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Economic Recovery Home > Key 1512 Award Information
FHWA Key 1512 Award Information
Quick Reference Card
March 16, 2010
FHWA is providing this document to FHWA ARRA fund recipients in response to section 1.2 of Memorandum M-10-08, issued by the Office of Management and Budget (OMB) on December 18, 2009, and available for download at: M-10-08 Guidance. This document is intended to provide FHWA ARRA fund recipients with a clear definition of how to report the OMB defined "Key 1512 Award Information." Please direct any questions or concerns to ARRA.Questions@dot.gov.
Award Type: For all Federal-aid, OJT/SS, and Ferry Boat Discretionary Grant (FBDG) projects provide the word "Grant." All Federal Lands, IRR, and direct federal contract awards should provide the word "Contract." Award Number: For all Federal-aid, OJT/SS, and FBDG projects enter the State assigned federal-aid project number, consistent with the seven digit format reported in FMIS and RADS. For example, the project STM-1222(12) should be reported as "1222012." Do not include any space, dash "-", or parenthesis "("or ")" or other special characters. For Federal Lands projects, use the 13 character DELPHI project number; tribes should use an 8 character value. Direct federal contract awards should use the Procurement Identifier portion of the Award ID consistent with FPDS reporting. Order Number: Not required for Federal-aid, OJT/SS, FBDG, Federal Lands, and IRR projects. For direct federal contract awards provide the order number as it appears in the federal award document. Note that the order number is case and special character sensitive. Funding Agency Code: For all FHWA grants or contracts use "6925". Awarding Agency Code: For all FHWA grants or contracts use "6925". Government Contracting Office Code: Not required for Federal-aid, OJT/SS, FBDG, Federal Lands, and IRR projects. For direct federal contract awards provide the agency supplied code of the contracting office that executed the transaction. This code should not be more than 6 characters and can be found on the contract document. Award Date: For all recipients, provide the earliest date that Recovery Act funds were obligated (authorized) to the project, reported as mm/dd/yyyy - (e.g. "May 1, 2009" would be coded as "05/01/2009"). For partially funded Recovery Act projects, report the date that the Recovery Act portion of the funds were obligated. All Federal Lands, IRR, and direct federal contract awards should provide the date the contract was awarded. Amount of Award: The total amount of ARRA funds obligated to the project consistent with the obligation amount in FMIS. Enter the cost as whole dollars; do not provide costs in thousands or millions of dollars. Do not enter a dollar sign "$" or a comma "," (e.g. "$12,000" would be coded as "12000"). Total Federal Amount ARRA Funds Received/Invoiced: The total amount of ARRA funds for which the recipient has requested reimbursement from FHWA. Enter the cost as whole dollars; do not provide costs in thousands or millions of dollars. Do not enter a dollar sign "$" or a comma "," (e.g. "$12,000" would be coded as "12000"). Total Federal Amount of ARRA Expenditure: The cumulative total amount of payments disbursed for which the recipient has or will seek reimbursement with ARRA funds. Report all payments from February 17, 2009 through the end of the latest quarter. Enter the cost as whole dollars; do not provide costs in thousands or millions of dollars. Do not enter a dollar sign "$" or a comma "," (e.g. "$12,000" would be coded as "12000"). Total Federal ARRA Infrastructure Expenditure: The cumulative total amount of payments disbursed for which the recipient has or will seek reimbursement with ARRA funds. Report all payments from February 17, 2009 through the end of the latest quarter. Enter the cost as whole dollars; do not provide costs in thousands or millions of dollars. Do not enter a dollar sign "$" or a comma "," (e.g. "$12,000" would be coded as "12000"). CFDA Number: For FHWA grants use "20.205"; for contracts leave the field blank. Activity Code: For all FHWA grants and contracts enter the 6 digit numeric North American Industry Classification System (NAICS) code(s) that describe the Recovery Act activities under this project. Multiple codes can be provided; separate with a comma ",". A searchable list of all NAICS codes is available at: http://www.census.gov/naics/. Please verify that the correct NAICS Code from the website is being used. Program Source (TAS) Code: The Treasury Accounting Symbol (TAS) for all FHWA grants and contracts is '69-0504.' Note that the hyphen "-" needs to be included. For direct Federal contract awards, this corresponds to the "TAS::69 0504::TAS" string provided for reporting purposes in the Federal Procurement Data System (FPDS).
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