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Louisiana Federal-Aid Highway Program Stewardship Agreement

P. Civil Rights

  1. FHWA and LADOTD Roles and Responsibilities

    The FHWA Division Office is committed to effectively implement and enforce civil rights programs within LADOTD in its planning, construction, and management of the multimodal Louisiana transportation system. Federal law establishes the State as responsible for nondiscrimination as the recipient of Federal aid, but does not allow the delegation of FHWA Civil Rights federal responsibilities to LADOTD at any project level. If projects are managed by a sub-recipient, LADOTD must ensure that the sub-recipient is well qualified and suitably equipped to perform the work (23 CFR 1.11). If sub-recipients are involved, LADOTD is obligated to ensure nondiscrimination in all programs and activities, and in the provisions of all services and benefits, as a basis for continued receipt of FHWA funds. LADOTD can delegate the activity but cannot delegate their responsibility.

  2. Methods of Oversight
    1. Program Approval Actions
      • FHWA will approve the DBE program and supportive sevice plans. The approval will be coordinated with the Washington office review team.
      • FHWA will review and approve the LADOTD Affirmative Action (external/internal) plans annually.
      • The Contract Compliance Review Program will be audited by FHWA annually.
      • Labor Compliance reviews are reviewed by the FHWA Division and forwarded to FHWA Headquarters.
      • The LADOTD Title VI/Non-discrimination program is reviewed and approved by FHWA annually.
      • ADA complaints will be forwarded to the FHWA division office. The FHWA will investigate and coordinate with FHWA HQ as needed.
    2. Project Approval Actions

      Not applicable for Civil Rights Program.

    3. Monitoring

      FHWA will review and approve LADOTD's programs on an ongoing basis through process and program reviews, and through active participation in continuous program evaluation and improvement. Appropriate FHWA representatives will actively participate in LADOTD's initiated reviews, task forces, and other civil rights initiatives upon request and to the extent feasible. Finally, FHWA will analyze civil rights reports submitted by LADOTD to help identify trends and provide feedback and recommendations to LADOTD.

  3. Control Documents
    1. Applicable Laws, Regulations, and Orders
      • Title VI of the 1964 Civil Rights Act
      • Equal Employment Opportunity Act of 1972
      • Rehabilitation Act of 1973
      • Age Discrimination Act of 1975
      • Americans with Disabilities Acts of 1967 & 1990
      • Civil Rights Restoration Act of 1987
      • 23 USC 140, 142, 324
      • 49 CFR Part 21 & 26
      • 23 CFR Part 230, 633
      • 13 CFR Part 121
      • 29 CFR Part 1,3,5,6,7
      • Executive Order 11246
    2. Approved Procedures/Agreements/Manuals
      • DBE Program Administration Document – March 2001
      • Other Manuals Used by LADOTD Not Requiring FHWA Approval:
        1. External Civil Rights Manual-March 2003 (Updated Every 2 Years)
        2. Davis-Bacon Wage & Payroll Requirements Manual
  4. Programs Plans/Reports & Responsibilities
Programs
Plans/Reports
AuthoritiesDue to FHWAFHWA Actions
Program: Title VI, Environmental Justice, Limited English Proficiency & ADA
Title VI Program Plan23 CFR 200.9Annually – Approved on 9/29/2005Review/Approve
Title VI Program Updates w/accomplishments & next yr goals w/time tables23 CFR 200.9Annually (Due July 1st)Review/Approve
Limited English Proficiency ReportCongress and OMBAnnually (Due October 15th). Date subject to change. Based on Federal FY.Review/Approve
Title VI Complaints & Investigative Reports23 CFR 200.9Annually (60 days from the date complaint was received)Review/Concur
Title VI Review Reports23 CFR 200.11Quarterly – As submitted by SHA. Based on federal FY.Review/Concur
ADA/Section 50429 USC, 42 USCForward ADA complaints received to FHWA.Investigate and coordinate with FHWA HQ as needed.
Program: External Contractor Compliance Program
Contractor Compliance Program Plan23 CFR 230, Subpart C, Appendix A, Part IAnnually-(Due October 1st)Review/Approve
Contractor Compliance Program Updates w/accomplishments & next yr goal w/time tables23 CFR 230, Subpart C, Appendix A, Part IAnnually-(Due October 1st)Review/Approve
Annual Contract Compliance Report 1392 w/backup inf.23 CFR 230.121 (a)Annually-(Due September 25)Review/File Submit to HQ.
Compliance Review Schedules23 CFR 230Annually by Oct 1. Based on Federal FY.Review/Concur
Contractor Compliance Review Reports23 CFR 230.409
23 CFR 230.413
Within 15 days of compliance review completion.Review/Concur
Program: Disadvantaged Business Enterprises (DBE) & DBE Supportive Services (DBE/SS) Program
DBE Awards & Commitments Reports49 CFR 26, Appendix BSemi-Annual
Due June 1st (Oct 1 – Mar 31)
Due Dec 1st (Apr 1 – Sept 30)
Review/Approve
Submit to DOT/HQ
DBE Program Goals & Methodology49 CFR 26.41Annually (Due August 1st)Review/Approve
Submit to DOT/HQ
DBE Program Plan49 CFR 26.21 (b)Based on Revisions to PlanReview/Approve

Q. Emergency Relief

  1. Program Overview

    Congress authorized in Title 23, United States Code, Section 125, a special program from the Highway Trust Fund for the repair or reconstruction of Federal-aid highways and roads on Federal lands which have suffered serious damage as a result of (1) natural disasters or (2) catastrophic failures from an external cause. This program, commonly referred to as the emergency relief or ER program, supplements the commitment of resources by States, their political subdivisions, or other Federal agencies to help pay for unusually high expenses resulting from extraordinary conditions.

    ER funds are not intended to cover all damage repair costs nor interim emergency repair costs that will necessarily restore the facility to pre-disaster conditions. State and local highway agencies must expect additional expenditures, changes in project priorities, and some inconvenience to traffic as a result of emergency conditions. State and local governments are responsible for planning and providing for extraordinary conditions. Economic hardship is not a factor in determining repair eligibility. Disasters must be of such magnitude as to be considered extraordinary to be considered for ER funding. To be considered extraordinary, the estimated Federal portion of the damage must meet a threshold of $700,000. Individual sites must reach a threshold of $5,000 in total cost to be eligible. This threshold is used to determine if the extent of repair work at a site is beyond the scope of heavy maintenance.

