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Stewardship Agreement

Mississippi Department of Transportation And Federal Highway Administration Mississippi Division Federal Aid Highway Program

Stewardship and Oversight Agreement

April 2013

MDOT AND FHWA AGREEMENT

This Stewardship and Oversight Agreement between the FHWA, Mississippi Division and the MDOT lists responsibilities and procedures required to administer the FAHP. Risk-based techniques used to determine the focus of Program Management activities include Stewardship Indicators/Measures and Program Assessments.

The MDOT agrees to comply with the responsibilities and requirements in Title 23 USC, MAP-21, 23 CFR, and related Federal laws, regulations, and policies for successful delegation of Stewardship and Oversight responsibilities.

The FHWA and the MDOT enter into this Stewardship and Oversight Agreement to carry out respective responsibilities with mutual cooperation and collaboration. This agreement does not relieve either party from accountability for compliance with Federal laws and regulations of the FAHP. Signatures on this Stewardship and Oversight Agreement by the FHWA and the MOOT acknowledge delegation of responsibilities for stewardship and oversight under the provisions of MAP-21.

//Signed// //Signed//
____________________________________ ____________________________________
Andrew H.Huges Melinda McGrath
Division Administrator Executive Director
Federal Highway Administration Mississippi Department of Transportation
04/30/13 04/30/13

TABLE OF CONTENTS

BACKGROUND AND INTRODUCTION

The Secretary of Transportation has delegated to the Administrator of the Federal Highway Administration (FHWA) the responsibility for administering the Federal-Aid Highway Program (FAHP) under Title 23, and other associated laws. In addition, FHWA's responsibility for administering the FAHP has been clearly outlined in the following legislation: the Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991; the Transportation Equity Act for the 21st Century(TEA-21) of 1998; the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEALU) of 2005; and the Moving Ahead for Progress in the 21st Century Act (MAP-21) of 2013. These laws allow States to assume the Secretary's responsibilities in the design, construction, award, and inspection of certain Federal-aid projects.

The FHWA and the State Departments of Transportation (SDOTs), including other highway program funds recipients, have jointly administered the FAHP for many years. These parties have been tasked with carrying out the FAHP efficiently and effectively to help accomplish national goals as well as the mutual Federal-State and/or local goals to maintain a national highway network, improve its operation and safety, and further national defense and security while protecting and improving the environment. Stewardship efforts include oversight and approval actions, as well as many day-to-day actions that are routinely performed to ensure that the FAHP is administered in regulatory compliance and in ways that enhance the value of the program funds authorized by Congress. The Stewardship/Oversight Agreement formalizes these assumed responsibilities and agreements to address how the FAHP will be administered in the State.

Initially, when Stewardship/Oversight Agreements were first introduced and developed several years ago in response to ISTEA provisions, the documents that were produced principally addressed how the State DOT and FHWA Division Office would handle the assumed authorities for certain project actions. Since that time, and with the passage of SAFETEA-LU, the overall program has evolved requiring a more comprehensive Agreement that covers project delivery, and financial controls, of the FAHP. Most recently, the passage of MAP-21 established a new direction for the Transportation Industry. The consolidation of programs, along with the focus on national goals and performance management, has shifted the FHWA's Stewardship and Oversight priorities to the national system (enhanced NHS), national issues, and outcomes. The FAHP will now have a stronger data-driven element and more formal application of risk management principles. States will assume more project level decision making. FHWA activities will be risk based and not be set strictly by dollar thresholds or historic review cycles. Therefore, most FHWA Stewardship and Oversight activity, as reflected in this agreement, will be program oriented, with reviews of project activity in the context of national program goals and emphasis areas.

This Agreement supersedes previous Stewardship/Oversight Agreements between the Mississippi Department of Transportation (MDOT) and the FHWA Mississippi Division. The Agreement will be updated as deemed necessary by MDOT or FHWA.

PURPOSE OF STEWARDSHIP/OVERSIGHT AGREEMENT

This Stewardship/Oversight Agreement is an agreement between the FHWA Mississippi Division Office and the MDOT that formalizes the roles and responsibilities in administering the FAHP in Mississippi. Since the FHWA is ultimately responsible for all aspects of the Federal-aid programs, the provisions of this Agreement do not preclude FHWA's access to and review of a Federal-aid project or program at any time and do not replace the provisions of Title 23, USC. The Agreement does not modify the FHWA's non-Title 23 program oversight and project approval responsibilities as required under the Clean Air Act; the National Environmental Policy Act of 1969 (NEPA) and other related environmental laws and statutes; the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970; and the Civil Rights Act of 1964 and related statutes, unless expressly permitted by MAP-21 sections 1312 and 1313.

This Agreement documents respective responsibilities to ensure effective stewardship and oversight of the FAHP by both FHWA and MDOT. These responsibilities are comprised of the FHWA's and MDOT's daily FAHP stewardship, including the oversight and assistance provided at the program and project levels to ensure Federal program requirements are met while proactively seeking opportunities to add value through:

  • Promoting new initiatives and concepts
  • Continually assessing the program through routine involvement in program and project level activities including project inspections
  • Conducting routine program and project approval actions
  • Participating on joint task forces, joint committees, and joint quality improvement teams
  • Assisting transportation stakeholders by answering questions related to program and project issues and transportation needs within the State.

The responsibilities incorporate a variety of stewardship and oversight techniques/methodologies. For purposes of this Agreement, these roles and responsibilities are further defined as either (1) Program Management or (2) Project Oversight. These methodologies are further described within this Agreement.

PROGRAM MANAGEMENT ROLES AND RESPONSIBILITIES

Program management roles and responsibilities consist of many specific activities performed by the FHWA and MDOT. These activities include review/approval of various control documents, specific reoccurring program roles/responsibilities, and other activities as included in an annual stewardship and plan agreed to by FHWA and MDOT.

Control Documents The control documents include standards, policies, and specifications that are acceptable to the FHWA and the MDOT in the implementation of the FAHP. In assuming program/project-level responsibilities under Title 23, USC and MAP-21, the MDOT agrees to comply with the FHWA approved control documents in accordance with 23 CFR and related Federal regulations and policies. Any changes to these documents require FHWA approval. The control documents for each FAHP Area are included in Appendix A.

