 National Summer Transportation Institute
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Fiscal Year 2009 Instructions
For Preparing the
National
Summer Transportation Institute Program
Annual Report
Prepared by:
Federal Highway Administration
Office of Civil Rights
Table of Contents
Part I: Instructions and Guidelines
- Section I: Program Administration
- Section II: Program Curriculum
- Section III: Preliminary Financial Report
- Section IV: Recommendations
Part II: Appendix
Attachments
Part I: Instructions and Guidelines
The Summer Transportation Institute (STI) Project Director is responsible for preparing and submitting an annual report to their State Transportation Agency and Federal Highway Administration (FHWA) Division Office. This report is due to FHWA Headquarters Civil Rights Office on or before October 15 of each year. The report includes the results of activities associated with the STI. One (1) electronic copy in MS Word is sent to each agency via electronic mail. The following components should be included in the report.
Section I: Program Administration
This section of the report should include the following information:
- Host Site Name and Address
- Project Director
- Length of Program
- Type of Program
- Grade Level(s)
- Number of Student Applications Received
- Number of Students Selected for Program
- Number of Students to Complete Program
Abstract
Provide a summary of your college/university’s STI program.
Committee, Partners and Staff Information
Provide the following information (Complete Section I Attachments).
- Intermodal Advisory Committee (IAC): Provide the names, addresses and affiliations of members of the advisory committee and a brief summary on the activities and accomplishments of the IAC.
- Partners/Sponsors: Provide names and affiliations of STI sponsors other than IAC members and their role and contribution to the STI.
- Program Faculty and Staff: Provide the names, position titles, and affiliations of all STI faculty and staff.
Program Objectives
Provide a list of the STI objectives and explain the method used to measure whether or not the objectives were accomplished. (The method of measuring accomplishments should be based on weekly evaluations submitted by participants). If objectives were not met, then an explanation of the barriers that prevented accomplishment should be provided.
Student Selection Process
Briefly describe the methods used and results for recruiting and selecting students.
Demographic Summary Report
Complete the attached demographic summary sheet.
Marketing
Summarize the strategies used to market the STI.
Section II: Program Curriculum
Academic Program
Describe the multi-modal academic program. Information on field trips and speakers should be included. Highlight significant accomplishments and innovations. An academic program calendar is also necessary.
Enhancement Program
Describe the enhancement program activities and highlights with objectives and accomplishments.
Sports and Recreation Program
Briefly describe the sports and recreation program activities.
Evaluations
Summarize the results of the overall evaluations. Participant evaluations may be included as an appendix.
Orientation and Closing Awards Programs
Summarize the orientation and closing programs, including information on awards and certificates presented. Include a list of “dignitaries” and a copy of the press announcement of the Closing Awards Program, if applicable.
Section III: Preliminary Financial Report
Provide a report of the STI account activity that details reimbursement requests and expenditure of funds to date.
Section IV: Recommendations
Provide any recommendations for enhancing operations and accomplishments of the STI.
Part II: Appendix
This section may include documentation such as photographs, journal entries, participants’ papers, participants’ reports, graphics, etc.
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