    The ER funds are available for permanent repairs and for work accomplished more than 180 days after an event at the pro rata Federal-aid share that would normally apply to the Federal-aid facility damaged. For Interstate highways, the Federal share is 90 percent. For all other highway the Federal share is 80 percent. Emergency repair work to restore essential traffic, minimize the extent of damage, or protect the remaining facilities, accomplished in the first 180 days after the occurrence of the disaster, may be reimbursed at 100 percent Federal share. During this 180 day period, permanent repair work is reimbursed at normal pro rata share unless permanent repair is performed as an incidental part of emergency repair work.

    See the Emergency Relief Manual (Federal-aid Highways) for more detail on the ER program. See the attached flow chart for a graphic program overview.

  2. Methods of Oversight
    1. Program Approval Actions (see attached flowchart)
      • The LADOTD must specifically request assistance under the ER program for each natural disaster or catastrophic event. This should be initiated with a letter of intent to seek ER funds as soon as it is evident that there is eligible damage.
      • FHWA will respond to written requests for ER assistance with a letter of acknowledgement and brief instructions on how to proceed. Typically, the letter of acknowledgement establishes a beginning date of potential eligibility for immediate emergency repairs.
      • LADOTD prepares and submits to FHWA a Damage Survey Summary Report in support of the ER funding request. The Damage Survey Summary Report is prepared for each particular event in accordance with the ER Manual requirements, after consulting with the FHWA Division Office as to which of the three method of developing and processing ER request will be utilized.
      • FHWA will respond to the report with a determination of ER eligibility. The list of sites outlined in the report constitutes the program of projects required prior to authorization of permanent repairs.
    2. Project Approval Actions
      • FHWA's Acknowledgement Letter will establish a date of eligibility for those emergency repairs and protective measures that must be undertaken immediately to restore essential travel, minimize the extent of damage, or protect remaining facilities. These types of repairs are normally classified as Categorical Exclusions under 23 CFR 771.117 (c)(9). Contracts to do this type of emergency repair may be accomplished through abbreviated procedures, but care should be taken to include applicable Federal aid requirements (Refer to ER Manual).
      • FHWA's Determination of Eligibility letter will inform the LADOTD of which projects are to be considered full involvement by FHWA and which projects may precede under delegated authority. Because of the nature of the ER program, the thresholds used for this purpose for regular Federal aid apportioned funds, may or may not be found applicable for a particular disaster or particular damage sites.
      • For ER projects determined in the Determination of Eligibility letter to be fully involved, normal Federal aid oversight procedures will apply: design/concept approval, PS&E approval/advertise for bids, concurrence in award, change order approval, etc.
      • All ER projects that do not fall into the category of work needed immediately to protect the facility from further damage or keep the route open for the safe flow of traffic (first response type work) will require environmental approval by FHWA. See the Environment section.
    3. Monitoring
      • The FHWA and LADOTD will co-inspect the damage sites during the development of the disaster estimate.
      • FHWA will conduct final inspections of all ER projects that it determines to be full oversight.
      • FHWA may conduct final inspection of additional ER projects on a sample or random basis.
  3. Control Documents
    1. Applicable Laws, Regulations, and Orders
    2. Approved Procedures/Agreements/Manuals
  4. Business Standards
    • FHWA will respond to an LADOTD letter of intent to seek ER funding within 2 working days.
    • The LADOTD is expected to complete a reasonable survey of the damage (Damage Survey Summary Report) with associated estimates of cost within 4 to 6 weeks of the event. This may vary depending on the area of impact of the disaster. If Traditional Damage Assessment is conducted, a detailed Damage Inspection Report will be required for each site LADOTD expects to request ER reimbursement for emergency or permanent repairs.
    • FHWA will respond to LADOTD requests for ER disaster eligibility supported by the Damage Survey Summary Report within 2 weeks with a Determination of Eligibility.
  5. Project and Program Responsibilities
PROJECT and PROGRAM ACTIVITY APPROVAL CHART
ActivityGenerated ByAgency Responsible For Approval
Letter of intent to seek ER funds.LADOTDFHWA with Letter of Acknowledgement
Damage Inspection ReportsLADOTD/FHWAFHWA
Request for Environmental approval for permanent repairs.LADOTDFHWA
ER Program Flow Chart

ER Program Flow Chart

R. Emergency/Security

  1. Program Overview

    The purpose of this plan is to establish procedures to respond to national and local emergencies. These procedures are intended to address security, emergency preparedness, and response capability in the face of disaster and emergency situations.

    One purpose of this program is to establish notification procedures to rapidly advise the Federal Highway Administrator, the Office of the Secretary of Transportation, the Office of Emergency Transportation, and the Federal Highway Administration (FHWA) Regional Emergency Transportation Coordinators (RETCO's) of significant events affecting highway transportation, and to provide for follow up reports, as appropriate.

    The other purpose of this program is to share our policies and guidance and keep FHWA and the Louisiana Department of Transportation and Development (LADOTD) at an acceptable level of readiness in the event of an emergency.

  2. Methods of Oversight
    1. Program Approval Actions
      FHWA approval is not required at the program level. The emergency/security program is based on cooperation between FHWA and LADOTD.

    2. Project Approval Actions
      The emergency/security program is not project related and is based on cooperation between FHWA and LADOTD.

    3. Monitoring
      • FHWA relies on the LADOTD and the Louisiana State Police (LSP) to report information regarding significant highway related incidents. The incident types and reporting criteria are listed in FHWA Order 5181.1. These incidents should be reported to the FHWA at the earliest possible time. FHWA will maintain a list of contacts that would be available during non-working hours. See website for FHWA Order 5181.1.
      • FHWA will submit incident reports to the FHWA Emergency Coordinator based on the information supplied by the LADOTD and LSP.
  3. Control Documents
    1. Applicable Laws, Regulations, and Orders
      • Executive Order 12656
      • FHWA Order 5181.1
      • FHWA Order 1910.2C
      • DOT Order 1900.9
      • DOT Order 1910.8
    2. Approved Procedures/Agreements/Manuals
      • FHWA COOP
      • LADOTD Emergency Plan
  4. Business Standards
    • FHWA will allow LADOTD 3 weeks, from receipt date, to review FHWA's Continuity of Operations Plan (COOP).
    • LADOTD will allow FHWA 3 weeks, from receipt date, to review the LADOTD Emergency Plan.
    • Changes in the point of contact list should be shared with FHWA as soon as possible.
  5. Emergency/Security Activity Responsibilities
EMERGENCY/SECURITY ACTIVITY CHART
EMERGENCY/SECURITY ACTIVITIESAGENCY RESPONSIBLE
ActivityReference Document
Data collecting and reportingFHWA Order 5181.1LADOTD
Submitting Alert BulletinsFHWA Order 5181.1FHWA
Maintain emergency contact listFHWA Order 5181.1FHWA/LADOTD
Emergency CommunicationsFHWA Order 1910.2CFHWA
Maintain the FHWA Division COOPFHWA Order 1910.2CFHWA
National Security CoordinationFHWA Order 1910.2CFHWA
Federal Response Plan ParticipationFHWA Order 1910.2CFHWA
LADOTD Emergency PlanEO 12656LADOTD

S. Research, Development and Technology

  1. Program Overview

    The purpose of the program is to implement the provisions of 23 U.S.C. 504 and 505 for research, development, technology transfer, programs, and studies undertaken with FHWA planning and research funds.