Reoccurring Program Roles and Responsibilities Specific reoccurring program roles and responsibilities are documented within this agreement to address the management of each FAHP area. The respective roles and responsibilities for each of the following program areas are included in Appendix A:

  • Financial Management
  • Consultant Selection and Management
  • Planning
  • Environment
  • Right-of-Way (ROW)
  • Design
  • Construction
  • Traffic Operations
  • Research
  • Highway Safety
  • Bridge (including NBIS)
  • Civil Rights
  • Local Public Agency (LPA)

Annual Stewardship and Oversight Plan In addition to the Control Documents and Specific Reoccurring Program area roles and responsibilities, additional program management activities will be developed jointly by FHWA and MDOT on an annual basis during the first quarter of each calendar year beginning in 2014. These activities will be formerly documented in an Annual Stewardship and Oversight Plan. The plan will be risk-based and developed with the following four major inputs:

  1. National program priorities
  2. State program priorities
  3. National project priorities
  4. State project priorities

The Plan will include prioritized oversight and stewardship activities for the federal fiscal year agreed to by the MDOT and the FHWA. The FHWA will initiate and lead the development of this annual plan. The FHWA and MDOT will jointly and collaboratively evaluate performance indicators/measures and conduct annual program risk assessments to establish focus areas and risk response strategies to be included in the plan. These annual assessments can range from simple updates of the previous year's assessments to full blown reassessments as deemed appropriate by FHWA and MDOT to adequately determine the performance of the FAHP. The FHWA and the MDOT, jointly, will conduct the program risk assessments utilizing the concepts in the FHWA Risk Management Framework. The program risk assessments will be conducted annually to identify program strengths/weaknesses, opportunities/threats, and appropriate risk response strategies. The assessments will also be initiated and led by FHWA in the first quarter of the calendar year. The response strategies will be incorporated into the Annual Stewardship and Oversight Plan. The final plan will include a list of action items, responsible parties, and due dates. The risk response strategies may include items such as additional program assessments, program reviews, project inspections, etc.

Program Reviews included in the annual plan conducted by the FHWA and MDOT will help manage the FAHP through analysis of program components and processes. Individuals or teams from the FHWA and/or the MDOT and/or other stakeholder groups or organizations may conduct program reviews. The reviews are conducted to

  • Ensure compliance with Federal requirements
  • Identify opportunities for greater efficiencies and improvements to the program
  • Identify best practices
  • Identify areas that need attention and make recommendations for improvement

These reviews may be referred to as program improvement reviews, process reviews, program/product evaluations, or continuous process improvement initiatives. Program reviews are often triggered by risk assessments, performance indicators/measures, or project level concerns that suggest a need for improvement. Performance indicators/measures may also be developed as part of program reviews to help highlight and quantify successes and problem areas.

PROJECT OVERSIGHT ROLES AND RESPONSIBILITIES

The FHWA monitors the FAHP and maintains review and/or approval authority of certain non-delegated project activities. The FHWA and the MDOT are responsible for ensuring financial integrity and compliance with applicable laws and regulations. The FHWA is accountable for the FAHP and ensuring that it is delivered in an efficient and effective manner.

The MDOT and FHWA will meet annually beginning in 2014, during the first quarter of the calendar year, to determine projects in which FHWA will retain oversight. For these projects, FHWA will retain certain review and approval authorities in the context of national program goals and emphasis areas. The selection of FHWA oversight projects will be risk based, considering factors such as the following:

  • Complex utility relocations and ROW
  • Past performance on similar projects
  • Amount of Traffic affected
  • Impact on freight
  • Complex traffic control
  • Time to construct
  • Cost of project
  • Innovative contracting methods
  • New or innovative construction methods
  • Unique engineering features
  • Funding source
  • Geographical location

In addition to the projects selected for oversight utilizing the above factors, projects identified as major projects (greater than $500 million) will be designated as FHWA Oversight projects and will be administered in accordance with the latest Major Project requirements, including an approved Project Management Plan. Project Management Plans will be project specific, documenting the roles and responsibilities of both agencies. This includes procedures and processes to effectively manage the scope, costs, schedule, quality, and other stewardship and oversight activities necessary to meet Federal requirements.

Title 23, USC and 23 CFR requirements apply to all Federal aid projects. The MDOT has been delegated responsibilities, as provided under Federal Law, to monitor, review, and/or approve certain activities. The MDOT, in conformance with Title 23 USC, accepts responsibilities for delegated duties in this Agreement. The MDOT is responsible for administering the projects in a manner that ensures efficient and effective use of Federal Aid funds and compliance with federal laws. The MDOT minimal approval and oversight responsibilities, on all delegated elements of projects include the following:

  • The MDOT complies with Title 23, USC and certain non-Title 23, USC Federal-aid program requirements, such as metropolitan and statewide planning, environment, procurement of engineering and design related service contracts, Title VI of the Civil Rights Act, participation by disadvantaged business enterprises (DBE), prevailing wage rates, and acquisition of right-of-way.
  • The MDOT assures that approval for right-of-way; utility; environmental; railroad; design; Plans, Specifications, and Estimates (PS & E; related activities; design exceptions; concurrence in award; and construction related activities are performed in accordance with State policies, practices, and standards and in accordance with all requirements of Title 23, USC.

The MDOT provides the necessary review and approval to assure compliance with Federal requirements for delegated projects that are developed and administered within the MDOT LPA Program. The MDOT is responsible for determining that sub-recipients of Federal funds have adequate staffing, project delivery systems, and sufficient accounting control. The MDOT is ultimately accountable to the FHWA for ensuring compliance with the FAHP requirements on locally administered projects. The MDOT will administer the LPA Program in accordance with the FHWA approved MDOT Project Development Manual for Local Public Agencies. The MDOT and FHWA roles and responsibilities for the administration of FAHP projects are included in Appendix A.

STEWARDSHIP/OVERSIGHT INDICATORS

Stewardship/Oversight indicators are performance measures to help assess the health of the FAHP on an ongoing basis, enabling the FHWA and the MDOT to monitor program performance and proactively implement corrective actions when needed. The indicators/measures will also serve as a tool in conducting annual risk assessments and may trigger program reviews or program management techniques such as project inspections and/or project document reviews. The indicators/measures will be updated monthly, quarterly, or annually depending on the indicator/measure. The MDOT agrees to develop a quarterly performance measure report with data collection beginning on October 1, 2013. The first quarterly report will be completed by January 15, 2014 depicting data collected during the first quarter of the 2014 Federal fiscal year. The indicators/measures may change as they are developed and used. Changes will be incorporated as needed. Both FHWA and MDOT agree that MAP-21 has new emphasis on Performance Management and many opportunities remain in this area. Therefore, both parties agree to continue pursuing opportunities to strengthen the development and use of appropriate performance measures. A detailed list of performance indicators/measures is included in Appendix A for each Program Area.

