Federal-aid Program Administration

Archived: see https://www.fhwa.dot.gov/specialfunding/adhs/ for current information.

Approved Criteria for Appalachian Development Highway System

Attachment 5 Appalachian Highway Progress Reports

Formerly Federal-aid Policy Guide Non-Regulatory Supplement NS 23 CFR, Part 633B,
December 9, 1991, Transmittal 1
See Order 1321.1C FHWA Directives Management

1. Purpose

   To outline a uniform policy and the procedures for reporting progress and current status of improvement of the Appalachian Highway System and the supplemental local access roads.

2. Reporting Forms

   Reporting forms will consist of (1) a State map and maps of specific urban areas which show the geographic location of each Appalachian System Highway and local Access Road and the status of improvement of Participating Highways and local access roads only; (2) Form PR-512, Appalachian Highway System and Local Access Roads, Status of Development (Exhibit 1) which shows, in tabular form, the mileage of Participating and Nonparticipating Appalachian System Highways and local access roads only: and (3) supplementary reports to update the information on the status maps and the data reported on Form PR-512 between quarterly reports.

3. Reporting Procedures
   1. Triplicate sets of status maps, and one copy of Form PR-512 will be prepared quarterly and mailed as soon after the end of the quarter as possible so as to reach the Office of Planning, Highway Statistics Division, before the 10th of the month.
   2. Duplicate copies of supplementary reports will be prepared all changes in status, additions or deletions of mileage, and all corrections. They will be forwarded to the Washington office as soon as a status change occurs or when an error is corrected. Report all mileage to the nearest 0.1 of a mile.
4. Definitions
   1. For preparing Form PR-512 and the status maps, the following definitions apply:
      1. Participating Highways of the Appalachian Development System. Any of the 2,350 miles of highways authorized by Title II, Part A, Section 20l(a) of the Appalachian Regional Development Act of 1965.
      2. Nonparticipating Highways. Integral parts of the Appalachian corridors that are not to be improved with Appalachian funds.
      3. Appalachian System. The term includes the total mileage of all approved corridors of the Appalachian Development System, including both participating and nonparticipating highways. It does not include local access roads.
      4. Local Access Roads. Any of the 1,000 miles of local access roads authorized by Title II, Part A, Section 201(a) of the Appalachian Regional Development Act of 1965.
      5. Segment. Any continuous length of a route (without regard to project termini), the mileage of which is reported in any of the columns 5 through 14 on PR-512.
      6. Under Construction. A segment is considered to be under construction when actual physical placement of materials or other construction activities are or have been underway. When construction work begins on a contract, the entire segment covered by the contract is considered to be under construction. It is conceivable that an existing highway being improved will remain open on a limited basis during the construction status, but it will not advance to status 1 until it is at least 95 percent completed to final AASHTO standards, open to and serving unrestricted traffic.
5. Reporting Instructions
   1. Form PR-512
      1. Column 1 (Route Identification). Show the route number or letter which identifies the route.
      2. Column 2 (Road Classification). Select the code number from the following group that identifies the class of road and insert it in column 2:

         CODE ROAD CLASSIFICATION

         1. Participating highways of the Appalachian Development System
         2. Local access road.
         3. Nonparticipating highways that are integral parts of the Appalachian corridors that are not be improved with Appalachian funds.

         Groups all routes of each class together--that is, all class 1 together, all class 2, etc.

      3. 3) Column 3 (Rural or Urban). Insert the appropriate code to identify the route location:

         CODE 1 - In rural area.

         CODE 2 - In Federal-aid urban area.

      4. Column 4 (Number of Lanes)

         Show the total number of lanes that are, or will be, available to through traffic following completion of the project, including lanes previously constructed which are to remain in use. Do not include speed change lanes, frontage roads, climbing lanes, ramps, and other supplementary lanes.

      5. Columns 5 through 14 are for reporting the status of each participation route segment and local access road and the total milage. Do not report the status of nonparticipating routes. Complete columns 1, 2, 3, 4, and 14 only for nonparticipating routes. The status groups have been numbered to conform as nearly as possible to those on the diagrammatic Interstate System Status of Development Report (Form PR-511). Each status and its symbol is listed and discussed below.

         "1. Mileage Improved to AASHTO Standards and Serving Traffic"

         Show the mileage of each route that is completed to final standards, open to and serving traffic. Report centerline mileage only.

         "3. Under Construction"

         "3a(2) (Final Construction)"

         Include all segments for which present construction contracts will provide for improvement to AASHO standards. When completed, segment will be opened to traffic and advanced to status l.