    1. State Planning and Research (SPR) Program – Part II

      The main requirements under 23 CFR 420 are to create an SPR Work Program, monitor planning and research activities, submit performance and expenditure reports, conduct peer exchanges, develop and maintain an FHWA approved research and development management process, and maintain program certification.

      The SPR Work Program consists of two parts: (1) Part I, Planning, which is prepared by LADOTD's Planning and Programming Division and (2) Part II, Research, Development and Technology, which is prepared by the Louisiana Transportation Research Center (LTRC). The regulating authority for LTRC comes from the Louisiana Legislature in Revised Statute 48, paragraph 105. The LADOTD is responsible for preparation and overall coordination of the Work Program in accordance with 23 CFR 420. The SPR Program operates on a calendar year basis with program approval every 2 years. Amendments and revisions are submitted annually for approval.

      Research and Technology projects funded with STP funds are approved separately from the SPR Part II Work Plan.

    2. Local Technical Assistance Program (LTAP)

      LTAP was created to provide educational training, technical assistance and related support services for rural, small urban, tribal governments, consultants and contractors that do work for local agencies on roads, bridges, and public transportation. The LTAP program is regulated under 23 U.S.C. 504(b).

      The Louisiana State University at Baton Rouge was designated as a Technology Transfer Center in March 1986 under the Federal Highway Administration's Rural Technical Assistance Program (RTAP). The Center is a cooperative effort between the Federal Highway Administration, Louisiana State University, and the Louisiana Department of Transportation and Development and operates under the designation of Louisiana Local Technical Assistance Program and is most commonly referred to as "LTAP". The Center is located at the Louisiana Transportation Research Center on the campus of the Louisiana State University in Baton Rouge.

      The LTAP Center Advisory Committee determines the direction for the Louisiana LTAP program. The Committee, consisting of federal, state and local government officials and other interested representatives, typically meets once a year. The Advisory Committee reviews program progress and provides direction on program needs and strategies.

      The LA LTAP Center coordinates with the FHWA to draft an LTAP Work Plan based on a calendar year. FHWA reviews a draft LTAP Work Plan. Comments are incorporated into the draft and the final version is approved by FHWA. The LTAP project needs separate federal funding authorization from the SPR Part II program Each Spring, the LTAP Centers complete and submit to FHWA a Program Assessment Report (PAR) and Center Assessment Report (CAR) for the previous calendar year program.

  2. Methods of Oversight
    1. Program Approval Actions

      LTRC will administer the research program in accordance with the Louisiana DOT State Research, Development and Technology Transfer Program Manual, which has been reviewed and approved by the Division Office. Significant changes to this manual shall be submitted to the FHWA Division Office for approval.

      The research work program is submitted to the Division Office as Part II of the LADOTD's Planning and Research Work Program. Currently, the Division Office approves the research work program on an annual basis. The LADOTD's research work program shall meet the requirements of 23 CFR, Part 420.209(a)-(c).

    2. Project Approval Action

      LADOTD will identify and implement research projects that address high priority transportation issues. An interactive process involving LADOTD management and Research Advisory Committee (RAC) members as described in the LTRC Research Manual, last updated 2003,shall be used for the identification and prioritization of projects to be included in the research work program, as set forth in Chapter 2 of the Manual. The LTRC shall determine the funding level at which the identified and prioritized projects will be supported with FHWA research funds.

      Other types of projects, including Experimental Features, Demonstration Projects, Application Projects, Test and Evaluation Projects and Special Projects, will be approved by the FHWA Division Office.

      The LTAP project is funded annually on the basis of an annual work plan approved by the Division Office based on funds allocated to the LADOTD.

    3. Monitoring

      The LADOTD will submit, annually, to the FHWA Division Office performance and expenditure reports that meet the requirements of 23 CFR, Part 420.117, (a)-(c).

      The LADOTD will host a peer exchange and report their findings to the FHWA Division Office in accordance with 23 CFR, Part 420.209. The interval between peer reviews will not exceed three years.

      FHWA participates in the LTRC RAC process which reviews research program progress and provides recommendations on program priorities and projects.

      FHWA provides oversight to the LTAP project through review of the annual work plan and work plan amendments and participation in the LTAP Advisory Committee and LTAP peer exchanges.

  3. Control Documents
    1. Applicable Laws, Regulations, and Procedures
      • 23 USC applies to all research and technology transfer activities
      • Title 23, CFR, Part 420 and 450 apply to State Planning and Research Program Administration
      • LTRC Research, Development and Technology Transfer Program Manual
    2. Approved Procedures/Agreements/Manual
      • In regards to the SPR, the FHWA exercises its oversight responsibilities through review of the annual program prior to approval actions, review of SPR Work Program amendments prior to approval, and ongoing participation of its technical specialists in pooled fund study technical panels. As appropriate, FHWA personnel may participate in peer exchanges.
      • The LTRC Research Manual was updated in 2003. The manual serves as guidance for the program.
  4. Business Standards
    • LADOTD will provide FHWA at least 30 days to review and comment on the draft and final State Planning and Research (SPR) Work Program.
    • LADOTD will involve FHWA in decisions involving special and unusual circumstances at the earliest reasonable time to ensure thorough and appropriate decisions can be made collectively.
    • LTRC, in cooperation with the LTAP Center, will provide FHWA at least 30 days to review and approve the LTAP annual work plan.
  5. Program Responsibilities
PROGRAM APPROVAL CHART
PROJECT ACTIVITIESAGENCY RESPONSIBLE
Approval ActionRef. SourceReviewApproveRemarks
State Planning & Research
(SPR) Work Program Part II
23 CFR 422.09FHWAFHWAAnnually developed work program
R&T projects funded with STP funds (not SPR funds)   Included in the SPR work program?? Need separate federal funding authorization.
LTAP23 USC 504(b)(1) and (2)FHWAFHWAAnnually developed work plan. Needs separate federal funding authorization.