APPENDIX A: MISSISSIPPI PROGRAM TABLES

FINANCIAL MANAGEMENT PROGRAM

FINANCIAL MANAGEMENT PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Ensure eligibility for proposed funding category
FHWA FHWA/MDOT MDOT FHWA/MDOT
Obligate funds /Approve Project Authorizations, Modifications & Vouchers project agreements [23CFR 630 Subpart A]
FHWA FHWA FHWA FHWA
Approve current billing
FHWA FHWA FHWA FHWA
Review and Accept Financial Plan and Annual Updates for Major Projects over $500 million [23 U.S.C. 106(h)]
FHWA N/A FHWA N/A
Review Cost Estimates for Major Projects over $500 million [23 U.S.C. 106(h)]
FHWA N/A FHWA N/A
Develop Financial Plan for Federal Projects between $100 million to $500 million [23 U.S.C. 106(i)]
MDOT MDOT MDOT MDOT

 

FINANCIAL MANAGEMENT PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Transfer of Funds between federal agencies and between programs as requested by State
23 USC 104(c), 119(f)   126 As needed Programming Prepare and submit to FHWA Finance Team Review, Approve & Submit to FHWA HQ  
Appropriations, Allotments, Obligations
31 USC 1341(a)(1)(A) & (B);31 USC 1517(a); 23 USC 188(b) As needed Programming Monitor and provide information to FHWA Finance Team Review, Comment, and forward all funding notices MDOT/FHWA will monitor to ensure that all funding is used efficiently and that all Obligation Authority (OA) is utilized by the end of year.
Audit Coordination FHWA Financial Statement Audit MDOT External Audit Reviews MDOT Internal Audit Reviews Single Audit OMB A-133
FMFIA, OMB A- 123, 127, GAAP, CFO Act of 1990; DOT Order 8000 1C, OMB A-87, 123, GAAP As needed Audit Assure corrective actions taken to resolve findings Finance Team Monitor activities to ensure implementation  
FIRE Program
FHWA Order 4560.1B Ongoing Various Offices Perform activities to ensure compliance Finance Team Monitor activities to ensure compliance  
Inactive Projects
23 CFR 630.106 Monthly Programming Monitor and provide information to FHWA Finance Team Review and Comment  
Fed-aid Billing Reimbursement of Eligible Expenditures
23 CFR 140 and 635.122 Biweekly or as needed Financial Management Prepare and submit to FHWA Finance Team Review and Approve  
Billing Reviews
23 CFR 140 and 635.122 Quarterly Various Offices Provide documentation to FHWA Finance Team Perform Review and Resolve Findings with MDOT  
Improper Payments Review
Improper Payments Information Act of 2002, PL No: 107-300 Yearly Various Offices Provide data to FHWA Finance Team Perform Review and Resolve Findings with MDOT  
Innovative Financing
23 CFR 122; 23 USC 181-189; SIB Guidance 9/97; NHS Act Section 308; 23 USC 323; TEA-21 Section 1302 As needed Financial Management/Programming/ Budget Prepare requests and submit to FHWA Finance Team Review and Approve  
Toll Credit and Maintenance of Effort (MOE) Calculation
Toll 23 USC 129(A); Yearly Financial Management/Budget Calculate eligible amount and submit to FHWA Finance Team Review and Approve  
Financial Management Control Documents as listed below
Various As needed Various Offices Prepare documents and revisions, and submit to FHWA Finance Team Review and Approve  


FINANCIAL MANAGEMENT CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
Indirect Cost Rate
49 CFR Part 18; 2 CFR Part 225 (OMB A-87) Audit/ Financial Management Finance Team FHWA Approves Annually
Cost Allocation Plan
49 CFR Part 18; 2 CFR Part 225 (OMB A-87) Audit/ Financial Management Finance Team FHWA Approves Annually


FINANCIAL MANAGEMENT STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1. Inactive Obligation: Rate of inactive projects (based on dollars) as defined by FHWA Supplemental Internal Procedures dated, March 29, 2013 Quarterly less than 2%
2. Project Close-out: % Construction projects closed out in FMIS within 180 days of last FMIS expenditure date as follows:
  • Total %
  • MDOT %
  • LPA %
  • State-Aid %
Quarterly Collect/monitor FY14 data, then establish a goal for FY15
3. MDOT Earned Unbilled Balance: Balance of MDOT's expenses paid, eligible for Federal-aid highway funded reimbursement, that have not been reimbursed or requested for reimbursement by MDOT. Quarterly Collect/monitor FY14 data, then establish a goal for FY15
4. Advanced Construction: Advanced Construction balance (excluding H.E.L.P.) divided by the average annual apportionment. Quarterly Collect/monitor FY14 data, then establish a goal for FY15
5. Local Program Projects: Total Federal dollars obligated to Local Agencies for construction phase during the fiscal year divided by the total number of Federal dollars obligated on construction projects during the fiscal year.
  • LPA Collectively: Total : - % of Federal funds
  • LPA City: Total : - % of Federal funds
  • State-Aid: Total : - % of Federal funds
Quarterly Collect/monitor FY14 data, then establish a goal for FY15

 

CONSULTANT SELECTION AND MANAGEMENT PROGRAM

CONSULTANT SELECTION AND MANAGEMENT PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Consultant Selection MDOT MDOT MDOT MDOT
Approve hiring of consultant to serve in a management role [23 CFR 172.9] FHWA FHWA FHWA FHWA
Approve master and project specific (Non-Major Projects) consultant agreements [23 CFR 172.9] MDOT MDOT MDOT MDOT
Approve master agreement work assignments < $500k ( < $250k for LPA projects) MDOT MDOT MDOT MDOT
Approve master agreement work assignments > $500k ( >$250k for LPA projects) FHWA FHWA FHWA FHWA
Approve project specific consultant agreements, revisions, and work assignments on Major Projects [23 CFR 172.9] FHWA N/A FHWA N/A
Approve the use of consultant provided work as Flexible Match (approval granted with FMIS authorization) FHWA FHWA FHWA FHWA

 

CONSULTANT SELECTION AND MANAGEMENT PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Monitor the use of consultants, including contract time and costs. 23 CFR 172 As needed Consultant Services Produce a monthly report depicting data on active consultant contracts and those under development Field Ops Team Review and Comment  
Consultant Selection and Management Control Documents as listed below 23 CFR 172 As needed Consultant Services Prepare documents and revisions, and submit to FHWA Field Ops Team Review and Approve  

 

CONSULTANT SELECTION AND MANAGEMENT CONTROL DOCUMENTS
(State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
MDOT Consultant Selection and Contract Administration SOPs 23 CFR 172.5 & 172.9 Consultant Services Field Ops Team FHWA approves MDOT's procedures. MDOT approves LPA procedures.

