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Climate Change Adaptation Peer Exchanges: Comprehensive Report

Appendix B: Meeting Agendas

2011 FHWA/INDOT Adaptation Peer Exchanges

Minimizing the Impacts of Climate Change on Transportation Systems in the Midwest

Indiana Government Center North

Room N755

100 North Senate Avenue

Indianapolis, Indiana 46204

MPO Peer Exchange-FINAL AGENDA

Thursday, April 28, 2011, 1:00-4:15 pm

1:00 PM

Welcome and Introductions

1:15 PM

Setting the Stage (approx. 20 minutes per presentation)

Presentation: Climate change in the Midwest (Dev Niyogi, Purdue University)

Presentation: Vulnerability and risk assessment: FHWA Conceptual Model; climate change risk assessment examples from transportation agencies (Heather Holsinger, FHWA)

Presentation: Overview of hazard mitigation planning process and climate linkages (Laura Danielson, the Polis Center)

2:15 PM

Break

2:25 PM

Facilitated Discussion (approx. 30 min per topic)

Recent experiences with severe weather, and planning for future events

Reducing vulnerability and increasing capacity to deal with climate events

3:25 PM

Break

3:35 PM

Facilitated Discussion, cont'd (approx. 30 min)

Collaborating with agencies beyond the MPO (and barriers to doing so)

4:05 PM

Wrap-up Discussion/ Lessons Learned

4:15 PM

Adjourn

2011 FHWA/INDOT Adaptation Peer Exchanges

Minimizing the Impacts of Climate Change on Transportation Systems in the Midwest

Indiana Government Center North, Room N755

100 North Senate Avenue

Indianapolis, Indiana 46204

State DOT Peer Exchange-FINAL AGENDA

Friday, April 29, 2011, 8:30 am to 4:30 pm

8:30 AM

Welcome/ Introductions

9:00 AM

Climate Change in the Midwest and Impacts on Transportation

Presentation: Overview of climate change in the Midwest (Dev Niyogi, Purdue University, 20 min)

Discussion: DOT experiences with climate events (45 min)

10:05 AM

Current FHWA Adaptation Activities

Presentation: Vulnerability and risk assessment conceptual model and pilots, peer exchanges, etc. (Heather Holsinger, 20 min)

10:25 AM

Break

10:40 AM

Climate Change and Asset Management

Presentation: Impacts of global climate change on highway infrastructure (Brian Beucler and Dan Ghere, FHWA, 30 min)

Presentation: Supporting existing infrastructure in a changing climate (Steve Gaj, FHWA, 15 min)

Discussion: Planning for climate change in asset management, and barriers to action (35 min)

12:00 PM

Lunch

1:00 PM

Climate Change and Operations

Presentation: Climate change impacts on transportation operations (Greg Johnson, Michigan DOT, 20 min)

Discussion: Planning for climate change in operations, and barriers to action (30 min)

1:50 PM

Hazard Mitigation Planning

Presentation: Overview of hazard mitigation planning process and climate linkages (John Buechler, the Polis Center, 20 min)

Discussion: State DOT involvement in State hazard mitigation planning, incorporation of climate effects into the planning process, opportunities for leveraging resources/sharing info (45 min)

2:55 PM

Break

3:10 PM

Round Table Discussion

Strategies for incorporating climate change adaptation into DOT processes

4:15 PM

Wrap-up Discussion/Lessons Learned

4:30 PM

Adjourn

2011 FHWA West Coast Climate Change Adaptation Peer Exchange

Integrating Climate Change Adaptation into Agency Programs, Projects, and Operations

California Department of General Services

Elihu Harris State of California Office Building

2nd Floor Conference Center, Room 9

1515 Clay Street, Oakland, CA 94612

Final Agenda

Day 1 - June 13th

9:30 AM

Welcome/ Introductions

  • Welcoming remarks from FHWA (Mike Culp, FHWA)
  • Participant self-introductions

Assessing Risks and Vulnerabilities

10:00 AM

Understanding Climate Change Impacts on Transportation Assets and Services (20 min + 5 min of Q&A per presentation)

  • Recent examples of climate change risk/vulnerability assessments in transportation (Anne Choate, ICF International)
  • WSDOT Pilot Project and using information from pilot workshops (Sandy Salisbury and Mark Maurer, WSDOT)

10:50 AM

Break

11:05 AM

Understanding Climate Change Impacts on Transportation Assets and Services , cont'd

  • Towards Adapting at the Project Level (Kelly Dunlap, Caltrans) (20 min + 5 min of Q&A)

11:30 AM

Implementing Risk Assessments at the State DOT Level - Facilitated Discussion

12:15 PM

Lunch

1:15 PM

FHWA Risk Assessment Conceptual Model Pilot Project: Stakeholder Engagement and Using Study Results (20 min + 5 min Q&A) (Joe LaClair, San Francisco Bay Conservation and Development Commission)

1:40 PM

Conducting Risk Assessments at Smaller Scales- Facilitated Discussion

2:30 PM

Break

 

Day 1 agenda continued on next page

Day 1 - June 13th (cont'd)

Incorporating Adaptive Strategies into Asset Management and Operations

2:45 PM

Integrating Adaptation into Management of Highway Assets and Operations (20 min + 5 min of Q&A per presentation)

  • Using the Bridge Engineering Information System (BEIST) to assess risk and inform adaptation strategies (Casey Kramer, WSDOT )
  • Implementation of adaptation measures: case studies and international examples (Rob Hyman, FHWA)