Appendix A

ACRONYMS
AASHTOAmerican Association of State Highway and Transportation Officials
ADAAmericans with Disabilities Act
CECategorical Exclusion
CFRCode of Federal Regulations
COOPContinuity Of Operations Plan
CSSContext Sensitive Solutions
DBEDisadvantaged Business Enterprise
DCPDelegated Contract Process
EAEnvironmental Assessment
EISEnvironmental Impact Statement
EREmergency Relief
FAPGFederal Aid Policy Guide
FHWAFederal Highway Administration
FONSIFinding Of No Significant Impact
HBRRPHighway Bridge Replacement and Rehabilitation Program
HSIPHighway Safety Improvement Program
HSPHighway Safety Plan
IRIInternational Roughness Index
ISTEAIntermodal Surface Transportation Efficiency Act of 1991
ITSIntelligent Transportation Systems
LADOTDLouisiana Department of Transportation and Development
LPALocal Public Agency
LRFDLoad and Resistance Factor Design
MOAMemorandum of Agreement
MOUMemorandum of Understanding
MPOMetropolitan Planning Organization
NBINational Bridge Inspection
NBISNational Bridge Inspection Standards
NEPANational Environmental Policy Act
NHSNational Highway System
NHTSANational Highway Traffic & Safety Administration
NOINotice of Intent
NOPINotice of Project Intention
OJTOn the Job Training
PCEProgrammatic Categorical Exclusion
PMPProject Management Plan
PR/PEProcess Review/Product Evaluation
PS&EPlans, Specifications and Estimate
RODRecord of Decision
QAQuality Assurance
QARQuality Assurance Review
QC/QAQuality Control/Quality Assurance
QI&AQuality Improvement and Assurance
ROWRight-Of-Way
SAFETEA-LUSafe, Accountable, Flexible, Efficient Transportation Equity Act: A legacy for Users
TEA-21Transportation Equity Act for the 21st Century
USCUnited States Code
VEValue Engineering

Appendix B

DEFINITIONS
  
Control DocumentApplicable standards, policies and standard specifications that are acceptable to FHWA for application in the geometric and structural design of highways.
  
Delegated ProjectsProjects that do not require FHWA to review and approve actions pertaining to design, plans, specifications, estimates, contract awards, inspections, and final acceptance of Federal-aid projects on a project by project basis.
  
Full Oversight ProjectsProjects that require FHWA to review and approve actions pertaining to design, plans, specifications, estimates, right-of-way certification statements, contract awards, inspections, and final acceptance of Federal-aid projects on a project by project basis.
  
Intelligent Transportation System (ITS)Electronics, communications, or information processing used singly or in combination to improve the efficiency or safety of a surface transportation system.
  
ITS projectAs defined in 23 CFR 940, an ITS project is any project that in whole or in part funds the acquisition of technologies or systems of technologies that provide or significantly contribute to the provision of one or more ITS user services as defined in the National ITS Architecture.
  
Major ProjectProjects with an estimated total cost greater than $500 million, or projects approaching $500 million with a high level of interest by the public, Congress, or the Administration.
  
National ITS Architecture (also "national architecture'')A common framework for ITS interoperability comprised of logical architecture and physical architecture that satisfy a defined set of user services.
  
OversightThe act of ensuring that the Federal highway program is delivered consistent with applicable laws, regulations and policies, and that state-of-the-practice procedures and practices are employed.
  
Peer ReviewAny in-depth analysis of a process or program involving a representative who is working or has worked extensively in an area of expertise directly related to the topic of review but in a different State or geographic area than where the review will be focused.
  
Process ReviewAn analysis of a defined process plus an examination of the products resulting from the process with the primary purpose of validating current process or solving problem areas. The defined process may be very limited in scope or be comprised of multiple and complex sub-processes. This form of review is sometimes called a process review/product evaluation or pr/pe.
  
Program EvaluationAn analysis of a program area of the Federal-aid process such as financial management, civil rights, roadside safety, bridge design, etc. The program area may be defined narrowly or broadly, depending on the goals of the analysis. The purpose of a program evaluation is typically to determine the program's state of compliance with regulation and/or best practices.
Project level ITS architectureA framework that identifies the institutional agreement and technical integration necessary to interface a major ITS project with other ITS projects and systems.
  
Quality Assurance Review (QAR)A systematic review of a District of the LADOTD conducted by FHWA following a prescribed outline that generally includes the following elements: Project Development and Design, Construction, Materials and Specifications, Construction Traffic Control, Operational Safety and Maintenance including bridge inspection.
  
Region (as applied to ITS)The geographical area that identifies the boundaries of the regional ITS architecture and is defined by and based on the needs of the participating agencies and other stakeholders.
  
Regional ITS architectureA regional framework for ensuring institutional agreement and technical integration for the implementation of ITS projects or groups of projects.
  
Risk ManagementThe systematic identification, assessment, planning, and management of threats and opportunities faced by FHWA projects and programs.
  
StewardshipThe efficient and effective management of the public funds that have been entrusted to the Federal Highway Administration.
  
Stewardship agreementThe agreement required by Title 23 Section 106 (c ) (3) which states: The Secretary and the State shall enter into an agreement relating to the extent to which the State assumes the responsibilities of the Secretary under this subsection.
  
Sub-grantee/Sub-recipientThe government or other legal entity to which a subgrant is awarded and which is accountable to the grantee for the use of the funds provided.
  
Systems engineeringA structured process for arriving at a final design of a system. The final design is selected from a number of alternatives that would accomplish the same objectives and considers the total life-cycle of the project including not only the technical merits of potential solutions but also the costs and relative value of alternatives.
  
Unit Plan or Unit Performance PlanAn annual (fiscal year) plan of activities of the FHWA Division Office that support national and state strategies and goals. The plan is compiled by the Division Office, based on the FHWA Performance Plan, the Division Office risk assessment process, risk assessment discussions with LADOTD, and added input from Division Office staff.

Appendix C

FHWA Louisiana Division
Authorization Procedures for Consultant Contracts to Perform Stage 0 Feasibility Studies and Environmental Studies On Federal-aid Projects
  1. Oversight responsibility (Full Oversight or Delegated) will be determined in accordance with the most current version of the FHWA/LADOTD Stewardship Agreement.