 

CONSULTANT SELECTION AND MANAGEMENT STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1. Progress payment for consultants: % Consultant invoices paid within 20, 30, and 40 days Quarterly Collect/monitor FY14 data, then establish a goal for FY15
2. Contract Completion Dates: % active consultant contracts in the FY where termination date has been extended. Quarterly Collect/monitor FY14 data, then establish a goal for FY15

 

PLANNING PROGRAM

PLANNING PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Ensure project is in Statewide Transportation Improvement Program (STIP)/ Transportation Improvement Program (TIP) FHWA MDOT FHWA MDOT

 

STATEWIDE PLANNING PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Statewide Planning and Research (SPR) (Part 1) Work Program
MAP-21 §52005; 23 USC 505 Annually by June 30 Planning Prepare and submit to FHWA Planner Review and Approve  
State Participation Process for Non-metropolitan Local Officials
23 CFR 450.210(b) As needed, not to exceed 5 years Planning Prepare and submit to FHWA Planner Review and Approve  
State Public Involvement Process
23 CFR 450.210(a) As needed Planning Prepare and submit to FHWA Planner Review and Approve  
State Self-certification
23 CFR 450.218 As needed, not to exceed 4 years Programming/Planning Prepare and submit to FHWA Planner Review and Approve Submitted with proposed STIP/amendments. FHWA/FTA joint finding
Statewide Transportation Improvement Program (STIP)
23 CFR 450.216 As needed, not to exceed 4 years Programming Prepare and submit to FHWA Planner Review and Approve Joint FHWA and FTA approval
STIP Amendments & Modifications
23 CFR 450.218 As needed Programming Prepare and submit to FHWA Planner Review and Approve  
Statewide Long Range Transportation Plan
MAP-21 §1203, 23 USC 15023, CFR 450.214 Every 5 years Planning Prepare and submit to FHWA Planner Review and Comment  
Statewide Long Range Transportation Plan Amendments
23 CFR 450.214 As needed Planning Prepare and submit to FHWA Planner Review and Comment  
Planning Program Control Documents as listed below
Various As needed Various Offices Prepare and submit to FHWA Planner Review and Approve  

 

METROPOLITAN STATEWIDE PLANNING PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Annual Listing of Obligated Projects
23 CFR 450.332 Annually, no later than 90 days after Sept. 30 Planning Prepare and submit to FHWA Planner Review and comment Developed by MPOs
Certification in Transportation Management Areas (TMAs)
23 CFR 450.334(b) Every 4 years Planning Participate in review Planner Review and Approve Joint FHWA and FTA certification
Congestion Management Process in TMAs
23 CFR 450.320 As needed Planning Prepare and submit to FHWA Planner Review and Approve Developed by MPOs
Metropolitan Planning Area Boundaries
23 CFR 450.312 As needed Planning Prepare and submit to FHWA Planner Review and Approve Require agreement between Governor and the MPO
Metropolitan Transportation Plan (MTP) in Attainment Areas
23 CFR 450.322 Every 5 years Planning Prepare and submit to FHWA Planner Review and comment Developed by MPOs
MTP in Non-attainment and Maintenance Areas
23 CFR 450.322 Every 4 years Planning Prepare and submit to FHWA Planner Review and comment Developed by MPOs
MTP Amendments
23 CFR 450.322 As needed Planning Prepare and submit to FHWA Planner Review and comment Developed by MPOs
Metropolitan Transportation Planning Organizations (MPO) Designation and Re-designation
23 CFR 450.310 As needed Planning Prepare and submit to FHWA Planner Review and comment Require agreement between Governor and local governments
MPO Self-certification (Non- TMAs)
23 CFR 450.334(a) At least every 4 years Planning Prepare and submit to FHWA Planner Review and comment Submitted with of TIP as part of the STIP
Participation Plans
23 CFR 450.316 As needed Planning Prepare and submit to FHWA Planner Review and comment Developed by MPOs
Transportation Improvement Program (TIP)
23 CF 450.324; 23 CFR 450.328 At least every 4 years Programming Prepare and submit to FHWA Planner Review and Approve as part of STIP Developed by MPOs
TIP Amendments and Modifications
23 CFR 450.326; 23 CFR 450.328 As needed or revised by MPOs Programming Prepare and submit to FHWA Planner Review and Approve as part of STIP Developed by MPOs
Unified Planning Work Programs
23 CFR 450.308 Every 2 years, by Oct 1 Planning Prepare and submit to FHWA Planner Review and Approve Developed by MPOs; Joint FHWA and FTA approval.
Unified Planning Work Programs Amendments & Modifications
23 CFR 450.306 As needed or revised by MPOs Planning Prepare and submit to FHWA Planner Review and Approve Developed by MPOs
Planning Funds Formula
23 CFR 420.109 As needed Planning Prepare and submit to FHWA Planner Review and Approve Developed by MDOT

 

AIR QUALITY PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Congestion Mitigation and Air Quality Improvement Program (CMAQ) Funds Report
04/28/99 FHWA HQ CMAQ memo Annually by Feb 1 Planning & Programming Prepare and submit to FHWA Planner Review and Approve FHWA Submits Via Website
Conformity Determination for MTP in Non-attainment and Maintenance Areas
23 CFR 450.322; 40 CFR 93 At least every 4 years & as needed for amendments Planning Prepare and submit to FHWA Planner Review and Make Determination Submitted with MTP updates.
Joint FHWA and FTA determination, in consultation with the Environmental Protection Agency (EPA)
Conformity Determination for TIP in Non-attainment and Maintenance Areas
23 CFR 450.328: 40 CFR 93 At least every 4 years & as needed for TIP amendments Planning Prepare and submit to FHWA Planner Review and Make Determination Submitted with TIP
Joint FHWA and FTA determination; In consultation with EPA
PM2.5 and Mobile Source Air Toxics
Memos 02/03/2006 03/29/2006, 71 FR 12468, 23 CFR 771.129 As needed Planning/ Environment Prepare and submit to FHWA Planner Review and Approve In consultation with EPA

 