         "3a(3) (Stage Construction)"

         Include in this category all segments under construction that will require at least one more contract to improve them to AASHTO standards.

         "4. PS&E Preparation and/or ROW Acquisition Underway or Completed

         Included in this status group will be those mileages where actual construction has not been started, but the State highway department is actually preparing plans and estimates, acquiring right-of-way, or both, under either a Stage 1 or Stage 2 program.

         "4a(1) (Concurrent Preparation of PS&E and ROW acquisition)" are concurrently underway or completed.

         "4a(2) (ROW Acquisition Only)"

         ROW acquisition is underway or completed on a selected construction location.

         "4a(3) (Preparation of PS&E Only)"

         Preparation of designs and other plans, specifications and estimate covering the construction upon a proper location are underway or completed.

         "5. Designated Mileage"

         "5(1) (Centerline Location Approved)"

         Include segments for which the Appalachian Development Commission has concurred in the location and the Bureau of Public Roads has approved the construction centerline location of each development highway and local access road to be improved. Even though subsequent adjustments in centerline location might be necessary at the PS&E stage, a segment or route will be put in status 5a(1) when the initial Commission concurrence and Bureau approval is obtained.

         "5a(2) (Route Location Studies Underway or Completed)"

         Include the mileage for which comprehensive studies have been started to determine the route location.

         "5a(3) (Route Location Work Not Started)"

         Include in this category the mileage of segments for which the general corridor location has been established, but route location work has not been started.

   2. Status Maps

      1. Reproducible plastic master copies of the State and urban maps similar to those used for the Interstate System will be supplied to each division office. Length and status will be recorded as follows:

         1. Appalachian system highways will be shown on the map as 1/8-inch wide bands. A participating segment will be identified by inserting the appropriate status symbol and mileage within the 1/8-inch band between termini of the segment. The mileage will be shown in parentheses. For example, 3a (3) (1.5) would identify a participating segment in stage construction 1.5 miles in length. A nonparticipating segment will be identified by inserting the letter NP within the band followed by the mileage in parentheses. For example, NP (2.) would identify a nonparticipating segment 2.0 miles in length. Status will not be reported for nonparticipating segments.

         2. Termini of segments will be indicated by pencil lines across the band normal to the centerline of the route. Very short segments, for which the scale of the map will not permit showing the termini as two lines, will be shown by a single line across the band. The appropriate symbol and mileage will be placed adjacent to the band and connected by a line to the termini marker. If the termini are too close together, the symbol and mileage will be placed adjacent to the band and connected to the midpoint of the segment by a line.

         3. On both State and urban area maps, indicate by a red checkmark on the contact print those segments that have undergone a change in status since the previous quarter. If there have been no changes, mark the point "No change from previous quarter.

         4. The following example illustrates the method to be used for reporting contiguous segments of a route or routes on the State and urban area maps:

            1(4.5)

            3a(2) (1.5)

            4a(1) (1.8)

            4a(3) (0.8)

            1. (0.1) 5(1) (1.2)

            NP(1.0)

         5. The location of local access roads will be identified on the State and urban area status maps by index numbers enclosed in small circles, as illustrated on the sample status map (Exhibit 2). The status of local access roads will not be shown within the body of the maps, but will be shown by a series of bars in the margin. These bars will be preprinted on the plastic master copies. Each bar will represent 100 percent of the mileage of an access road, and the status for each contiguous segment will be inserted in the bar as illustrated below. Where an access road is in more than one county, show the name of each county.

            Access Road No. 1	1 (1.5)	3a(2) (2.0)	5(1) (0.6)
            	0		4.1 miles Alpha Co. Omega Co.

            For many local access roads their entire length will be in only one status due to their short length, but a bar will be shown in the margin of the map for each access route in the State in numerical order, according to its index number.

   3. Supplementary Reports. Changes that occur during the period between quarterly reports should be covered by supplementary reports, so that current information will be available in the Washington office. These supplementary reports should be sent promptly to the Washington office in the following instances:
      1. To report changes in status of participating highway segments and local access roads that take place within a status group or between status groups.
      2. When corrections of errors or there adjustments have been made that affect the length or status of Appalachian System highways or local access roads.
      3. To report additions or deletions of mileage of Appalachian System highways or local access roads.

      Duplicate copies of all supplementary reports will be airmailed promptly to the Office of Environment and Planning, Highway Statistics Division using the format shown below.

      Route Identification	Mileage Rural Urban	Status From To	Effective Date of Action