  2. Full Oversight Projects will be authorized by the FHWA Project Delivery Team Leader (or their approved delegate).

    Authorization of Funds for Original Contract
    • LADOTD Consultant Contract Services will send scope of services and fee package for Stage 0 Feasibility Studies and environmental studies including Categorical Exclusions (CE), Environmental Assessments (EA) and Environmental Impact Statements (EIS) to FHWA for review and approval.
    • FHWA Area Engineer will review the Scope of Services and Fee Package and coordinate with Division Planner or Environmental Coordinator as appropriate.
    • FHWA Project Delivery Team leader will approve scope of services and fee package and returns to LADOTD Consultant Contract Services by fax or email.
    • LADOTD Project Finance will create a project authorization in FMIS.
    • FHWA Financial Management Team will review project information in FMIS.
    • FHWA Area Engineer will recommend for approval in FMIS.
    • FHWA Project Delivery Team Leader will sign authorization in FMIS.
    Supplemental Agreements and Modified Project Agreements (MPA)
    • LADOTD Consultant Contract Services will send supplemental agreements to FHWA for review and approval.
    • FHWA Area Engineer will review the supplemental agreements.
    • FHWA Project Delivery Team leader approves supplemental agreement and returns to LADOTD Consultant Contract Services by fax or email.
    • LADOTD Project Finance will create a MPA in FMIS.
    • FHWA Financial Management Team will review project information in FMIS.
    • FHWA Area Engineer will recommend for approval in FMIS.
    • FHWA Project Delivery Team Leader will sign MPA in FMIS.
  3. Delegated projects will be authorized by the FHWA Financial Management Team Leader (or their approved delegate).

    Authorization of Original Contract and Modified Project Agreements (MPA)
    • LADOTD Consultant Contract Services will send scope of services and fee package to FHWA for review and approval for EA and EIS environmental studies only.
    • FHWA Area Engineer will review and coordinate with the Division Planner or Environmental Coordinator as appropriate.
    • LADOTD Project Finance will create a project authorization or MPA in FMIS.
    • FHWA Financial Management Team will review project information in FMIS.
    • FHWA Area Engineer will recommend for approval in FMIS for EA and EIS environmental studies.
    • FHWA Financial Management Team will recommend for approval in FMIS for CE's and Stage O feasibility studies.
    • FHWA Financial Management Team Leader will sign authorization or MPA in FMIS.
FHWA Louisiana Division
Authorization Procedures for Consultant Design Contracts On Federal-aid Projects
  1. Oversight responsibility (Full Oversight or Delegated) will be determined in accordance with the most current version of the FHWA/LADOTD Stewardship Agreement.

  2. Full Oversight Projects will be authorized by the FHWA Project Delivery Team Leader (or their approved delegate).

    Authorization of Funds for Original Contract
    • LADOTD Consultant Contract Services will send Scope of Services and Fee Package for design contract to FHWA for review and approval.
    • The FHWA Area Engineer will review the Scope of Services and Fee Package.
    • Project Delivery Team leader approves Scope of Services and Fee Package and returns to LADOTD Consultant Contract Services by fax or email.
    • LADOTD Project Finance will create a project authorization in FMIS.
    • FHWA Financial Management Team will review project information in FMIS.
    • FHWA Area Engineer will recommend for approval in FMIS.
    • FHWA Project Delivery Team Leader will sign authorization in FMIS.
    Supplemental Agreements and Modified Project Agreements (MPA)
    • LADOTD Consultant Contract Services will send Supplemental Agreements to FHWA for review and approval.
    • The FHWA Area Engineer will review the Supplemental agreements.
    • Project Delivery Team leader approves Supplemental agreement and returns to LADOTD Consultant Contract Services by fax or email.
    • LADOTD Project Finance will create a MPA in FMIS.
    • FHWA Financial Management Team will review project information in FMIS.
    • FHWA Area Engineer will recommend for approval in FMIS.
    • FHWA Project Delivery Team Leader will sign the MPA in FMIS.
  3. Delegated projects will be authorized by the FHWA Financial Management Team Leader (or their approved delegate). Authorization of Original Contract and Modified Project Agreements (MPA)
    • LADOTD Project Finance will create a project authorization or MPA in FMIS.
    • FHWA Financial Management Team will review project information and recommend for approval in FMIS.
    • FHWA Financial Management Team Leader will sign authorization or MPA in FMIS.
FHWA Louisiana Division
Authorization Procedures for Right-Of-Way Acquisition On Federal-aid Projects

The FHWA Realty Officer will approve authorization of funds for all Federal-aid Right-of-Way projects.

Authorization Procedures

  1. The LADOTD Headquarters Real Estate Section will prepare a cost estimate for real property acquisition and relocation.
  2. The LADOTD Headquarters Real Estate Section will send a letter requesting funding to Project Finance and copy FHWA.
  3. LADOTD Project Finance will create a project authorization in FMIS.
  4. FHWA Financial Management Team will review project information in FMIS.
  5. FHWA Realty Officer will review and ensure the following has been completed prior to approving the authorization in FMIS:
    • Right-of-way maps are 60% complete
    • Environment document has been cleared
    • Project is on the STIP.
  6. FHWA Realty Officer will recommend for approval in FMIS.
  7. FHWA Realty Officer will sign authorization in FMIS.
  8. Once all right-of-way has been acquired and cleared, the LADOTD Real Estate Section will execute a Right-of-Way Certification letter and forward the certification to FHWA. Authorization of the construction project cannot be approved until the Right-of-Way Certification letter has been received.
FHWA Louisiana Division
Authorization Procedures for Utility Relocation On Federal-aid Projects
  1. Oversight responsibility (Full Oversight or Delegated) will be determined in accordance with the most current version of the FHWA/LADOTD Stewardship Agreement.

  2. Full Oversight Projects will be authorized by the FHWA Project Delivery Team Leader (or their approved delegate).

    Authorization Procedures
    • The LADOTD Headquarters Utility Section will send a letter requesting funding to Project Finance and copy FHWA. The letter will contain the following information.
      1. Certification that the project has environmental clearance.
      2. Certification that the project is on the STIP.
      3. A cost estimate with each utility listed.
    • LADOTD Project Finance will create a project authorization in FMIS.
    • FHWA Financial Management Team will review project information in FMIS.
    • FHWA Area Engineer will review and recommend approval in FMIS.
    • FHWA Project Delivery Team Leader will sign authorization in FMIS.
  3. Delegated projects will be authorized by the FHWA Financial Management Team Leader (or their approved delegate).