FREIGHT PLANNING PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
National Freight Strategic Plan MAP-21 §1115-1118, 1201-1203, 1401, 1510-1511, 32801-32802; 23 USC 127, 133- 135, 148-150, 167 Plan developed within 3 years of MAP-21, updated every 5 years thereafter Planning & Programming Prepare and submit to FHWA Planner Review and Approve  
Vehicle Size & Weight enforcement certification 23 CFR 657.13 Annually by Jan 1 Office of Enforcement Prepare and submit to FHWA Planner Review and Approve FHWA Submits Via Website
Vehicle Size & Weight enforcement plan 23 CFR 657.11 Annually by Oct 1 Office of Enforcement Prepare and submit to FHWA Planner Review and Approve FHWA Submits Via Website

 

HIGHWAY INFORMATION PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Functional classification of highways/streets
23 CFR 105(b) As needed Planning Prepare and submit to FHWA Planner Review and Approve  
Highway Performance Monitoring System (HPMS) Data Submission and Review
FHWA HPMS Field Manual & CFR 420.105(b) Annually, Submit by June 15; Review by Nov. 1 Planning Prepare and submit to FHWA by June 15 Planner Perform Review and Submit to FHW HQ by Dec.15  
Interstate additions & revisions
23 CFR 470.111, 115(a) As requested by State Planning Prepare and submit to FHWA Planner Review and submit to FHWA HQ Approved by HQ - Office Director
National Highway System (NHS) revisions
23 CFR 470.113, 115(a) As requested by State Planning Prepare and submit to FHWA Planner Review and submit to FHWA HQ Approved by HQ - Office Director
Public Road Mileage Certification
23 CFR 460.3 Annually by June 1 Planning Prepare and submit to FHWA Planner Review and submit to FHWA HQ Governor or designee issues certification
Urban area boundaries
23 CFR 470.105(a) As needed Planning Prepare and submit to FHWA Planner Review and Approve  
FHWA Series of Reports
23 USC 420.105(a) Biannually in April & June Planning Prepare and submit to FHWA Planner Review and submit to FHWA HQ MDOT submits via website
Monthly Fuel Reports
23 USC 420.105(a) Due 60 days after each reporting month Planning Prepare and submit via website Planner Review and comments MDOT submits via website
Heavy Vehicle User Tax Certification
23 CFR 669 Annual by January 1 Planning Prepare and submit to FHWA Planner Review and submit to FHWA HQ Governor or designee issues certification
Heavy Vehicle User Tax Compliance Review
23 CFR 669 Every 3 Years Planning Prepare and submit to FHWA Planner Perform Review and submit to HQ Concurrent with HVUT Certification

 

PLANNING CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
FHWA/FTA 2005 STIP/TIP MOA
  Planning Planner  
Transportation Conformity State Implementation Plan for The Ozone Non-Attainment Area of DeSoto County
Section 176(c) of the Clean Air Act Planning Planner  
Letter of Agreement for coordination with the Memphis MPO
  Planning Planner Joint letter signed by the FHWA Mississippi and Tennessee Divisions

 

PLANNING STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1.% of PE, ROW, and Construction projects in current year STIP advanced to construction (authorized in FMIS) during the fiscal year broken out as follows:
  • Overall % for each phase
  • % for each phase for MDOT Administered Projects
  • % for each phase for State Aid Administered Projects
  • % for each phase for LPA Administered Projects
  • Projects within MPO
  •  Projects outside MPO
Quarterly Collect/monitor FY14 data, then establish a goal for FY15
2.Number of STIP Amendments during Fiscal Year% of non-construction phases projects in current year STIP advanced (phase authorized in FMIS) Quarterly Collect/monitor FY14 data, then establish a goal for FY15
3. National Highway System Pavement Condition (Pavement Smoothness) broken out as follows:
  • Overall Condition
  • Condition of State Maintained National Highway System
  • Condition of Locally Maintained National Highway System
Annually Collect/monitor FY14 data, then establish a goal for FY15 or as otherwise required for MAP-21

 

ENVIRONMENTAL PROGRAM

ENVIRONMENTAL PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Verify Certification of Public Hearing  [23 CFR 771.111(h)(2)(vi)]
FHWA FHWA FHWA FHWA
Approve Environmental Mitigation Measures [23 CFR 771.105(d)]
FHWA FHWA FHWA FHWA
Approve Project Public Involvement and Interagency Coordination Plan[23 CFR 771.111]
FHWA FHWA FHWA FHWA
Approve Programmatic Categorical Exclusion (per MDOT/FHWA Memorandum of Agreement)
MDOT MDOT MDOT MDOT
Determine Environmental Document Classification (non-programmatic CE, EA & EIS)
FHWA FHWA FHWA FHWA
Approve Non-Programmatic Categorical Exclusion
FHWA FHWA FHWA FHWA
Approve Draft EA / Draft EIS (DEIS) for Public Availability [23 CFR 771.123]
FHWA FHWA FHWA FHWA
Approve EAs and EA Re-evaluation [23CFR 771.123 & .129]
FHWA FHWA FHWA FHWA
Issue of Finding of No Significant Impact (FONSI) or elevate to EIS [23 CFR 771.121, TA 6640.8A]
FHWA FHWA FHWA FHWA
Approve of Notice of Intent (NOI) of EIS for publication in the Federal Register [23 CFR771.123(a), TA 6640.8A]
FHWA FHWA FHWA FHWA
Approve of EIS Coordination Plan
FHWA FHWA FHWA FHWA
Perform Legal Sufficiency Review and Approve Final Environmental Impact Statement (FEIS) [23 CFR 771.125]
FHWA FHWA FHWA FHWA
Issue Record of Decision (ROD) [23 CFR 771.127]
FHWA FHWA FHWA FHWA
Approve Supplemental Environmental Impact Statement (SEIS) [23 CFR 771.130]
FHWA FHWA FHWA FHWA
Approve EIS Re-evaluation [23 CFR 771.129]
FHWA FHWA FHWA FHWA
Approve Section 4(f) Programmatic Agreements  [23 CFR 771.135]
FHWA FHWA FHWA FHWA
Approve Section 4(f) De Minimis Determinations [49 USC 303]
FHWA FHWA FHWA FHWA
Approve Section 4(f) Documents  [23 CFR 771.135]
FHWA FHWA FHWA FHWA
Approve Section 106 Determinations
FHWA FHWA FHWA FHWA
Approve Section 106 Memorandums of Agreement
FHWA FHWA FHWA FHWA

 

ENVIRONMENTAL PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Planning and Environmental Linkage Studies
23 CFR450.212; 23 CFR 450.318; 23 USC 168 and 138(d) As needed Planning/ Environment Prepare and submit to FHWA Project Development Team Review and Comment
Environmental Program Control Documents as listed below
Various As needed Environment Prepare documents and revisions, and submit to FHWA Project Development Team Review and Approve

