the Federal Highway Administration (FHWA) and a new organization in the Department entitled the Federal Motor Carrier Safety Administration (FMCSA). This MOU provides for general administrative services by the FHWA in support of the FMCSA, and is an indirect result of Section 338 ofthe FY 2000 Department of Transportation and Related Agencies Appropriations Act.

The type and level of service provided by FHWA to the FMCSA will continue at historical levels. Services to be provided under this agreement include, but are not limited to, processing travel vouchers and other fiscal services, contracting service~ human resource services, legal services, and other administrative services, including the provision of office space and telecommunications support. This MOU is not intended to be all–inclusive. The FHWA and the FMCSA will address administrative services which are not specifically listed in this MOU as they arise.

This MOU is effective upon signature by both parties below. It will terminate ifmutually agreed upon by the FMCSA and the FHWA or upon enactment of legislation which necessitates a revised administrative services agreement. If it is determined that adjustments are necessary, this MOU· wiD be amended accordingly upon the agreement of both parties.

Federal Motor Carrier Safety Administration and Federal Highway Admministration Signature

FHWA Estimate of Costs for
FMCSA Administrative Services – FY 2009

Administrative Support Services Estimated Costs
Human Resources Support*
Information Technology (IT) Support**
$581,042
$2,482,700
Grand Total $3,063,742

* Human Resources services to be provided are described in Attachment 1.

**IT support includes contractor and Federal employee support for IT security and Data Communications; line charges for FMCSA dedicated use; installation charges for new data lines (if any); administrative systems development and maintenance; portion of shared IT services).

MEMORANDUM OF AGREEMENT
BETWEEN
THE FEDERAL MOTOR CARRIER SAFETY ADMINISTRATION, AND
THE FEDERAL HIGHWAY ADMINISTRATION
FOR HUMAN RESOURCES SERVICING

1. Purpose: Through this Memorandum of Agreement (MOA), the Federal Motor Carrier Safety Administration (FMCSA) and the Federal Highway (FHWA) and its Executive Agent (EA) office, have established a formal working relationship for the purpose of securing human resources servicing for FMCSA. This MOA will be in effect for the period from October 1, 2008, through September 30, 2009, unless cancelled earlier under Termination provisions of this Agreement.

2. Scope and Authority:

This Agreement:

The provision of human resources servicing shall be in accordance with the provisions of Title 5, United States Code, and applicable FMCSA, Department of Transportation (DOT), and Office of Personnel Management (OPM) regulations, policies, and procedures. In situations where FMCSA does not have established policy or precedent, FHWA's policy will apply.

In the event that a specific program or requirement is established or desired that will improve the level and quality of human resources servicing but will require a modification to this Agreement, FHWA and FMCSA, and EA if applicable, must agree to such discreet modification(s) for a defined period of time or the remaining duration of this Agreement, as appropriate. Permanent incorporation of any such modifications will be considered for inclusion in the annual renewal of the Agreement.

3. Responsibilities

FMCSA, FHWA, and EA recognize that the provision of human resources servicing for FMCSA employees is a joint responsibility. In entering into this MOA, FMCSA, FHWA, and EA recognize that the experience, creativity, and judgment of the parties are necessary to fulfill the human resources servicing needs. In carrying our their responsibilities under this agreement, neither FMCSA nor FHWA shall discriminate against any employee or prospective employee on account of race, color, age, disability, political beliefs, gender, religion, marital status, family status, or any other non–merit factor.

A. Services provided by EA:

– Staffing and recruitment (General Schedule)

– administration of automated staffing services (i.e., QuickHire), including loading of FMCSAcreated questions, advising on question weighting, entering vacancy announcements into QuickHire and uploading to OPM's USAJOBS, collecting employment applications, assessing qualifications, producing selection certificates, providing audits of completed certificates, and defending recruitment processes (excluding FMCSA action in working certificates, conducting interviews, and making selections) as necessary upon applicant challenges.

– for all FMCSA field locations, FHWA specialists in Lakewood, Colorado, and Atlanta, Georgia, serve as full service staffing specialists for FMCSA, and coordinate actions with FMCSA's four Administrative Officers located across the country in servicing FMCSA's 50 field offices for most positions at GS–13 and below. Positions at GS–14 and above, and career intern positions will be handled through the FMCSA Washington, DC, Headquarters office. The FMCSA anticipates transferring responsibility for this work from FHWA to FMCSA in phases throughout the fiscal year; however, such transfer is not expected to begin until spring 2009.

