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Fiscal Year 2007 Instructions

For Preparing the

Annual Federal Performance Report on Executive Agency Actions to Assist Historically Black Colleges and Universities and Other Minority Institutions of Higher Education

Table of Contents

PART I: Instructions and Guidelines

1. Summary of Agency's Performance
2. Summary of Total Agency Awards, by Category
3. Table of FY 2007 Federal Agency Awards, by Institution and by Category
4. FY 2007 Awards Narratives
5. Performance Activities and Outreach Efforts

PART II: Definitions of Terms

PART III: Executive Orders

• Executive Order 13230 – President's Advisory Commission on Educational Excellence for Hispanic Americans
• Executive Order 13256 – President's Board of Advisors on Historically Black Colleges and Universities
• Executive Order 13270 - Tribal Colleges and Universities

PART I: INSTRUCTIONS AND GUIDELINES

A. Summary of Agency's Performance

• Develop a one- or two-page summary of your office's performance during Fiscal Year (FY) 2007 regarding:
• Goals and measurable objectives your office achieved during the fiscal year;
• Total funding for awards to each group of MIHEs (HBCUs/HSIs/TCUs) during FY 2007;
• The amount of increased funding for each group of MIHEs (HBCUs/HSIs/TCUs) during FY 2007 compared to funding for these institutions during FY 2006 (please give reasons for significant increases), if applicable;
• The amount of decreased funding for each group of MIHEs (HBCUs/HSIs/TCUs) during FY 2007 compared to funding for these institutions during FY 2006 (please give reasons for significant decreases), if applicable;
• FY 2007 accomplishments and increases in participation in MIHE Partnerships, the National Summer Transportation Institute, and the Summer Transportation Internship Program for Diverse Groups; and

Outreach accomplishments performed for the Hispanic, Native American and Alaska Native communities as requested by the Executive Orders.

B. Summary of Total Agency Awards, by Category

This table is provided for reporting total funding, by category for all IHEs, HBCUs and other MIHEs (Attachment B HBCU, HSI, TCU ). Report only those categories your office supported during FY 2007. You must include the funds for all IHEs (HBCUs, HSIs, TCUs, and all non-minority schools) in the column entitled "Total Funds to All IHEs."

To avoid duplicative reporting, award amounts must be reported in only one category. When there is a transfer of funds, the office transferring the funds must report the award. The receiving office must report its involvement under category 11 "Other Activities."

Listed below are the categories.

1. Research and Development
2. Program Evaluation
3. Training
4. Facilities and Equipment
5. Fellowships, Traineeships, Internships, Recruitment, and Arrangements under the Intergovernmental Personnel Act
6. Student Tuition Assistance, Scholarships, and Other Aid
7. Direct Institutional Subsidies
8. Third-Party Awards
9. Private Sector Involvement
10. Administrative Infrastructure
11. Other Activities

C. Table of FY 2007 Agency Awards, by Institution and Category

This table is provided for listing the amount your office awarded to each group of MIHEs (HBCUs/HSIs/TCUs) and should be used to record the total award to each institution by category (Attachment C HBCU, HSI, TCU ).

D. FY 2007 Award Narratives

For each of the 11 program categories named in Part I, briefly list activities carried out in FY 2007 (Attachment D HBCU, HSI, TCU). You must provide the name of each college and/or university, the award amount and a brief description of the program(s) and/or activity(s).

E. FY 2007 Performance Activities and Outreach Efforts

For this section of the report, please provide narratives regarding:

National Summer Transportation Institute (NSTI) Program

• HBCU/HSI/TCU your office supported as a NSTI host site
• Description of the program(s)/activity(s)
• Level of commitment provided by FHWA

Summer Transportation Internship Program for Diverse Groups

• HBCU/HSI/TCU where a student(s) was recruited from
• Your office's activities to promote MIHE student participation
• The student(s) assignment(s) for career development in your office

Outreach Efforts

• Activities and/or outreach accomplishments performed for the Hispanic, Native American and Alaska Native communities, in addition to any other youth initiatives

PART II: Definition of Terms

The following definitions apply for the purpose of reporting the FY 2007 Annual Federal Performance Report:

Administrative Infrastructure - The management and administrative framework of an institution of higher education.

Agency - All executive departments, establishments and agencies of the Federal government.

Award - Funds that an agency provides to an institution of higher education under a grant, contract, or other assistance.

Contract - A legal instrument reflecting a relationship between a Federal agency and an institution of higher education where the principal purpose is to acquire--by purchase, leases, or barters--goods or services

Direct Institutional Subsidies - Federal financial support to institutions of higher education for education and general expenses where the Federal government either: places no restrictions on the uses to which the funds may be put; or provides a broad range of allowable activities within which the institution has discretion to use the funds.