    Authorization Procedures
    • The LADOTD Headquarters Utility Section will send a letter requesting funding to Project Finance and copy FHWA. The letter will contain the following information.
      1. Certification that the project has environmental clearance.
      2. Certification that the project is on the STIP.
      3. A cost estimate with each utility listed.
    • LADOTD Project Finance will create a project authorization in FMIS.
    • FHWA Financial Management Team will review project information and recommend for approval in FMIS.
    • FHWA Financial Management Team Leader will review and approve the authorization in FMIS.
  4. Once all utility agreements have been signed the LADOTD Headquarters Utility Section will send a Utility Release letter to Project Finance and copy FHWA. Authorization of the construction project cannot be approved until the Utility Release letter has been received.
FHWA Louisiana Division
Authorization Procedures for Federal-aid Construction Projects
  1. Oversight responsibility (Full Oversight or Delegated) will be determined in accordance with the most current version of the FHWA/LDOTD Stewardship Agreement.
  2. Full Oversight Projects will be authorized by the FHWA Project Delivery Team Leader (or their approved delegate). Authorization to advertise for receipt of bids
    • LADOTD Project Finance will transmit the PS&E package to FHWA for review including:
      1. Final Plans
      2. Contract Proposal
      3. Construction Estimate
      4. ROW certification (when applicable)
      5. Utility Release (when applicable)
    • FHWA Area Engineer will review the PS&E package for accuracy and required project information and coordinate with Bridge, Safety and ITS as needed.
    • LADOTD Project Finance will create a project authorization in FMIS.
    • FHWA Financial Management Team will review project information in FMIS.
    • FHWA Area Engineer will recommend for approval in FMIS.
    • FHWA Project Delivery Team Leader will sign authorization in FMIS.
  3. Modified Project Agreements (MPA)
    • LADOTD Project Finance will create a MPA in FMIS.
    • FHWA Financial Management Team will review project information in FMIS.
    • FHWA Area Engineer will review the MPA and recommend for approval in FMIS.
    • FHWA Project Delivery Team Leader will sign MPA in FMIS.
  4. Delegated projects will be authorized by the FHWA Financial Management Team Leader (or their approved delegate).

    Authorization to advertise for receipt of bids and MPA.
    • LADOTD Project Finance will create a project authorization or MPA in FMIS.
    • FHWA Financial Management Team will review project information and recommend for approval in FMIS.
    • FHWA Financial Management Team Leader will sign the Authorization or MPA in FMIS.
FHWA Louisiana Division
Fiscal Management Information System (FMIS) Procedures For Authorization of Federal-aid Projects

All Federal-aid Project Authorization and Project Modifications will originate within Project Finance at the Louisiana Department of Transportation and Development (LADOTD).

Project Finance will gather the required project information from the program offices within the LADOTD. Upon receipt of all required information, Project Finance will enter the new information into the Fiscal Management Information System (FMIS). This will create a new Authorization for new projects or a Modification for an existing project. Once the new Auth/Mod is created in FMIS, Project Finance will certify available funds by electronically signing the project in FMIS. Someone other than the initial signer will then review the project data and electronically sign the recommend approval and/or Auth/Mod request.

FMIS will then allow the FHWA Financial Management Team to review pending project Auth/Mods. The FHWA Financial Management Team will review the pending project for funds available and required project information. The reviewer will then electronically sign the project in FMIS as Project Information Reviewed.

For Full Oversight projects the FHWA Program Area responsible for the project will review the pending document. Upon approval of the project information the reviewer will electronically sign the project in FMIS as Approval/Recommended.

Final authorization for Full Oversight projects will be made by the Project Delivery Team Leader by electronically signing the project in FMIS as Authorization/Modification.

For delegated projects the FHWA Financial Management Team will electronically sign as the Approval/Recommended and the Authorization/Modification in FMIS.

Reference:

23 C.F.R. 630.112
FMIS User Manual

Appendix D

Louisiana Project Action Responsibility On Federal-aid Projects

APPROVAL ACTIONAGENCY RESPONSIBLE
Full FHWA Oversight ProjectsNHS ProjectsNon-NHS Projects
PROGRAMMING
Verify project in STIPFHWALADOTDLADOTD
Verify eligibility for proposed funding categoryFHWALADOTDLADOTD
FINANCIAL MANAGEMENT
Obligate fundsFHWAFHWAFHWA
Project Authorization and Federal-aid Project AgreementFHWAFHWAFHWA
Modified Project AgreementsFHWAFHWAFHWA
Approve Final VouchersFHWAFHWAFHWA
ENVIRONMENT
Programmatic Categorical ExclusionLADOTDLADOTDLADOTD
Categorical ExclusionFHWAFHWAFHWA
Environmental AssessmentFHWAFHWAFHWA
Finding of No Significant ImpactFHWAFHWAFHWA
Environmental Impact StatementFHWAFHWAFHWA
Record of DecisionFHWAFHWAFHWA
Section 4(f) EvaluationFHWAFHWAFHWA
Section 106 ComplianceFHWAFHWAFHWA
DESIGN
Design standards, policies and standard specifications, for applications to geometric and structural designFHWAFHWALADOTD
Consultant design contracts – Scope and Fee PackageFHWALADOTDLADOTD
Supplemental Agreements to design contractsFHWALADOTDLADOTD
Extra Work OrdersLADOTDLADOTDLADOTD
Single source selection (Non-competitive negotiation)FHWAFHWAFHWA
Design exceptionsFHWALADOTDLADOTD
Value engineeringFHWALADOTDLADOTD
PS&E review and approval / project authorizationFHWALADOTDLADOTD
Traffic control plansFHWALADOTD LADOTD
Interstate highway new, revised, or temporary accessFHWAFHWANA
BRIDGE
HBP/HBRRP Eligibility DeterminationsFHWALADOTDLADOTD
Major Bridge Project Feasibility ReportsFHWALADOTDLADOTD
TS & LFHWALADOTDLADOTD
PS & EFHWALADOTDLADOTD
Design Exceptions (Bridge Width, structural capacity, and vertical clearance)FHWALADOTDLADOTD
Non-competitive negotiation for engineering and design related services.FHWAFHWAFHWA
Bridge exempt determination from Coast Guard permit requirementsFHWAFHWAFHWA
Coast Guard Permit Obtained (when required)LADOTDLADOTDLADOTD
Value Engineering Study (NHS >$25M, NHS>$20M for bridge projects).FHWALADOTDLADOTD
PS&E, ADVERTISING and AWARD
Approve plans, specifications and estimatesFHWALADOTDLADOTD
Authorize advance construction and conversionsFHWAFHWAFHWA
Authorize utility or railroad force account workLADOTDLADOTDLADOTD
Approve utility and railroad agreementsLADOTDLADOTDLADOTD
Approve use of consultants by utility companiesLADOTDLADOTDLADOTD
Authorize advertising for receipt of bids.FHWAFHWAFHWA
Approve hiring of consultant for Construction Engineering and Inspection (CEI)FHWALADOTDLADOTD
Approve consultant agreementsFHWALADOTDLADOTD
AddendaFHWALADOTDLADOTD
Approve advertising period of <3 weeksFHWAFHWAFHWA
Concur in award of contractsFHWALADOTDLADOTD
Concur in rejection of bidsFHWALADOTDLADOTD
RIGHT-OF-WAY
AppraisalsLADOTDLADOTDLADOTD
AcquisitionsLADOTDLADOTDLADOTD
RelocationsLADOTDLADOTDLADOTD
ROW Authorizations and AgreementsFHWALADOTDLADOTD
ROW CertificationFHWAFHWAFHWA
Functional Replacement (Federal Funds in ROW)FHWAFHWAFHWA
Air Rights – InterstateFHWAFHWAFHWA
Airspace Leases/Joint Use AgreementsFHWAFHWAFHWA
Disposal of Excess ROWFHWAFHWAFHWA
Federal Land TransferFHWAFHWAFHWA
Early Acquisition, Hardship, Protective BuyingFHWAFHWAFHWA
Administrative, Legal, and Court AwardsLADOTDLADOTDLADOTD
Access Control – Disposal and ChangesFHWAFHWAFHWA
Local Public Agency Projects (Right-of-way)FHWAFHWAFHWA
    
