Process Review of State Highway Construction & Materials Project Staffing

Review Guidelines

(For: Project Office, Central Laboratory, District Offices)

Word Version (124 kb) | PDF Version (84 kb)

1. Current Process/Procedures for Determining & Assigning Staffing

   • What written procedures, guidelines, criteria (templates) are used to determine and assign the minimum/optimum numbers of construction and materials staff for:
     • The Project Construction Office?
     • The Central Materials Laboratory?
     • The District Office Construction & Materials Sections?
     • Individual construction Projects in each District?
   • What is the role & function of the Project Construction Office in Staffing Process?
   • What is the role & function of the Central Laboratory in Staffing Process?
   • What is the role & function of the District Office in Staffing Process?
   • What is the total number of active construction projects and number of construction and materials personnel for each year from 1995 thru 2000?

     Year	# of Projects	# of Construction Personnel	# of Materials Personnel
     1995
     1996
     1997
     1998
     1999
     2000

   • What is the number of construction projects currently underway in each District for each Project Type?

     Project Types	District 1	District 2	District 3	District 4	District 5
     Federal-Aid
     Non Federal-Aid
     Interstate
     NHS < $5 Million
     NHS > $5 Million
     Non-NHS < $10 Million
     Non-NHS > $10 Million
     Total # of Projects:

   • Based on current STIP, what is the number of projects anticipated in each District for Federal Fiscal Years FY-XX thru FY-XX?

     Federal Fiscal Year	District A	District B	District C	District D	District E	Total

2. Projected Overall Staffing Needs vs. Overall Current Staffing Levels

   • What is the minimum/optimum number of construction and materials personnel projected to be needed for the total number of anticipated construction projects in each Federal Fiscal Year from FYXX thru FYXX?

     Federal Fiscal Year	# of Projects	# of Construction Personnel	# of Materials Personnel

   • Titles/Grades of current construction personnel in the Project Construction Office?

     Title	Grade	# of Personnel

   • Titles/Grades of current materials personnel in the Central Laboratory?

     Title	Grade	# of Personnel

   • Titles/Grades of current construction and materials personnel in each District Office?

     Title	Grade	# of Personnel

   • Titles/Grades of current construction and materials personnel assigned to projects in each District?

     Title	Grade	# of Personnel

   • Are current construction & materials staffing levels considered adequate when compared to the minimum/optimum number of construction and materials personnel projected to be needed for the total number of construction projects currently active?
   • Are any problems regarding staffing perceived by Project Construction Office, Central Laboratory, or District Offices?
   • Does the Project Construction Office, Central Laboratory, or District Office feel the need for increasing construction & materials staffing in the near future?

3. Recruitment & Retention of Qualified Construction & Materials Staff

   • How are construction & materials vacancies filled?
   • What are the recruiting efforts used to attract new construction and materials personnel (College, High School, Technical Schools, Newspapers, Professional Journals, Professional Societies, Other)?
   • Is any formal internal State DOT training program in place for construction & materials personnel?
   • Money per year invested in training construction & materials personnel?
   • Is more training needed for construction & materials personnel?
   • What type(s) of training is needed?
   • How many construction and materials personnel have left Project Construction Office, Central Laboratory, or Districts in the past 1 Year; 5 Years; 10 Years?

     Title	Grade	# of Personnel
     Number of Employees who left in past 1 Year
     Number of Employees who left in past 5 Years
     Number of Employees who left in past 10 Years

   • Is the number of construction and materials personnel who left an expected average due to retirement, health, or other "normal" attrition factors?
   • Has there been an increase or decrease in number of personnel who left in the past 1 Year; 5 Years; 10 Years compared with previous years?
   • How many employees have been hired or assigned to Project Construction Office, Central Laboratory, or Districts in the past (1 Year, 5 Years, 10 Years)?

     Title	Grade	# of Personnel
     Number of Employees hired or assigned in past 1 Year
     Number of Employees hired or assigned in past 5 Years
     Number of Employees hired or assigned in past 10 Years