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Detailed Monitoring Protocol

8.0 Reporting

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Reporting requirements should be defined for each monitoring study by the agency responsible for the overall completion of the study. At a minimum, the reporting requirements should include monthly status reports, QA/QC audit reports, quarterly data reports, as well as a final report.

8.1 Monthly Reports

Submission of monthly progress reports should be required for each monitoring study. These reports should provide a brief summary of the activities conducted during the reporting period, present a brief description of the data collected during the reporting period, and discuss any problems or issues that arose during the reporting period.

8.2 QA/QC Audit Reports

Each of the QA/QC audits should be documented and reported. At a minimum, all audit reports should include the following:

• Descriptions of the audit procedures
• Results of the audits
• Identification of any adverse findings or potential problems
• Response to adverse findings or potential problems
• Recommendations for resolving problems
• Confirmation that solutions have been implemented and are effective
• Citation of any noteworthy practices that may be of use to others

8.3 Quarterly Data Reports

Quarterly data reports should be submitted within 30 days of completion of each calendar quarter and should include:

• Calculated average concentrations for all MSAT and surrogate species
• Calculated peak concentrations for all MSAT and surrogate species
• Analytical results from all laboratory analyses performed
• Results of calibrations, calibration checks, and QC activities
• Summaries of maintenance activities performed
• Data capture statistics

8.4 Final Report

A final report should be prepared for each monitoring study that describes all activities conducted during that monitoring study. At a minimum, this report should include:

• All raw and processed pollutant data
• All raw and processed meteorological data
• All raw and processed traffic data
• Calculated average concentrations for all surrogate species
• Calculated monthly, quarterly, and annual average pollutant species
• Calculated monthly, quarterly, and annual average meteorological conditions
• Calculated monthly, quarterly, and annual average traffic count and vehicle classifications results
• Results of calibrations, calibration checks, and QC activities
• Summaries of maintenance activities performed
• Data capture statistics
• Results of statistical analyses performed

A schedule for submission of draft and final versions of these reports should be established in the study-specific QAPPs developed for the monitoring studies.