3:35 PM

Implementing Adaptation Strategies - Facilitated Discussion

4:45 PM

Day 1 Wrap-up

5:00 PM

Day 1 Closing

Day 2 - June 14th

8:00 AM

Recap of Day 1 (Anne Choate, ICF International)

Communicating the Need for Climate Change Adaptation

8:15 AM

Internal and External Communication

  • FHWA communication activities and complying with CEQ adaptation implementation guidance (Mike Culp, FHWA, 10 min + 5 min of Q&A)
  • Communication strategies, successes, and challenges (Seth Stark, WSDOT) (20 min + 5 min of Q&A)
  • Communication strategies, successes, and challenges (Margi Bradway, ODOT) (20 min + 5 min of Q&A)
  • Communication strategies, successes, and challenges (Garth Hopkins, Caltrans) (20 min + 5 min of Q&A)

9:45 AM

Break

10:00 AM

Communication Strategies - Break Out Discussion

Group 1: Internal Communications

Group 2: External Communications

11:00 AM

Communication Strategies- Full Group Discussion

One representative from each group reports on break out group discussions

11:30 AM

Round Table Discussion: Lessons Learned

11:45 AM

Wrap-Up

12:00 PM

Adjourn

2012 FHWA Climate Change Adaptation Peer Exchange - New England Region

Minimizing the Impacts of Climate Variability and Change on Transportation Systems in New England

Volpe National Transportation Systems Center

55 Broadway

Cambridge, MA 02142

Agenda

Day 1 (May 8, 2012)

8:30 AM

Welcome/ Introductions

Welcoming remarks from FHWA (Heather Holsinger, FHWA)

Participant self-introductions, including introductory remarks on what their organization is doing related to climate change adaptation and/or what they wish to get out of this exchange

Setting the Stage

9:30 AM

Climate Variability and Change in New England

Presentation: Dr. Cameron Wake, University of New Hampshire (30 min + 15 min Q&A)

10:15 AM

Exploring the Impacts of Climate Variability and Change on Transportation Assets and Services

Presentation: Heather Holsinger. FHWA (20 min + 10 min Q&A)

10:45 AM

Break

11:00 AM

Potential Transportation Impacts from Climate Change

Facilitated Discussion: What concerns participants most? Where are they already seeing impacts from climate variability and change? What barriers do they see in addressing these impacts? (35 min)

Climate Change Vulnerability Assessments

11:35 AM

US DOT Support of Climate Change Vulnerability Assessments

Presentation: Vulnerability and risk assessment conceptual model and pilots, peer exchanges, FTA pilots, Gulf Coast Study (Heather Holsinger and Becky Lupes, FHWA; Anne Choate, ICF 25 min + 10 min Q&A)

12:10 PM

Lunch

1:10 PM

FHWA Vulnerability Assessment Framework

Facilitated Discussion: Walk through the FHWA vulnerability assessment model. Brief overviews of each of the components of the framework, and then discussion of how each component could be conducted by the MPOs (60 min)

2:10 PM

Lessons from Transportation Vulnerability Analyses: the Cape Cod Pilot Project

Presentation: Cape Cod Pilot Project, Lindsey Morse (Volpe) and Clay Shofield (Cape Cod Commission)(20 min + 10 Q&A)

2:40 PM

Break

2:55 PM

Lessons from Transportation Vulnerability Analyses: Examples from New England

Panel with Q&A: Cliff Sinnott (Rockingham Planning Commission), Sarah Bradbury (Northern Middlesex Council of Governments), and Nicole Davis (South Western Regional Planning Agency) (35 min)

Facilitated Discussion: What are common lessons learned from across these presentations? What are the biggest barriers to progress? What are necessary elements for success? (45 min)

4:15 PM

Day 1 Wrap-up

4:30 PM

Day 1 Closing

Day 2 (May 9, 2012)

8:30 AM

Recap of Day 1 (Anne Choate, ICF International)

Opportunities for Collaboration

8:45 AM

Examples of Successful Cross-Agency Collaboration on Adaptation

Presentation: Coordination across state and local agencies for adaptation planning (Ellen Mecray, NOAA, 20 min + 10 min Q&A)

Presentation: Developing a multi-county pact for preparing for climate change, Debbie Griner (Miami-Dade County, 20 min + 10 min Q&A)

9:45 AM

Additional Opportunities for Collaboration

Round table discussion (25 min)

10:10 AM

Break

Adaptation Planning

10:25 AM

Integrating Adaptation into Existing Decision-Making Processes

Presentation: Integration of climate change into hazard mitigation processes (Michele Boomhower, Chittenden County, 20 min + 10 min Q&A)

Presentation: Integration of climate change into long-range transportation plans (Anne McGahan and Maureen Kelly, Boston Region Metropolitan Planning Organization, 20 min + 10 min Q&A)

Presentation: Mainstreaming Adaptation, Nan Johnson (FEMA) (20 min + 10 min Q&A)

11:55 AM

Reducing Barriers to Implementation

Facilitated Discussion: Which planning processes present opportunities for adaptation planning? How does risk tolerance impact study design, approaches for integration with other activities, and treatment of uncertainty? Which stakeholders need to be involved and how can collaboration be encouraged? What tools are needed to support this work? (30 min)

12:25 AM

Meeting Wrap Up

12:30 PM

Adjourn

Updated: 03/27/2014
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