Discretionary Award - For the purpose of this project, a discretionary award is a Federal department's or agency's voluntary use of appropriated funds to initiate a specific program or project for a HBCU or Other MIHE.

Facilities and Equipment - Structures, works, fixed equipment, major repairs, or alternations to: structures, works, fixed equipment, facilities, or land for use by an institution of higher education. Also, included in this category are major repairs and alterations to these sites.

Fellowships, Traineeships, Internships, Recruitment, and Arrangements under the Intergovernmental Personnel Act - Cooperative education, student and faculty internships, visiting professorships, and personnel and student recruitment at institutions of higher education.

Formula Award - A grant that an organization or individual is entitled to receive based on statutory or regulatory provisions, with the amount of the grant determined based on a formula.

Grant -The method of transferring property, money, services, or anything of value to a recipient in order to accomplish a public purpose authorized by statute when the agency is not anticipated to be substantially involved in performing the activity.

Hispanic Serving Institutions - An institution that has at least 25% Hispanic full-time equivalent enrollment, and of the Hispanic student enrollment at least 50% are low-income. Low-income is defined as 150% of the poverty level as determined by the Bureau of Census.

Historically Black Colleges and Universities (HBCUs) - The Higher Education Act of 1965, as amended, defines an HBCU as: "...any historically Black college or university that was established prior to 1964, whose principal mission was, and is, the education of Black Americans, and that is accredited by a nationally recognized accrediting agency or association determined by the Secretary [of Education] to be a reliable authority as to the quality of training offered or is, according to such an agency or association, making reasonable progress toward accreditation..."

Institution of Higher Education - Any postsecondary education institution in the United States or its territories that offers at least 2 years of college-level studies.

Measurable Objectives - Agency activities or support for HBCUs and other MIHEs that can be quantitatively measured in dollar amounts or in discrete, non-financial units of measure.

National Summer Transportation Institute (NSTI) - An FHWA educational initiative designed to provide awareness to middle and high school students on various transportation careers and encourage students to pursue transportation-related courses of study at the college/university level. The 4-week session on college and university campuses introduce students to transportation through a variety of intermodal transportation activities and include math, science, and technology enrichment activities.

Other Activities - Awards to IHEs not identified in the other program categories.

Partnerships - Formal agreements between FHWA, State Department of Transportation and a college or university, specifically an HBCU, HSI and TCU, to increase their understanding of and participation in the Federal and federal-aid highway programs. Through these agreements HBCUs/MIHEs are provided technical assistance and support for their transportation related curricula, programs, events and activities.

Private Sector Involvement - Includes public-private partnerships, alliances, joint ventures and activities of prime contractors/contracting with MIHEs

Program Evaluation - Actions to assess the effectiveness of institutional programs and activities, as well as the effectiveness of Federal programs and activities. In many cases, program evaluations of activities are conducted on a continuous basis and are frequently included as salaries or other budgetary expenses.

Research and Development (R&D) - Studies, observations, and other activities concerned with the identification, description, experimental investigation, and theoretical explanation of social, physical, and behavioral phenomena. Implementation activities are also included in R&D.

Student Tuition Assistance, Scholarships, and Other Aid - Federal funds awarded to an institution of higher education for students or awarded directly to students for payment of such charges as tuition and room and board.

Summer Transportation Internship Program for Diverse Groups - A national intermodal 10-week internship program that promotes the entry of women, persons with disabilities and members of diverse groups into transportation careers where these groups are underrepresented. The internship program provides students with a work experience in their chosen field of interest.

Technical Assistance - Direct help or services to institutions of higher education in key areas such as writing proposals, negotiating awards, managing programs and finances, and developing an HBCU or Other MIHEs' capabilities.

Third-Party Awards - Organizations or other entities receiving Federal awards on behalf of one or more Historically Black College or University or Other MIHEs. Examples of such entities include: the National Association for Equal Opportunity in Higher Education (NAFEO); the United Negro College Fund (UNCF); National Laboratories, such as Los Alamos or Lawrence Livermore; and various foundations and associations.

Training - Using professional personnel (Federal and non-Federal) to gain or enhance knowledge or skill at HBCUs and Other MIHEs.

Tribal Colleges and Universities (TCUs) - Those institutions as defined in Section 2 of Executive Order 13270, specifically: Tribal colleges are those institutions cited in section 532 of the Equity in Educational Land-Grant Status Act of 1994 (7 U.S.C. 301 note), any other institution that qualifies for funding under the Tribally Controlled College and University Assistance Act of 1978 (25 U.S.C. 1801 et seq.), and Din College, authorized in the Navajo Community College Assistance Act of 1978, Public Law 95-471, title II (25 U.S.C. 640a note).