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CMAQ Project Tracking System User's Guide

1. Introduction

Welcome to the Congestion Mitigation and Air Quality (CMAQ) Improvement Program, Project Tracking System. This Web-enabled system provides users with a simple, efficient way of entering and monitoring project information gathered over the past fiscal year. The CMAQ-PTS simplifies the process of submitting the required annual report and generates reports based on current data within the system.

CMAQ-PTS and CMAQ-PAS are Web-based systems that run on both Microsoft's Internet Explorer and Mozilla Firefox Navigator. They use a SQL2013 database to store project information.

There are four types of users in the CMAQ-PTS, as follows:

The following options are available to MPO users:

Project Entry is used to enter data into the system via a series of data entry screens. Once a Project Entry is deemed complete and approved, that data will be sent to the State DOT user for review and approval.

Project Edit is used to make changes to existing project information. Projects that were returned by the State DOT or projects entered by MPO and not yet approved by MPO can be edited here.

Project Approval is used to approve project information that were returned by the State DOT or projects that have been previously entered by an MPO user but not yet approved by MPO user with approval rights.

MPO users can use the Project Search function to search for projects within the state.

The Report Generation function is used to generate one of 4 different reports available. These reports can be generated on projects by state. Once the reports have been generated, they can be exported to an Excel or PDF file.

The Project Upload function is used to extract information from the users' current systems and transfer it to the CMAQ project tracking system.

The following options are available to State DOT users:

State users review and approve projects that have been entered and approved by MPO users or entered into the system by other State users. If there is an apparent error in a project, then that project can be returned for corrections to the MPO and resubmitted.

Project Entry is used to enter new project data into the system via a series of data entry screens. Once a Project Entry is deemed complete and approved, that data will be sent to the Division DOT user for review and approval.

Project Edit is used to make changes to existing project information. Projects Approved by MPO users, projects that were rejected by the Division DOT or projects entered by State and not yet approved by State can be edited here.

Project Approval is used to approve projects that were approved by MPO users, projects that were returned by the Division DOT or projects that have been previously entered by a State user but not yet approved.

The following options are available to Division DOT users:

Division users review and approve projects that have been approved by State users or entered into the system by other Division users. Approval is given for the projects sent by the State. If there is an apparent error in a project, then that project can be returned for corrections to the State and resubmitted.

Project Entry is used to enter data into the system via a series of data entry screens. Once a Project Entry is deemed complete and approved, that data will be sent to the Headquarter user for review and approval.

Project Edit is used to make changes to project information that has been previously entered. Projects that were approved by State users, projects that were rejected by the Headquarter or projects entered by Division and not yet approved by Division can be edited.

Project Delete is used to delete project information that has been previously entered. Projects that were rejected by the Headquarters or projects entered by Division and not yet approved by Division can be removed.

Project Approval is used to approve projects information that were approved by State users, or were rejected by Headquarters, or projects that have been previously entered by a Division user but not yet approved by Division user.

MPO Management is used to add a new MPO and delete or edit an existing MPO name. Division users have access to MPO information of their state only.

The following options are available to FHWA HQ users:

HQ users review and approve projects that have been approved by Division users or entered into the system by other HQ users. Approval is given for the projects sent by the Division. If there is a discrepancy in one project, then the project can be returned for corrections to the Division DOT.

Project Entry is used to enter data into the system via a series of data entry screens. Once Project Entry is complete and approve through the division level, data will be sent to the Headquarter users for review and approval. Upon Headquarter user's approval data will be sent to the Public Access system for general access.

Project Edit is used to make changes to project information that has been previously entered. Projects that were approved by Division users or projects entered by Headquarters and not yet approved by Headquarters can be edited.

Project Delete is used to delete project information that has been previously entered. Projects that were entered by Headquarters and not yet approved by Headquarters can be removed here.

Project Approval is used to approve projects information that were approved by Division users or projects that have been previously entered by a Headquarter user but not yet approved by a Headquarter user.

MPO Management is used to add a new MPO and delete or edit an existing MPO name. Headquarter users have access to MPO information for all states.

Headquarter users can use the Project Search function to search for projects of all states.

The Report Generation function is used to generate one of 4 different reports available. Business objects SAP software is available for the HQ users to create custom reports. These reports can be generated for projects in all states. Once the reports have been generated, they can be exported to a file for printing.

*Note for users other than Headquarters - These users can access only projects for their state.

*Note for users without Approval rights - These users don't have access to "Approval" menu.

*Note for users without Delete Authority - These users don't have access to Project/Delete and Subsequent Project/Delete menus and functions.

Updated: 3/17/2016
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