CONSTRUCTION and CONTRACT ADMINISTRATION
Approve change orders (EDSM III.1.1.1)FHWALADOTDLADOTD
Approve time extensionsFHWALADOTDLADOTD
Accept material certificationsFHWALADOTDLADOTD
Concur in settlement of claimsFHWALADOTDLADOTD
Concur in termination of contractsFHWALADOTDLADOTD
Final Acceptance/InspectionFHWALADOTDLADOTD
Construction inspectionsFHWALADOTDLADOTD
Determination of cost effective methodsFHWAFHWAFHWA
Emergency Relief FHWALADOTDLADOTD
Buy America WaiversFHWAFHWAFHWA
Statement of Materials and Labor used by contractors (Form FHWA-47). (NHS > $1M)FHWALADOTDNA
Bid Price Data (Form FHWA-45) (NHS >$500K)FHWALADOTDNA
MAJOR PROJECTS
Financial Plan ApprovalFHWANANA
Project Management Plan ApprovalFHWANANA
CIVIL RIGHTS
All approval actions required by Federal laws and regulations. See section IV.O Civil Rights.FHWAFHWAFHWA
TRAFFIC OPERATIONS – Studies and Analysis
Traffic Signal StudyLADOTDLADOTDLADOTD
Capacity, Traffic and Geometric StudyLADOTDLADOTDLADOTD
Lighting StudyLADOTDLADOTDLADOTD
Pedestrian and Bicycle Facility StudyLADOTDLADOTDLADOTD
Crash and Countermeasure AnalysisLADOTDLADOTDLADOTD
Signing StudyLADOTDLADOTDLADOTD
Pavement Marking StudyLADOTDLADOTDLADOTD
Speed StudyLADOTDLADOTDLADOTD
Interstate System Access Revision StudyFHWAFHWAFHWA
Access Control StudyLADOTDLADOTDLADOTD
Highway ⋏ Rail Grade Crossing StudyLADOTDLADOTDLADOTD
Parking Facility StudyLADOTDLADOTDLADOTD
EMERGENCY RELIEF
ActivityGenerated ByAgency Responsible For Approval
Letter of intent to seek ER funds.LADOTDFHWA with Letter of Acknowledgement
Damage Inspection ReportsLADOTD/FHWAFHWA
Request for Environmental approval for permanent repairs.LADOTDFHWA
INTELLIGENT TRANSPORTATION SYSTEMS (ITS)
Project ActivitiesAgency Responsible
Approval ActionReference Document 
Regional Architecture Conformity Determination23 CFR 940.11FHWA and LADOTD
Systems Engineering Analysis Determination 23 CFR 940.11FHWA and LADOTD
ITS Standards Determination23 CFR 940.11FHWA and LADOTD
PS&E Approval23 CFR 635.104 & 635.204FHWA
Project Authorization23 CFR 635.112FHWA
Contract Administration See Project and Program Responsibilities Chart in the Construction and Contract Administration section for Full Oversight projects.

Note:
For more details on each approval action see the Program Area Stewardship plans in section IV.

Appendix E

Louisiana Program Action Responsibility On Federal-aid Programs

PLANNING
PROGRAM ACTIVITIESAGENCY RESPONSIBLE
Approval ActionRef. SourceReviewApproveRemarks
20-YR Statewide Transportation Plan23 CFR 450.214FHWALADOTDFHWA reviews and comments on LRTP but no official approval action is taken.
Statewide Transportation Improvement Prog. (STIP)23 CFR 450.216FHWAFHWA/FTA4 year period; update required every 2 years.
State Planning & Research (SPR) Work Program23 CFR 420.11FHWAFHWALADOTD annually develops work program.
Highway Performance Monitoring System (HPMS) Annual Data Submittal from State and Field Verification Review and Report23 U.S.C. 307 (h)FHWANoneFHWA HQ required Field Verification review to be conducted by the Division Offices. Based on this review, the Division Office recommends the acceptance of the HPMS data for funding apportionment and allocation purposes.
Certification of Public Road Mileage23 CFR 460.3FHWANoneDue by June 1st of each year.
Heavy Vehicle Use Tax Annual Certification by State & Triennial Division Office Review23 CFR 669.21FHWANoneState Department of Revenue required to certify that HVUT is being collected. FHWA HQ recommends a review be completed every 3 years.
Highway Statistics: 500 Series Reports23 CFR 420.105FHWANoneLADOTD is required to submit several Highway Statistics forms annually.
Traffic volume Monthly Automated Traffic Recorder Data23 CFR 1.5FHWANoneLADOTD submits required ATR data reports directly to FHWA HQ.
Annual Truck Weight Characteristics Data23 CFR 1.5FHWANoneLADOTD annually submits required data directly to FHWA HQ.
Metropolitan 20-Year Long Range Transportation Plan (LRTP)23 CFR 450.322FHWA & LADOTDMPOFHWA & LADOTD reviews and comments on Metropolitan LRTPs but no official approval action is taken by FHWA.
Metropolitan Transportation Improvement Program (TIP)23 CFR 450.324FHWA & LADOTDGovernor or DesigneeMinimum 4 year period; updated at least every 2 years. FHWA reviews and comments on TIPs. All TIPs are developed by the MPO and included in the STIP by reference which is approved by FHWA.
Metropolitan Unified Planning Work Program 23 CFR 450.314 FHWA & LADOTD FHWA/LADOTDMPOs annually developed and submitted work program by MPO. FHWA & LADOTD reviews and comments on UPWPs from each MPO.
Vehicle (Truck) Size and Weight Enforcement Certification23 CFR Part 657FHWAFHWAState is responsible for enforcing vehicle size and weight laws. State is required to develop a plan for maintenance of an effective enforcement process. Each State plan is approved by FHWA and will then serve as a basis by which the annual State certification of enforcement will be judged.
BRIDGE PROGRAM
PROGRAMREFERENCEAGENCY RESPONSIBLE
NBIS Compliance Review23 CFR 650 Subpart CFHWA
Annual NBI Submittal23 CFR 650 Subpart CLADOTD
Annual Construction Unit Cost Submittal23 CFR 650 Subpart DLADOTD
Discretionary Bridge Program Submittal23 CFR 650 Subpart GLADOTD
Innovative Bridge Research and Deployment (IBRD) Program Submittals23 USC 503 (b)LADOTD
Scour Critical Bridge Plan of Action (POA)23 CFR 650 Subpart CLADOTD
Semi-Annual scour updatesT 5140.23LADOTD
Bridge Construction InspectionsFAPG G 6042.8FHWA/LADOTD
Buy America Requirements23 CFR 635.410FHWA
Bridge Load Rating and/or Posting, Fractural Critical Bridge Element and Inspection Frequency23 CFR 650 Subpart CLADOTD
Bridge Preventive Maintenance Program
(if HBP funds are proposed and an acceptable systematic process does not exist)
23 USC 144FHWA
Use of Debris from Demolished Bridges and Overpasses for "Beneficial use"P.L. 109-59 Section 1805LADOTD
PAVEMENTS and MATERIALS – Quality Assurance Program
Activity/ItemAll NHS
Exemption Not Applicable
Non-NHS
Exempt
Activity/ItemLADOTD ActionLADOTD ActionFHWA Action
Quality Assurance Program

