U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000
Attachment C: Policy and Guidance Updates
| Course Title | Office | Target Date |
| 23 CFR 172 | HIPA-20 | TBD |
| 23 CFR 420 – Planning and Research Program Administration (this will need to be updated thru NPRM with Research) | HEP/HRT | 12/31/2015 |
| 23 CFR 627 | HIPA-20 | TBD |
| 23 CFR 630.106 | HCF | 4/30/2015 |
| 23 CFR 635A | HIPA-30 | TBD |
| Acquisition Procedural Memorandum APM #004 - Closeout of Acquisition Vehicles | HCFA-10 | 11/30/2014 |
| Acquisition Procedural Memorandum APM #009 - Invoice Processing | HCFA-32 | 11/30/2014 |
| Agreements Checklists – Pre/Post Award | HCFA-30 | 1/31/2015 |
| Agreements Checklists – Procurement Requests | HCFA-10 | 10/15/2014 |
| Assistance Agreement Templates | HCFA-32 | 12/19/2014 |
| Assistance Agreements Manual | HCFA-30 | 1/31/2015 |
| Clarification of Policy on Indirect Costs of State and Local Governments, May 5, 2004 | HCF | 3/31/2015 |
| Eligibility of Membership Dues for FHWA/FTA Planning Funds - October 8, 2002 | HEP | 12/26/2014 |
| Establish Website of Agreement Terms & Conditions | HCFA-10 | 10/15/2014 |
| Federal-Aid Guidance Non-Federal Matching Requirements, December 29, 2009 | HCF | 9/30/2015 |
| FHWA Order 4410.1 | HCFA-10 | 11/15/2014 |
| FHWA Policy for Contractor Certification of Costs in Accordance with Federal Acquisition Regulations (FAR) to Establish Indirect Cost Rates on Engineering and Design-related Services Contracts Order No. 4470.1A found at https://www.fhwa.dot.gov/legsregs/directives/orders/44701a.cfm | HIPA | TBD |
| FHWA Risk Assessment for On-Boarding Tribes (Location - TTP SharePoint Site) | HFL | 3/31/2015 |
| FHWA, State DOT, and MPO Rights to Copyrighted and Patented Items Developed with FHWA Planning and Research Funds - March 1, 2004 | HEP | 12/26/2014 |
| Field Planners Guidebook: Statewide Planning and Research (SPR) Work Program and Unified Planning | HEP | 12/26/2014 |
| FIRE Toolkit (Location - TTP SharePoint Site) | HCF | 3/31/2015 |
| Funding for Bridge Inspection Equipment and Access Features, HIBT-30 October 5, 2005 memo | HIBT-30 | |
| Guidance on Transportation Enhancements Activities | HEP | 3/31/2015 |
| Guidance on Use of FHWA Planning and Research Funds for Travel and Training - January 29, 2004 | HEP | 12/26/2014 |
| HIPA-10 February 13, 2012 memo: “Local Public Agency Stewardship Issues” | HIPA-40 | TBD |
| HIPA-20 Consultant Services web page | HIPA-20 | TBD |
| HIPA-30 Construction Program Guide: “Contractor Furnished Equipment / Supplies” | HIPA | TBD |
| HIPA-30 Construction Program Guide: “Source Documentation and Determination of Pay Quantities” | HIPA | TBD |
| HIPA-30 Contract Administration Core Curriculum Manual | HIPA-30 | TBD |
| HIPA-30 May 5, 1993 memo: “Equipment Purchases for State Construction Engineering Use” | HIPA-30 | TBD |
| HIPA-40 Federal–aid Highway Program Stewardship and Oversight Agreement Guidance: Documenting State Assumption of Federal0aid Project Oversight and FHWA Program Oversight Measures (March 2014). | HIPA-40 | TBD |
| Indirect Cost Allocation Dispute Resolution Process for State DOTs found at https://www.fhwa.dot.gov/legsregs/directives/policy/ind080808.htm | HCF | 3/31/2015 |
| Indirect Costs Eligibility and Other TEA-21 Revisions to Title 23 U.S.C. Section 302, September 24, 1998 | HCF | 3/31/2015 |
| Prior Approvals for Non-Construction Grants & Cooperative Agreements to State & Local Governments; | HEP | 12/26/2014 |
| Procurement, Management, and Administration of Engineering and Design Related Services - Questions and Answers found at https://www.fhwa.dot.gov/programadmin/172qa.cfm | HIPA-20 | TBD |
| Program Income Under Federal Grants; | HEP | 12/26/2014 |
| Project Funds Management/Close-out Policy | HCF | 4/30/2015 |
| Recreational Trails Program Federal Share and Matching Provisions Guidance | HEP | 3/31/2015 |
| Recreational Trails Program Guidance | HEP | 3/31/2015 |
| Scenic Byways Program Grant Information | HEP | 3/31/2015 |
| Stewardship and Oversight of Federal-Aid Projects Administered by Local Public Agencies - Attachments B & C to the August 15, 2014 FHWA Order | HIPA-40 | TBD |
| TE Questions and Answers | HEP | 3/31/2015 |
| Third Party In-Kind Contributions As Match For FHWA Planning Funds; | HEP | 12/26/2014 |
| Tribal Program Agreement (Location - TTP SharePoint Site) | HFL | 3/31/2015 |
| TTP On-Boarding Guide (Location - TTP SharePoint Site) | HFL | 3/31/2015 |
| TTP Program Review Template (Location - TTP SharePoint Site) | HFL | 3/31/2015 |
| Use of FHWA Planning & Research Funds for Conferences and Other Meetings - December 8, 2006 | HEP | 12/26/2014 |
