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Stewardship and Oversight Agreement for Arizona

Appendix A - Performance Measures
Performance/Compliance Indicator Goal Reporting
Instrument
Reporting
Frequency
Lead Reporting Authority Comments
Planning
Percent of STIP projects advanced TBD STIP
FMIS
Annual (FFY) ADOT MPD Current FFY + 3 year history to track trend and establish baseline
Number of STIP amendments TBD STIP
STIP Amendments
Annual (FFY) ADOT MPD  
Percent of SPR funds expended 90% of annual OA FMIS Annual (SFY) ADOT MPD  
Percent of PL funds expended 90% of annual OA FMIS Annual (SFY) ADOT MPD  
Number of Long Range Plans updated according to schedule 100% State Report Annual (FFY) ADOT MPD  
Environment
Months to complete an EA 18 months EDTS Report Yes FHWA  
Quality of EA documents 90% of Draft EAs are approved on second submittal to FHWA EDTS Report Annual (FFY) FHWA  
50% of Final EAs are approved on first submittal to FHWA EDTS Report Annual (FFY) FHWA  
Months to complete an EIS 48 months EDTS Report Annual (FFY) FHWA National average is 56 months; HQ working on Every Day Counts initiative to reduce NEPA process time
Mitigation tracking and performance 100% of Mitigation Measures applicable to contractor are included in PS&E package ADOT OES Report Annual (FFY) ADOT PMs and OES
FHWA
100% of full oversight projects (N & X) will be reviewed State administered projects (A) will be reviewed through periodic process reviews
Mitigation tracking and performance (FFY11) Systematic Tracking Process Developed (Yes/No) Verified One time determination ADOT OES develop, FHWA verify One time measure for FFY11
Mitigation tracking and performance (FFY12) 100% of Mitigation Measures included in contract ADOT OES Report Annual (FFY) ADOT Districts and OES Measure to commence in FFY12 after development of Mitigation Tracking System
Percentage of each class of NEPA Documentation (CE Group I, CE Group II, Condensed CE, EA, EIS)/td> TBD ADOT EPG Annual (FFY) ADOT EPG ADOT to submit current FFY + 2 year history to establish baseline (Baseline determination on FFY10, FFY09, FFY08 data)
Design
Number of projects with design exceptions (by oversight level) Trend Report from ADOT Annual (FFY) ADOT Roadway Design  
Number of design exceptions by project eliminated through design (by oversight level) Trend Report from ADOT Annual (FFY) ADOT Roadway Design  
Major Projects
Number of cost estimate reviews completed prior to the draft environmental document 100% Report by FHWA Annual (FFY) FHWA  
Number of Project Management Plans completed within 90 days after completion of the final environmental document 100% Report by FHWA Annual (FFY) FHWA  
Number of Financial Management Plans completed prior to authorization of the project for construction 100% Report by FHWA Annual (FFY) FHWA  
Right of Way (ROW)
Number of ROW projects authorized this fiscal year Trend Report from State Annual (FFY) ADOT ROW  
Percent of Federal-aid construction projects with conditional ROW certifications Trend Report from State Annual (FFY) ADOT ROW  
Utilities
Percent of sampled Federal-aid projects w/authority to proceed, has Utility Clearance Certifications 100% PAR Review Annual FHWA Sample size of no less than 10%
Number of projects experiencing delays and/or claims due to utility conflicts 0% Utility & RR Engineering Database (Report) Annual (FFY) ADOT Utility & RR Engineering  
Number of executed utility agreements designed to address utility conflicts 100% Utility & RR Engineering Database (Report) Annual (FFY) ADOT Utility & RR Engineering  
Civil Rights
Percent of completed projects with DBE goal met TBD TBD Annual (FFY) TBD  
Percent of DBE participation on FA contracts verses percent identified in contract TBD TBD Annual (FFY) TBD  
Percent of OJT project goals met TBD TBD Annual (FFY) TBD  
Number of complaints filed in all areas of Civil Rights TBD TBD Annual (FFY) TBD Report shall also include the actions taken
Construction
Percent of projects above 10% or below 15% of the engineer's estimate (by level of oversight) <10% Report from ADOT% Annual (FFY) ADOT C&S  
Number of projects with more than 5 addendums (by level of oversight) <10% Report from ADOT Annual (SFY) and Annual (FFY) ADOT C&S  
Number of supplemental agreements per project (by level of oversight) Trend Report from ADOT Annual (FFY) ADOT Field Reports  
Finance
Total dollar amount of inactive obligations 4% FMIS Bi-annual (FFY) FHWA  
Total number of projects with inactive obligations as a percentage of total federal-aid projects Trend FMIS Bi-annual (FFY) ADOT FMS  
Amount of AC authorized in fiscal year Trend Advantage Annual (FFY) ADOT FMS  
Total State (not local) highway expenditures this fiscal year (include all phases - planning, environment, construction, maintenance) Trend Advantage Annual (FFY) ADOT FMS  
Percent of the federal-aid program of total state highway program Trend Advantage Annual (FFY) ADOT FMS  
Percentage of federal-aid program expended in local areas Trend Advantage Annual (FFY) ADOT FMS  
