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2011 Discretionary Grant Programs

Truck Parking Facilities Program - Application

Download a Word version of this application: tpi2011appl.docx, 28 KB

APPLICATION INSTRUCTIONS:

Electronic versions of project applications in .pdf file format should be attached to an e-mail and submitted to truckparking10@dot.gov. Alternatively, hard copies of project applications may be submitted to the Federal Highway Administration Division Office in the State; in that case, an original and 10 copies of each application can be submitted.

A listing of the FHWA Division Offices can be found at http://www.fhwa.dot.gov/about/field.cfm. Please note electronic submissions in .pdf file format are encouraged in place of hard copy submissions.

Awarded projects will be administered by the applicable State Department of Transportation as a Federal-aid grant.

In accordance with the Paperwork Reduction Act, we have received clearance from OMB for this action (OMB Control number 2125-0610, April 30, 2013).

I. Proposal Content

All proposals should include the following:

  1. A detailed project description, which would include a description of the severity and extent of the long-term truck parking shortage in the corridor to be addressed, along with contact information for the project's primary point of contact, and whether funds are being requested under 23 U.S.C. 120(b) or 120(c). Data helping to define the shortage may include truck volume (Average Daily Truck Traffic-ADTT) in the corridor to be addressed, current number of long-term commercial motor vehicle parking spaces, use of current long-term parking spaces, driver surveys, observational field studies, proximity to freight loading/unloading facilities, and proximity to the NHS.

  2. The rationale for the project should include an analysis and demonstration of how the proposed project will positively affect truck parking, safety, economic competitiveness and sustainability, traffic congestion, or air quality in the identified corridor. It is imperative that the applicant include the number of additional truck parking spaces that will be utilized based upon the solution(s) proposed.

  3. The scope of work should include a complete listing of activities to be funded by the request, including technology development, information processing, information integration activities, developmental phase activities (planning, feasibility analysis, environmental review, engineering or design work, and other activities), construction, reconstruction, acquisition of real property (including land related to the project and improvements to land), environmental mitigation, construction contingencies, acquisition of equipment, and operational improvements.

  4. Stakeholder identification should include evidence of prior consultation and/or partnership with affected MPOs, local governments, community groups, private providers of commercial motor vehicle parking, and motorist and trucking organizations. Also include a listing of all public and private partners, and the role each will play in the execution of the project. Commitment/consultation examples may include: Memorandums of Agreement, Memorandums of Understanding, contracts, meeting minutes, letters of support/commitment, and documentation in a metropolitan transportation improvement program (TIP) or statewide transportation improvement program (STIP).

  5. A detailed quantification of eligible project costs by activity, an identification of all funding sources that will supplement the grant and be necessary to fully fund the project, and the anticipated dates on which the additional funds are to be made available. Matching funds will be required for projects eligible under 23 U.S.C. 120(b).

  6. Applicants should provide a timeline that includes work to be completed and anticipated funding cycles. Gantt charts are preferred.

  7. Include a timeline for complying with National Environmental Policy Act requirements and the type of clearance received or anticipated.

  8. Include a project map that consists of a schematic illustration depicting the project and connecting transportation infrastructure. Digital maps should accompany all submissions, either hard copy or electronic submissions made in pdf file format. Please reference in the proposal if the maps are available.

  9. Describe a measurement plan to determine whether or not the project achieved its intended results. The measurement plan should continue for 3 years beyond the completion date of the project. After the 3-year period, a final report quantifying the results of the project should be submitted to the FHWA.

  10. Proposals should not exceed 12 pages in length. Additional information supporting the application such as maps, technical information providing further demonstration of project need, and letters of endorsement can be submitted as addendums to the application and will not count against the suggested application page limit.

SPECIAL NOTE: A description of the project management approach that will guide advancement of the project must be included for project applications proposing ITS or other technology based truck parking solutions. FHWA encourages in the project management approach a minimum of a communications plan, a risk management plan and a work breakdown structure.

APPLICATION REVIEW INFORMATION:

Grant applications that contain the elements detailed in this notice will be scored competitively according to the soundness of their methodology and subject to the criteria listed below. Sub-factors listed under each factor are of equal importance unless otherwise noted.

Selection criteria

  1. Demonstration of severe shortage (number of spaces, access to existing spaces or information/knowledge of space availability) of commercial motor vehicle parking capacity/utilization in the corridor. (Multi-State highway corridors are the focus of these projects. Consider the business requirements of getting the goods to market, while also considering the government regulations associated with hours of service.) (20 percent)

    Examples used to demonstrate severe shortage may include:

    • ADTT in proposal area.
    • Average daily shortfall of truck parking in proposal area.
    • Ratio of ADTT to average daily shortfall of truck parking in proposal area.
    • Proximity to NHS.
  2. The extent to which the proposed solution resolves the described shortage. (35 percent)

    Examples should include:

    • Number of additional truck parking spaces per day that will be used as a result of the proposed solution.
    • The effect on highway safety, economic competitiveness and sustainability, traffic congestion, and/or air quality.
  3. Cost effectiveness of proposal. (25 percent)

    Examples should include:

    • How many truck parking spaces will be used per day per dollar expended?
    • Total cost of project, including all non-Federal funds that will be contributed to the project.
  4. Scope of proposal. (20 percent)

    Examples should include:

    • Evidence of a wide range of input from affected parties, including State and local governments, community groups, private providers of commercial motor vehicle parking, and motorist and trucking organizations.
    • For projects that are ITS-based, the project management plan presented in the application should demonstrate the project will successfully be delivered.
    • Whether the principles outlined in the proposal can be applied to other locations/projects and possibly serve as a model for other locations.

Review Standards

  1. All applications for grants should be submitted to the e-mail address or mailing address provided in this Notice by the date specified in this notice.

  2. Applicants should ensure that the project proposal is compatible with or documented on their planning documents (TIP and STIP). They should also validate, to the extent the can, any analytic data.

  3. Each application will be reviewed for conformance with the provisions in this notice.

  4. Applications lacking any of the mandatory elements or arriving after the deadline for submission will not be considered. To assure full consideration, proposals should not exceed 12 pages in length.

  5. Applicants may be contacted for additional information or clarification.

  6. Applications complying with the requirements outlined in this notice will be evaluated competitively by a review panel, and will be scored as described in the selection criteria.

  7. If the FHWA determines that the project is technically or financially unfeasible, FHWA will notify the applicant, in writing.

  8. The FHWA reserves the right to partially fund or request modification of projects.

  9. All information described in the submitter's proposal elements should be quantifiable and sourced.

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