National Summer Transportation Institute Program
Careers in Transportation
Annual Web Conference
September 22, 2010
[PDF Version, 1.03MB]
Presented By:
Ann D. Wicks, NSTI Program Manager
NSTI Program is the First Transportation Career Education Program for Secondary
School Youth to be Authorized by Congress Under Section 1208 of the Transportation
Equity Act for the 21st Century
Vision
A diverse, well-qualified workforce for the transportation industry in the 21st century.
Program Objectives
Provide awareness to middle and high school students on transportation careers.
Encourage middle and high school students to consider transportation-related courses of study in their higher education pursuits.
Program Funding
On-the-Job Training/Supportive Services (OJT/SS) Program
OJT/SS Program Legislative Authority
- Title 23, United States Code, Section 140(a)(b) –Nondiscrimination
OJT/SS Program Regulatory Authority
- Title 23, Code of Federal Regulations,
Part 230 -External Programs, Subpart A –EEO on Federal–aid Construction
Contracts (Including Supportive Services
- SAFETEA-LU
Statistical Data
Fiscal Years 2008 -2010
Funding Information
| |
FY 2010 |
FY 2009 |
FY 2008 |
| Allocated |
$2,602,999.98 |
$2,853,869.48 |
$2,128,390.00 |
| Requested |
$3,715,750.40 |
$2,930,916.17 |
$2,696,901.00 |
| |
FY 2010 |
FY 2009 |
FY 2008 |
| Number of SOWs Received |
65 |
60 |
56 |
| Number of Approved SOWs |
54 |
59 |
53 |
| New Host Sites |
4 |
9 |
7 |
Organizational Structure
NSTI Program
Host Site
Residential or Nonresidential Program
Middle School Program (grades 7-9)
- Focus on career exploration
High School Program (9-12 grades)
- Post-secondary education/transportation-related careers
Minimum of 15 Participants
2-4 Week Program
Program Administration
Responsibilities
Headquarters' Civil Rights
Program Management
- Develop guidelines
- Provide Technical Assistance and Administrative Guidance
Budget and Finance
- Analyze and approve statements of work
Data and Reports
- Develop data collection instruments
- Prepare Annual Report
FHWA Division Office
Program Management
- Monitor Program
- Conduct Site Visits
- Provide Technical Assistance and Administrative Guidance
- Request /Review/Approve and Submit Statements of Work Applications
Budget and Finance
- Funding Status Notification
- Reimbursement of Funds
State Transportation Agency (STA)
Program Management
- Cooperative Agreements
- Procurement Oversight and Requirements
Budget and Finance
Host Site
Under the Leadership of a Project Director
Develop, implement, and direct all phases of the STI:
- Facilitate Sub-Agreement
- Point of Contact
- Types of STI
- Residential or Non-Residential
- Middle or High School
- Conduct Periodic STI Review
- Final Reports
- Budget and Expenditures
- Select/Supervise of Staff
- Level of Effort Changes Notification
- Staff
- Employment Agreement
- Position Descriptions
- Training
- Intermodal Advisory Committee
- Review Curriculums
- Plan and Secure Resources
- Technical Assistance
- Student Selection Criteria
- Rising 7-9 graders or 9-12 graders
- Completed or enrolled in a pre-algebra
course
- Minimum GPA of 2.0 on a 4.0 scale
- Interest in engineering, science,
transportation, or technology careers
- Letter of recommendation
- Written
statement regarding participation in the program
- Notification/Acceptance Packages
- Notification of selection
- Student/ parent agreement
- STI guidelines or requirements
- Certificate
of health
- Required personal items and dress codes
- Housing regulations
- Permission
to tape or photograph form
- Orientation Meeting
- What is expected of participants
- Overview of planned activities
- Host
Site general information
- Review of rules and regulations
- Closing Program
- Feature the talents of the graduates
- Certificates of Completion
- Awards
for Accomplishments
- Director's Award
- FHWA Award
- STA Award
Risk Assessment
Emergency Evaluation
- Plan, safety measures, facilities, and evacuation routes
Fire Drills and Natural Disasters
- Staff person to coordinate emergency evacuation activities
Buddy System
- Each participant should be assigned a "buddy"
Emergency Response System
- Identify All on-and -off campus emergency shelter
facilities, hospitals, and infirmaries
Staff Alert System
- Staff roster
- Instructions
and alert protocol
Incident Reporting
- Documents all emergency incidents
- Complete required incident report(s)
Participants with Disabilities
- A ground-level room
Emergency evacuations
- Evacuate ground-floor exit with assigned “buddy”
- Move to the nearest stairwell to await emergency response personnel
- Staff ensures evacuation of disabled person(s)
Conduct and Medical Reports
- Required to have medical and liability insurance coverage for the participants
- Instruct staff with managing participant conduct and what action(s) to take when injuries occur
Evaluations
Weekly
- Academic and Enhancement Programs
- Classroom Session(s)
- Speakers
- Field Trips
- Faculty/Staff
- Host Site Facilities
Overall Program
- Accomplish Goals
- Program Effectiveness
Program Implementation
Statement of Work (SOW)
Application
- Due by November 1 to Headquarters Civil Rights
- Should not exceed 10 pages (Tables A-E does not count against the page limitation).