Amount of ER funds obligated current fiscal year Track FIM Annual (FFY) FHWA Recommend: Triennial Program Review by FHWA Operations
Maintenance
Total amount of funds spent to maintain the State Highway System (SHS) Trend Report from ADOT (PECOS) Annual (SFY) ADOT Statewide Maintenance  
Total SHS maintenance funds by District Trend Report from ADOT (PECOS) Annual (SFY) ADOT Statewide Maintenance  
Maintenance dollars expended per lane mile on the SHS Trend Report from ADOT (PECOS) Annual (SFY) ADOT Statewide Maintenance  
Local Public Agency Projects
Number of ADOT LPA Reviews completed in each of the Program Areas Trend Report Annual (FFY) FHWA  
Percentage of CA Agreements that have been updated in comparison to establish dates 100% Report Annual (FFY) FHWA  
Pavement and Materials
Percentage of Pavement Rehab projects using recycled materials Trend Report from ADOT Annual (SFY) ADOT Pavement Management Section Report provided by July 30th
Total dollar amount of Pavement Rehab Projects authorized this year Trend Report from ADOT Annual (SFY) ADOT Pavement Management Section Report provided by July 30th
Number of Disputed HMA Tests settled through 3rd Party Referee Testing Trend Report from ADOT Annual (SFY) ADOT QA Section  
Percentage of State Highway System with Good Ride Quality (95% has Present Service Rating (PSR) > 3.2) 95% over 3.2 Report from ADOT Annual (CY) ADOT Pavement Management Section Report provided by July 30th
Research Development and Technology
Percent of recommendations implemented Trend Report from ADOT Annual (FFY) ATRC  
Number of studies initiated and completed in fiscal year Trend Report from ADOT Annual (FFY) ATRC  
Distribution of research studies by discipline area Trend Alignment by state's needs Report from ADOT Annual (FFY) ADOT  
Safety
Number of Fatalities (FARS) Trend FARS CY ADOT HES Current year + 4 year history
Number of Fatalities (ALISS) Trend ALISS CY ADOT HES Current year + 4 year history
Number of SHS Fatalities Trend ALISS CY ADOT HES Current year + 4 year history
Number Fatality/100MVMT Trend ALISS HPMS CY ADOT HES Current year + 4 year history
Number of SHS Fatality/100MVMT Trend ALISS HPMS CY ADOT HES Current year + 4 year history
Number of Pedestrian Fatalities Trend ALISS CY ADOT HES Current year + 4 year history
Number of SHS Pedestrian Fatalities Trend ALISS CY ADOT HES Current year + 4 year history
Number of Roadway Departure Fatalities Trend ALISS CY ADOT HES Current year + 4 year history Category shall include head-on sideswipes
Number of SHS Roadway Departure Fatalities Trend ALISS CY ADOT HES Current year + 4 year history
Number of Intersection Fatalities Trend ALISS CY ADOT HES Current year + 4 year history
Number of SHS Intersection Fatalities Trend ALISS CY ADOT HES Current year + 4 year history
Percent of Fatalities related to alcohol (> 0.08 BAC) Trend ALISS CY ADOT HES Current year + 4 year history
Number of Alcohol-related Fatalities (> .08 BAC) Trend ALISS CY ADOT HES Current year + 4 year history
Percent of seat belt use Trend GOHS Seat Belt Survey CY GOHS Current year + 4 year history
Number of Fatalities not wearing proper safety restraints Trend ALISS CY ADOT HES Current year + 4 year history
Percent of total HSIP funds obligated/annual apportionment (LS 30 Funds) 50% FMIS FFY FHWA Current year + 4 year history
Percent of HSIP obligated/total available (LS 30) Trend FMIS FFY FHWA Current year + 4 year history
Number of HSIP projects started in FFY, # of projects ready to go, cost, anticipated benefits in terms of lives saved TBD TBD FFY TBD  
Status of Rural Safety Projects TBD TBD FFY TBD  
Work Zone
Number of Fatalities and serious injuries Trend ALISS CY ADOT HES Current year + 4 year history
Percent of projects identified as significant TBD TBD Annual (FFY) TBD Evaluation of Work Zone Safety and Mobility Policy will clarify this performance measure
Bridges and Structures
ADOT Condition Rating Index (CRI) 92.5% Annual Report Annual (SFY) ADOT Bridge GroupS  
Percent structurally deficient bridge per roadway type (NHS, Non-NHS, State Structures, Non-State Structures) 19% National (trend to establish level in AZ) Annual Report (NBIS) Annual (SFY) ADOT Bridge GroupS  
Percent structurally deficient or functionally obsolete based on deck area, district, agency, etc. 19% National (trend to establish level in AZ) Annual Report (NBIS) Annual (SFY) ADOT Bridge Group Define matrix based on criteria (deck area, district, agency, etc.)
Intelligent Transportation Systems (ITS)
Usage of 511 800,000 calls 511 Server Annual (FFY) ADOT TTGS  
Usage of AZ511.com 150 million hits 511 Server Annual (FFY) ADOT TTGS  
Average Incident Response time - Phoenix 45 minutes or less 90% of the time HCRS (Highway Condition Reporting System) Annual (FFY) ADOT TTGS  
Average Incident Response time - Rural 60 minutes or less 90% of the time HCRS Annual (FFY) ADOT TTS  
DMS to Display Travel Time TBD HCRS Annual (FFY) ADOT TTG ADOT only has funding identified to post travel times on DMS until January 21, 2011

 

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Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000