 

ENVIRONMENTAL PROGRAM CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
4(f) Programmatic De Minimis Procedures
23 CFR 771; 23 CFR 774; 23 USC 103(c) and 138 Environment Project Development Team  
Noise Abatement Policy
23 CFR 772.7(b) Environment Project Development Team  
Public involvement/ Public Hearing Program Procedures
23 CFR 771.111(h)(1) Environment Project Development Team  
Environmental Manual
  Environment Project Development Team Manual is being developed in 2013
Environmental Review Process SOPs
23 USC 139 Environment Project Development Team  
Mississippi Environmental Streamlining Agreement
  Environment Project Development Team Agreement is being developed in 2013
Programmatic CE Agreement
MDOT/FHWA MOA  Environment Project Development Team  

 

ENVIRONMENTAL PROGRAM STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1. Completion time for Environmental Documents: % Environmental Impact Statements (EIS/ROD) completed within 36 months as follows:
  • MDOT Administered Projects
  • State Aid Administered Projects
  • LPA Administered Projects
Annually Collect/monitor FY14 data, then establish a goal for FY15
2. Completion time for Environmental Documents: % Environmental Assessments (EA/FONSI) completed within 18 months as follows:
  • MDOT Administered Projects
  • State Aid Administered Projects
  • LPA Administered Projects
Annually Collect/monitor FY14 data, then establish a goal for FY15

 

RIGHT-OF-WAY PROGRAM

RIGHT-OF-WAY PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Authorize Right-of-Way activities - Acquisitions, Appraisals, Relocations, and Property Management [23 CFR 710; 23 CFR 645; 49 CFR 24 ]
FHWA FHWA FHWA FHWA
Approve Right-of-Way certificate as a condition of PS & E approval [23 CFR 635.309(b)(c)]
FHWA MDOT FHWA MDOT
Approve Early Acquisition, Hardship and Protective Buying [23 CFR 710.501, 23 CFR 710.503]
FHWA FHWA FHWA FHWA
Approve air space agreements [23 CFR 710.405]
FHWA FHWA MDOT MDOT
Approve non-highway use and occupancy, leases/joint use agreements [23 CFR 710.407]
FHWA FHWA MDOT MDOT
Approve disposal of excess right-of-way, including disposals of access control and less than market value disposals [23 CFR 710.409]
FHWA FHWA FHWA FHWA
Approve requests for credits toward the non-federal share of construction costs for early acquisitions, donations or other contributions applied to a project [23 CFR 710.501]
FHWA FHWA FHWA FHWA
Approve Federal Land Transfers [23 CFR 710, Subpart F]
FHWA FHWA FHWA FHWA
Approve functional replacement of property [23 CFR 710.509]
FHWA FHWA FHWA FHWA
Approve Federal participation in Junkyard Control Acquisition Projects [23 CFR 751]
FHWA FHWA MDOT MDOT
Approve of Outdoor Advertising Sign Control and Removal Projects [23 CFR 750]
FHWA FHWA MDOT MDOT
Approve Relocation Assistance Waivers [49 CFR 24.204(b)]
FHWA FHWA FHWA FHWA
Approve of ROW Relinquishments [23 CFR 620(b), 23 CFR 710.401, 23 CFR 710.403]
FHWA FHWA FHWA FHWA
Determine to Withhold Payment for ROW costs [23 CFR 710.203(c), 23 CFR 1.36]
FHWA FHWA FHWA FHWA
Approve Utility Relocation and Adjustment Reimbursement [23 CFR 645,Subpart A]
FHWA FHWA MDOT MDOT

 

RIGHT-OF-WAY PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Uniform Relocation Assistance and Real Property Acquisition Report - [OMB Form 2125-0030]
49 CFR 24.9(c) and Appendix B Annually, by Nov. 15 ROW Prepare and submit to FHWA ROW Specialist Review and submit to FHWA HQ  
Right-of-Way Program Control Documents as listed below
Various As needed Various Offices Prepare documents and revisions, and submit to FHWA ROW Specialist Review and Approve  

 

RIGHT-OF-WAY CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
MDOT Right-of-Way Manual
23 CFR 710.201 ROW ROW Specialist  
Local Public Agency (LPA) ROW Procedures
23 CFR 710.401 ROW ROW Specialist  
MDOT Permit Manual
  Maintenance ROW Specialist  

MDOT SOPs for Outdoor Advertising

23 CFR 750.304 & 750.705

Maintenance

ROW Specialist

 
MDOT SOPs for Junkyard Control and Acquisition

23 CFR 751

Maintenance

ROW Specialist

 

Utility Accommodation Policy

23 CFR 645.215

Maintenance

ROW Specialist

 

Alternate Procedures for Utility Relocations or Adjustments

23 CFR 645.119

ROW

ROW Specialist

 


RIGHT-OF-WAY STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1. % of projects with ROW acquired by the schedule date ("Done" Date versus Due Date) Annually Collect/monitor FY14 data, then establish a goal for FY15
2. % of projects with final ROW cost not exceeding the estimate (Total ROW cost at Federal authorization time) by >15% upon ROW closeout Annually Collect/monitor FY14 data, then establish a goal for FY15
3. % of ROW parcels acquired through commendations Quarterly Collect/monitor FY14 data, then establish a goal for FY15
4. % of projects advanced to construction authorization in FMIS with a Conditional ROW Certificate % of projects with ROW acquired by the schedule date Quarterly Collect/monitor FY14 data, then establish a goal for FY15