Materials Test Procedures and Materials Sampling Manual updates.
Maintain
(on going)
Review and Act Upon
(10 Working Days)
LADOTD prepares and approvesNo action
Inspector/Technician Certification and Qualification ProgramDevelop and implementReview and Act Upon when updated (10 Working Days)Required by LADOTDNo action
AASHTO On-Site Assessment of Materials Testing LaboratoryMaintain accreditation, submit inspection report, approve District Laboratory testing facilitiesReview, make recommendations for consideration (as necessary)Required by LADOTDNo action
Louisiana's Standard Specifications for Road and Bridge Construction (Supplemental and Special Provision Issues)Maintain
(on going)
Review and Act Upon
(10 Working Days)
Required by LADOTDNo action
Project Structural DesignsDevelopReview and Act Upon
(10 Working Days)
Required by LADOTDNo action
CIVIL RIGHTS
Programs Plans/ReportsAuthoritiesDue to FHWAFHWA Actions
Program: Title VI, Environmental Justice, Limited English Proficiency & ADA
Title VI Program Plan23 CFR 200.9Annually – Approved on 9/29/2005Review/Approve
Title VI Program Updates w/accomplishments & next yr goals w/time tables23 CFR 200.9Annually (Due July 1st)Review/Approve
Limited English Proficiency ReportCongress and OMBAnnually (Due October 15th). Date subject to change. Based on Federal FY.Review/Approve
Title VI Complaints & Investigative Reports23 CFR 200.9Annually (60 days from the date complaint was received)Review/Concur
Title VI Review Reports23 CFR 200.11Quarterly – As submitted by SHA. Based on federal FY.Review/Concur
ADA/Section 50429 USC, 42 USCForward ADA complaints received to FHWA.Investigate and coordinate with FHWA HQ as needed.
Program: External Contractor Compliance Program
Contractor Compliance Program Plan23 CFR 230, Subpart C, Appendix A, Part IAnnually-(Due October 1st)Review/Approve
Contractor Compliance Program Updates w/accomplishments & next yr goal w/time tables23 CFR 230, Subpart C, Appendix A, Part IAnnually-(Due October 1st)Review/Approve
Annual Contract Compliance Report 1392 w/backup inf.23 CFR 230.121 (a)Annually-(Due September 25)Review/File Submit to HQ.
Compliance Review Schedules23 CFR 230Annually by Oct 1. Based on Federal FY.Review/Concur
Contractor Compliance Review Reports23 CFR 230.409
23 CFR 230.413
Within 15 days of compliance review completion.Review/Concur
Program: Disadvantaged Business Enterprises (DBE) & DBE Supportive Services (DBE/SS) Program
DBE Awards & Commitments Reports49 CFR 26, Appendix BSemi-Annual
Due June 1st (Oct 1 – Mar 31)
Due Dec 1st (Apr 1 – Sept 30)
Review/Approve
Submit to DOT/HQ
DBE Program Goals & Methodology49 CFR 26.41Annually (Due August 1st)Review/Approve
Submit to DOT/HQ
DBE Program Plan49 CFR 26.21 (b)Based on Revisions to PlanReview/Approve
EMERGENCY RELIEF
ActivityGenerated ByAgency Responsible For Approval
Letter of intent to seek ER funds.LADOTDFHWA with Letter of Acknowledgement
Damage Inspection ReportsLADOTD/FHWAFHWA
Request for Environmental approval for permanent repairs.LADOTDFHWA
EMERGENCY/SECURITY ACTIVITY CHART
EMERGENCY/SECURITY ACTIVITIESAGENCY RESPONSIBLE
ActivityReference Document
Data collecting and reportingFHWA Order 5181.1LADOTD
Submitting Alert BulletinsFHWA Order 5181.1FHWA
Maintain emergency contact listFHWA Order 5181.1FHWA/LADOTD
Emergency CommunicationsFHWA Order 1910.2CFHWA
Maintain the FHWA Division COOPFHWA Order 1910.2CFHWA
National Security CoordinationFHWA Order 1910.2CFHWA
Federal Response Plan ParticipationFHWA Order 1910.2CFHWA
LADOTD Emergency PlanEO 12656LADOTD
RESEARCH, DEVELOPMENT AND TECHNOLOGY
PROJECT ACTIVITIESAGENCY RESPONSIBLE
Approval ActionRef. SourceReviewApproveRemarks
State Planning & Research
(SPR) Work Program Part II
23 CFR 422.09FHWAFHWAAnnually developed work program
R&T projects funded with STP funds (not SPR funds)   Included in the SPR work program?? Need separate federal funding authorization.
LTAP23 USC 504(b)(1) and (2)FHWAFHWAAnnually developed work plan. Needs separate federal funding authorization.
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Firas Ibrahim
Office of Program Administration
202-366-1564
E-mail Firas

 
 
Updated: 05/23/2011
 

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