– Employee retirement counseling and processing;

– Workers compensation administration and processing;

– Personnel action data entry and processing. In connection with the work transfer noted above, FMCSA is acquiring its own processing capability and expects to migrate processing work for all Headquarters personnel from FHWA to FMCSA by the second quarter of fiscal year 2009. A period of parallel processing is anticipated, followed by full migration of work and responsibility. Migration of processing work for MFCSA field employees will follow in phases throughout the fiscal year. FHWA will provide full servicing for all FMCSA installations and employees until FHWA, FMCSA, and OST agree FMCSA is fully ready to assume the work.

– Records maintenance (Official Personnel Files and Employee Performance Files). Records maintenance responsibility for FMCSA HQ employees will shift from FHWA to FMCSA in connection with the migration of personnel action processing. FHWA responsibility for maintenance of FMCSA employee records will decrease in direct proportion to servicing activity assumed by FMCSA.

B. Service Locations

FMCSA is geographically dispersed throughout the United States and Puerto Rico. FHWA and EA will provide service to FMCSA in all locations from the following offices:

– Washington, DC: 1200 New Jersey Avenue, SE, Washington, DC 20590

– Atlanta, Georgia: 60 Forsyth Street, SW, Suite 8M5, Atlanta, Georgia 30303

– Lakewood, Colorado: 12300 West Dakota Avenue, Suite 175, Lakewood, Colorado 80228

C. Service Availability

For FMCSA employees seeking information and services, FHWA and EA staffwill be available during regular business hours, Monday through Friday. Exceptions include official Federal holidays and other days when one or more ofthe servicing offices is officially closed (e.g., snow days). When an office is in training, FHWA and/or EA will notify FMCSA's Human Resources Office and/or other appropriate administrative office in advance, and alternative service will be made available.

E. Service Monitoring and Quality Assurance

In addition to quality control measures described above under "staffing and recruitment," FMCSA, FHWA, and EA will monitor the quality and quantity of services provided.

– EA will track vacancy announcements processed by a variety of metrics including number of announcements, number of applications received per announcement, time lapse between announcement closing date and employee selection, and such other metrics as appropriate and/or required.

– FMCSA and FHWA will regularly review organizational rosters, Official Personnel Folders, and other relevant files to assess timely and proper maintenance. As problems are discovered, they will be surfaced and examined to identify possible procedural corrections or improvements.

– FMCSA will provide requests for action (e.g., appointments, transfers, changes in data elements, and so on) to FHWA in pdf format so that documents are easily retrievable by Offices.

F. Problem Prevention and Resolution

– FHWA will report as soon as possible to the FMCSA Director, Human Resources Office (or designee), any issues that could interfere with its ability to deliver services under the terms of this Agreement. FMCSA will likewise promptly inform the FHWA Director, Human Resources (or designee), of any problems with FHWA service, anticipated changes to or significant fluctuations in work requirements, or other matters that may affect FHWAanticipated or planned provision of service under the terms of this Agreement. Specifically, FMCSA will coordinate work migration with the FHWA Human Resources Director (or designee) to ensure "seamlessness" for employees serviced.

– FHWA will designate one individual at each service location, as identified in this Agreement, to serve as point of contact for resolution of issues or problems resulting from administration of this Agreement. The points of contact will work with appropriate staff in the FMCSA Human Resources Office to ensure that any problem or issue that may arise is promptly and fully addressed and resolved.

4. Service Limitations

FHWA is not expected to provide any services outside those specified in this agreement and any subsequent modifications unless expressly agreed upon with FMCSA. Such occurrences may be occasioned, for example, by unanticipated emergencies (e.g., a natural disaster or national emergency).

5. Modifications to Service Agreement

Either the FMCSA Director, Human resources Office (or designee), or the FHWA Director, Human Resources (or designee), may initiate modification(s) to this service Agreement at any time. Modifications may be based on changes in service requirements, revision to anticipated volume, or similar factors.

6. Costs

In return for services and projected staffing requirements as estimated above, FMCSA will reimburse FHWA in the amount of $581 ,042. FMCSA will pay for business–related travel of FHWA employees when such travel is requested an authorized by FMCSA.

7. Acceptance

The undersigned parties hereby accept the terms of this Agreement.

Terry Shelton, Acting Associate Administrator; Administration and Patricia Prosperi, Associate Administrator For Administration Signatures


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