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CMAQ Project Tracking System User's Guide

4. Entering New Projects

From the main Entry screen, to enter a new project click on the Enter a New Project button. A screen that allows you to select the year from a dropdown list before proceeding will appear. After you have selected the year and state for the new project, click the Go button.

screenshot of Entry screen showing the Year Selection dropdown and emphasizing the location of the Go button

The Enter a New Project screen allows you to enter general project information, project location information, and project details.

screenshot of top part of Enter a New Project Screen

(the bottom half of this screen is displayed on the below)

Project Information

The CMAQ Project ID is a unique number assigned by the system to a new project. Subsequent projects (that is, continuing projects) retain this initial number. The first two letters indicate the State, the next four places indicate the Federal fiscal year, and the last four digits are specific to individual projects.

The three optional IDs allow the user to enter a State Project ID, a FMIS Project ID (The Feds' Fiscal Management Information System) or a TIP Project ID.

Below the tracking numbers, the Entry screen allows the user to indicate whether the data input is for a planning or project development activity, an outreach activity, or a TCM in an approved SIP.

Project Location

For each entry, the user will need to select from the dropdown menu the Nonattainment/Maintenance Area involved. NOTE: For projects using flexible funds, select: "No Nonattainment Area Selected". Keep in mind that only States that have fewer air quality problems receive part of their CMAQ funding as flexible funds.

Additionally, a State or Division level user will also need to select the MPO where the project is taking place. In some cases, this might be "No MPO identified/State sponsored project" if, for example, the project takes place in an isolated rural nonattainment area not associated with an MPO.

Project Details

Scrolling halfway down the entry screen (see the following image for the screenshot), you will see a place to enter the project category and description. Project Reporting Category lets the user select one of six project categories, as well as the STP/CMAQ and miscellaneous categories. STP/CMAQ should be selected for projects funded with flexible CMAQ money (in areas where some of the funding received is not apportioned based on nonattainment/maintenance status). Miscellaneous should be used for deobligating money for a project.

After choosing one of the six project categories, click on Build Description to input essential project details. This function leads the user through a description tree that changes depending on the category. Note that the system will not allow you to save the project data without first building the description using the description tree. Additional information can be typed directly into the Additional Description Information box.

Project Benefits

For the six main CMAQ categories, at least one benefit must be entered for the system to save the project. (For STP/CMAQ or Miscellaneous, benefits should not be entered.) Benefits should be entered in kilograms per day, that is, an average operating day in the first year that the project is operational. The CMAQ Program guidance allows a qualitative analysis in rare circumstances where a quantitative analysis is not possible. Check the Qualitative Analysis box in cases where qualitative analysis alone was performed in analyzing project benefits.

Monetary Information

In the box marked CMAQ Obligation Amount input the CMAQ funding obligated for the project during the current Federal Fiscal Year (October 1st-September 30th). For projects involving CMAQ funds transferred to FTA, list funds transferred to FTA, not the money actually obligated by FTA. In the Total Project Amount, type in the total amount including both the CMAQ obligation and the State/local match obligated during the current Federal Fiscal Year for the project.

screenshot of bottom part of Enter a New Project Screen emphasizing the location of Experimental Pilot Projects and Public/Private Partnerships checkboxes and the Build Description button

Once you have finished inputting all the necessary data on a project, you can click the Submit Data for Approval button, and the system will save the data for approval within your organization (MPO, State, Division). If you want to save the data and return to it later to finalize it, click the Save Data for Later Editing button. Alternatively, any information entered may be canceled by clicking the Cancel Project Entry button, which will clear all fields on the page.

Note that when you Save Data and Submit for Approval or Save Data for Later Editing, the system may generate automatic pop-up messages asking you to verify some of the information. Examples of things that cause the system to generate these messages include: benefits greater than 500 kg/day, negative dollar amounts or incomplete project descriptions.

The Confirmation Screen confirms that the project has been saved, and displays the CMAQ ID for that project. The CMAQ ID is a unique ID assigned to the project by the System. It is not related to the State Project ID, FMIS Project ID or TIP Project ID.

screenshot of a sample confirmation

Updated: 7/6/2011
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