- Follow established guidelines
- Letters of recommendation (Division Office and State Transportation Agency)
- Prioritized — If more than one SOWs
- Submitted via E-mail
SOW Components
Program Overview
Program Administration
- Recruitment
- Student Selection Procedures
- Staffing Requirements
- Program Cost
- Inter-Modal Advisory Committee
- Partners
- Implementation Schedule
- Program Curriculum
- Follow-up Survey of Participants
SOW Approval Process
- Host Site
- STA
- FHWA Division Office
- FHWA Headquarters Civil Rights
- FHWA Division Office
- State Transportation Agency
- Host Site
Budget
Funding request should not to exceed $65,000
FHWA Capped Budget Items:
- Personnel+Fringe Benefits –Should not exceed 45% of
total budget
- Indirect Cost – Should not exceed 15% of
direct cost
No-cost sharing requirement
Summary
Amendments
- Reviewed/approved by the STAs and FHWA Division Offices
- Division Offices must notify Headquarters Civil Rights on all budget changes
Identify whether funds are requested or in-kind
Food
- Reasonable cost
- Cost of snacks is disallowed
Annual Report
Due by October 15 to Headquarters Civil Rights
Should not exceed 15 pages (Sections I and III attachments does not count
against the page limitation).
Word document
Times New Roman font-12/single-spaced
Photos – Jpeg and include captions
Follow established guidelines
Submitted via E-mail
Annual Report Components
Program Administration
- Abstract
- Committee, Partners and Staff Information
- Program Objectives
- Student Selection Process
- Demographic Summary Report
- Marketing
Program Curriculum
- Academic
- Enhancement
- Sports and Recreation (residential program)
- Evaluations
- Orientation and Closing Awards Programs
Follow-up Survey
Preliminary Financial Report
Recommendations
Appendix
Funding Process
Allocation of Funds
HCR approves budget
HCR allocates funds to the Division Office for obligation to
its STA
STA provide funding to host site by entering into a cooperative agreement
Each host site follows its respective STA procurement rules and regulations
Funding Reimbursement Process
STI Host Site submits invoices to its STA for review and reimbursement
STA submits paid invoices to FHWA DO for review and reimbursement
FHWA DO reimburse
STA by releasing FMIS funds (allocated by FHWA HCR) to the
STA
Redistribution of Funds
Unexpended funds must be returned to HCR for redistribution.
Administrative Process Timeline
| Sept 1 |
Request for Proposals |
| Sept (1st week) |
Web Conference Held |
| Oct 15 |
Annual Reports Due to HCR |
| Nov 1 |
SOWs Due to HCR |
| Nov – Jan 15 |
SOW Review/Rating Completed |
| Feb |
Funding Allocations Approved |
| Mar 15 |
Allocation Memos Sent to the Division Offices |
| Jun - Aug |
Implementation of STI Program |
Who Can Participate in the NSTI
Program? Whom do I contact?
Any institution of higher education may apply to serve as a host site for this program. Interested parties should contact their STA and/or FHWA Federal-Aid Division Office. Specific contact information for the STAs, Division Offices, as well as previous STI host sites, can be found on FHWA’s HCR Web site (www.fhwa.dot.gov/civilrights) under the NSTI Program.
Contact Information
Ann D. Wicks
NSTI Program Manager
E-Mail: ann.wicks@dot.gov
Phone: 202-366-2213
Fax: 202-366-1599
