||ACTION: Request for Statements of Work
(SOWs) for Fiscal Year 2009 (FY'09) for
American Recovery and Reinvestment Act
of 2009 (ARRA) Funds On-the-Job
Training/Supportive Services (OJT/SS)
Projects (Replies due: April 27 for
existing/expanded projects and May 15 for
||April 7, 2008
||/s/Original signed by
Associate Administrator for Civil Rights
|In Reply Refer To:
This memorandum formally requests solicitations for FY'09 FHWA funding from ARRA
funds for both existing/expanded and new OJT/SS projects. Our earlier request for
completion of a one-page matrix was designed to give our office a sense as to the kind and
scale of proposals likely to be submitted through the formal SOW submission process.
Please note above the different due dates per type of project.
A two-step process will be used to distribute ARRA funds. The first step will be to fund
existing/expanding projects with a portion of ARRA funds ($6-8 million). In the interest of
allocating project funds as soon as possible to assist the federal government in meeting the
objectives of ARRA, SOWs submitted for existing/expanded projects will be reviewed and
selections made by FHWA Headquarters Office of Civil Rights (HCR) staff.
The second step involves distributing the remaining ARRA funds ($12-14 million) for new
projects and those projects not selected for funding in the first step. States do not have to
resubmit their SOWs for consideration in the second step unless they want to modify their SOW.
SOWs submitted for new starts projects and those projects not funded in the first step, will be
reviewed by a panel consisting of an equal number of OJT ISS experts from both the Division
Offices as well as the State Transportation Agencies (STAs); this is the same process that
was used for the past several years. Accordingly, projects funded by ARRA will be made
within a shorter timeframe than in previous years.
We strongly encourage each STA to consult the OJT/SS Handbook for guidance on how to
structure its SOW submission. Please note that ARRA funds are not eligible for costs
incurred prior to the date of obligation. In addition, along with submitting a SOW for
existing/expanded projects, STAs must submit their latest Accomplishment Report for
such projects, and complete the Summary of Training and Employment Data Form (please
see Attachments A & B). Each State report will assist us in determining the merits of a
Recently, reporting requirements and forms for collecting data on ARRA projects were
distributed to all Division Offices. However, these requirements do not fully apply to the
OJT/SS projects. We will likely receive further instructions from the Office of Management
and Budget over the next few weeks regarding the reporting requirements for OJT/SS
projects. Although there may be some changes in the requirements and forms for
discretionary programs such as the OJT/SS program, we advise you to review these
requirements and forms to get some idea as to the kind of information that may be required,
as well as the required format in which to submit the information. We will send this
additional ARRA reporting information, if applicable, to all Division Offices as soon as we
At a later date, we will send you a request for SOWs for FY'09 funding from non-ARRA,
i.e., STP funds. These SOWs will be reviewed by a panel, as was the case for the past two
years. Decisions about this funding will be made in late summer, again, as was the case for
the past two years. For all projects not funded in the first two steps, we will automatically
consider funding for them during this final round. Again there is no need for States to
resubmit their applications unless they desire to make changes to their SOW.
Please submit SOWs and Accomplishment Reports (if applicable) via email to:
Zakiah Latif-Lynch, OJT/SS Program Manager, with a copy to Hoodo Mohamed, Program
Analyst, at email@example.com; and firstname.lastname@example.org. If you have any
questions, please do not hesitate to call Ms. Latif-Lynch or Ms. Mohamed at (202)366-1585
or (202)366-6306, respectively.
Summary of Training and Employment Data Form (Excel)