DESIGN PROGRAM

DESIGN PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Authorize Design Projects [23CFR 630 Subpart A]
FHWA FHWA FHWA FHWA
Approve Design Exceptions [23 CFR 625.3(f)]
FHWA MDOT (FHWA retains approval of all Interstate design Exceptions) FHWA MDOT
Approve Interstate Access Requests [23 USC 111 and FHWA Interstate Access Policy - 74 Federal Register 20679]
FHWA FHWA N/A N/A
Coordinate airport highway clearance and respective public interest finding (if required) [23 CFR 620.104]
FHWA MDOT MDOT MDOT
Approve Project Management Plan for Federal Major Projects (over $500 million) [23 US C 106(h)]
FHWA N/A FHWA N/A
Approve innovative and Public-Private Partnership (PPP) projects in accordance with SEP-14 and SEP-15 (except those Design-Build projects that conform with 23 CFR 636)
FHWA FHWA FHWA FHWA
Approve preliminary plans for unusual structures [23 USC 109(a)]
FHWA FHWA FHWA FHWA
Bridge Preliminary Plan Review (TS & L, structure type, & foundation review)
FHWA FHWA FHWA FHWA
Approval of System Engineering Analysis (ITS projects) [CFR 940.11]
FHWA MDOT FHWA MDOT
Approval Transportation Management (traffic control) Plans for Significant Projects [23 CFR 630.1012]
FHWA MDOT FHWA MDOT
Approve Systems Engineering Analysis for ITS Projects
FHWA FHWA FHWA FHWA
Provide Value Engineering Analysis [23 CFR 627]
MDOT MDOT MDOT MDOT
Approve retaining right-of-way encroachments [23 CFR 1.23 (b) & (c)]
FHWA FHWA FHWA MDOT
Approve use of force account agreements [23 CFR 635.104 & 204]
FHWA FHWA FHWA FHWA
Approve use of publicly owned equipment [23 CFR 635.106]
FHWA FHWA FHWA FHWA
Approve the use of proprietary products [23 CFR 635.411]
FHWA FHWA FHWA FHWA
Concur in use of publicly furnished materials [23 CFR 635.407]
FHWA FHWA FHWA FHWA
Approve Project Special Provisions and Drawings [23 CFR 625.3]
FHWA MDOT FHWA MDOT
Approve PS & E [23 CFR 630 Subpart B]
FHWA MDOT FHWA MDOT
Emergency Relief Program Project site visits and preparation of detailed damage inspection report
FHWA FHWA FHWA FHWA


DESIGN PROGRAM ROLES AND RESPONSIBILITIES
TOPIC
Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Year-end Value Engineering Accomplishment Report
23 CFR 627; FHWA Order 1311.1A Annually Design Provide information to FHWA Field Ops Team Prepare report, and submit to FHWA HQ  
Pavement Condition Surveys
23 U.S.C. 116 Every two years Research Prepare and submit to FHWA Field Ops Team Review and comment  
Pavement Management System and Updates/Revisions
23 CFR 500.106 As needed Research Prepare and submit to FHWA Field Ops Team Review and comment  
Defense Access Road Projects
23 CFR 660.515 As needed Construction Coordinate with FHWA and Local Agencies Field Ops Team Coordinate with MDOT and Local Agencies  
Design Program Control Documents as listed below
Various As needed Various Offices Prepare documents and revisions, and submit to FHWA Field Ops Team Review and Approve  


DESIGN PROGRAM CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
MDOT Roadway Design Manual 23 CFR 625.3 Design Field Ops Team  
MDOT Standard Design Drawings 23 CFR 625.3 Design Field Ops Team  
MDOT Value Engineering Policy 23 CFR 627 Design Field Ops Team  
Pavement Design Policy 23 CFR 626 Design Field Ops Team  
Design related policy/procedure memorandums utilized on Federal aid projects/programs   Design Field Ops Team  


DESIGN PROGRAM STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal

1. % of projects advertised for bids that had two or more bid addendums issued (measured after project letting)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

2. % of projects with final PE costs < 10% of low bid amount (measured after project letting)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

3. % of construction projects with supplemental agreements or change orders attributed to design errors or omission (measured after final estimate is paid)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15



CONSTRUCTION PROGRAM

CONSTRUCTION PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Authorize Construction Projects [23 CFR 630 Subpart A] FHWA FHWA FHWA FHWA
Authorize advance construction and conversions [23 CFR 630 Subpart G] FHWA FHWA FHWA FHWA
Authorize utility or railroad force account work [23 CFR 645.113   646.216] MDOT MDOT MDOT MDOT
Approve utility and railroad agreements [23 CFR 645.113  646.216] MDOT MDOT MDOT MDOT
Approve use of consultants by utility companies [23 CFR 645.109(b)] MDOT MDOT MDOT MDOT
Approve exceptions to maximum railroad protective insurance limits [23 CFR 646.111] MDOT MDOT MDOT MDOT
Exempt bridge from Coast Guard Permit requirements [23 CFR 650.805] FHWA FHWA FHWA FHWA
Authorize advertising for bids [23 CFR 635.112   309] FHWA FHWA FHWA FHWA
Approve cost-effectiveness determinations for construction work performed by force account or by contract awarded by other than competitive bidding [23 CFR 635.104  .204] FHWA FHWA FHWA FHWA
Approve emergency determinations for contracts awarded by other than competitive bidding [23 CFR 635.104  .204] FHWA FHWA FHWA FHWA
Approve construction engineering by local agency [23 CFR 635.105] FHWA MDOT FHWA MDOT
Approve advertising period less than three weeks [23 CFR 635.112] FHWA FHWA FHWA FHWA
Approve addenda during advertising period [23 CFR 635.112] FHWA MDOT FHWA MDOT
Concur in award of contract [23 CFR 635.114] FHWA MDOT FHWA MDOT
Concur in rejection of all bids [23 CFR 635.114] FHWA MDOT FHWA MDOT
Approve changes and extra work [23 CFR 635.120] FHWA MDOT FHWA MDOT
Approve contract time extensions [23 CFR 635.121] FHWA MDOT FHWA MDOT
Concur in use of mandatory borrow/disposal sites [23 CFR 635.407(b) and (g)] FHWA FHWA FHWA FHWA
Concur in the use of public agency furnished materials [23 CFR 635.407(a)] FHWA FHWA FHWA FHWA
Approve the use of proprietary materials/products [23 CFR 635.4119(c)] FHWA FHWA FHWA FHWA
Accept materials certification [23 CFR 637.207] FHWA MDOT FHWA MDOT
Approve the use of warranty provisions [23 CFR 35.413] FHWA MDOT FHWA MDOT
Concur in settlement of contract claims [23 CFR 635.124] FHWA MDOT FHWA MDOT
Concur in termination of construction contracts [23 CFR 635.125] FHWA MDOT FHWA MDOT
Issue Buy America waiver [23 CFR 635.410] FHWA FHWA FHWA FHWA
Assure adequate project construction supervision and inspections [23 CFR 635.105] MDOT MDOT MDOT MDOT
Conduct final inspection/Issue final acceptance of completed work [23 USC 114(a)] FHWA MDOT FHWA MDOT
Emergency Relief Program Project site visits and preparation of detailed damage inspection report FHWA FHWA FHWA FHWA


CONSTRUCTION PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Liquidated Damages Rates Updates 23 CFR 635.127 Every 2 years Construction Contract Administration Prepare and submit to FHWA Field Ops Team Review and Approve  
Annual Independent Assurance Report ) 23 CFR 637.207 (a)(2)(iv Annually by March 1 Materials Prepare and submit to FHWA Field Ops Team Review and comment  
Construction Program Control Documents as listed below Various As needed Various Offices Prepare documents and revisions, and submit to FHWA Field Ops Team Review and Approve  


CONSTRUCTION PROGRAM CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks

MDOT Standard Specifications for Roadway Construction

23 CFR 626

Construction

Field Ops Team

Approved as needed

MDOT Construction Manual

 

Construction

Field Ops Team

 
Quality Control/Quality Acceptance Program and Revisions

23 CFR 637.207(a)

Materials/ Construction

Field Ops Team

 

Labor Compliance Policy

23 CFR 635.118, Davis-Bacon Act

Contract Administration

Field Ops Team

 

Construction related policy/procedure memorandums utilized on Federal aid projects/programs

 

Construction

Field Ops Team

Approved as needed


CONSTRUCTION PROGRAM STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal

1. Construction Costs: % of State administered construction projects completed < 105% of low bid amount (determined at Final Estimate stage)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

2. Construction Time: % of State administered construction projects completed within approved original contract time (determined at Final Estimate stage)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

3. CEI Costs: % of State administered construction projects completed with CEI costs < 10% of final contract amount (determined at Final Estimate stage)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

4. Construction Estimate: % of State administered construction projects with awarded bid amount within 10% of the estimate

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

5. Number of Bidders: % of State administered construction projects awarded with two or more bidders

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15


TRAFFIC OPERATIONS PROGRAM

TRAFFIC OPERATIONS PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Systems Engineering Analysis for ITS Projects FHWA FHWA FHWA FHWA


TRAFFIC OPERATIONS PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
SHRP2 National Incident Management Responder Training Data  

Quarterly

Traffic Provide information to FHWA as requested ITS Engineer Review and comment  
Intelligent Transportation System (ITS) Architecture Development and Maintenance 23 CFR 940.9 As needed Traffic Provide information to FHWA as requested ITS Engineer Review and comment  
Real-Time System Management Information Program Plan 23 CFR 511 As needed Traffic Develop Plan and submit to FHWA ITS Engineer Review and approve Plan is to be implemented by 11/8/2014
Data Assurance Plan for Real-Time System Management Information 23 CFR 511 As needed Traffic Develop Plan and submit to FHWA ITS Engineer Review and approve  
Traffic Operations Control Documents as listed below Various As needed Traffic Prepare documents and revisions, and submit to FHWA ITS Engineer Review and approve  


TRAFFIC OPERAATIONS CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
MDOT ITS Design Manual   Traffic ITS Engineer  


TRAFFIC OPERATIONS STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal

1. Average TMC Managed incident clearance time on the National Highway System

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

2. Number of TMC Managed incidents that last over 90 minutes on the National Highway System

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15



RESEARCH PROGRAM

RESEARCH PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
N / A (project activities included in other programs as appropriate)


RESEARCH PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
MDOT Research Manual 23 CFR 420.209 As needed Research Prepare and submit to FHWA Planner Review and Approve Manual documents MDOT's RD & T Management Process
SPR (Part 2) Work Program MAP-21 §52005; 23 USC 505 Annually Research Prepare and submit to FHWA in September Planner

Review and Approve by October 1

 

SPR (Part 2) Work Program Amendments and Modifications MAP-21 §52005; 23 USC 505 As needed Research Prepare and submit to FHWA Planner Review and Approve

 

SPR (Part 2) Performance and Expenditure Reports 23 CFR 420.117 Annually Research Prepare and submit to FHWA Planner Review and Comment

 

Local Technical Assistance Program (LTAP) Centers Work Program FHWA LTAP Field Manual Annually by March 31 Planning Prepare and submit to FHWA Civil Rights Specialist Review, comment & Submit to FHWA HQ for Approval FHWA HQ approves
LTAP Performance and Expenditure Reports FHWA LTAP Field Manual Annually Planning Prepare and submit to FHWA via LTAP website Civil Rights Specialist NA FHWA HQ accepts/ approves  
Highways For Life Program SAFETEA-LU Section 1502 As needed Research Prepare applications and submit to FHWA Field Ops Team Review, comment & Submit to FHWA HQ for Approval FHWA HQ approves
Future Strategic Highway Research Program (SHRP2) MAP-21 §§ 52003, 52005, 23 USC 503, 23 USC 505 As needed Research Provide information to FHWA as requested Planner Review and Approve  
Highway Research and Development Program MAP-21 §§ 52001-52003, 23 USC 502- 503 As needed Research Provide information to FHWA as requested Planner Review and Approve  
Research Program Control Documents as listed below Various As needed Research Prepare documents and revisions, and submit to FHWA Planner Review and Approve  

 

RESEARCH CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
MDOT Research Manual
23 CFR 420.209
Research
Planner
Manual documents MDOT's RD & T Management Process


RESEARCH STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1. % of research projects from approved SPR work program performed by institutions of higher learning
Annually
Collect/monitor FY14 data, then establish a goal for FY15
2. % of research projects from approved SPR work program resulting in a deliverable
Annually
Collect/monitor FY14 data, then establish a goal for FY15
3. % of research projects from approved SPR work program completed within original contract time. (computed upon submittal of deliverable)
Annually
Collect/monitor FY14 data, then establish a goal for FY15


HIGHWAY SAFETY PROGRAM

HIGHWAY SAFETY PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
N/A (project activities included in other programs as appropriate)


HIGHWAY SAFETY PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Strategic Highway Safety Plan (SHSP) Updates
MAP-21 §1112; 23 USC 130 and 148(d)
As required
Traffic
Prepare and submit to FHWA
Safety Engineer
Review, and comment
Updates coordinated with multiple agencies.
Highway Safety Improvement Program Reporting
MAP-21 §1112; 23 USC 130 and 148(h)
Annually by August 31
Traffic
Prepare and submit to FHWA
Safety Engineer
Review, Approve & Submit to FHWA HQ
 
Railroad-Highway Crossings Annual Report
MAP-21 §1519; 23 USC 130(g)
Annually by August 31
Traffic
Prepare and submit to FHWA
Safety Engineer
Review, Approve & Submit to FHWA HQ
 
Work Zone Safety and Mobility compliance
23 CFR 630 Subpart J
Process Review conducted every two years
Design/ Construction/ Traffic
Perform review, prepare report and submit to FHWA
Safety Engineer
Participate in Review, Review and Comment on Report
 
Approval of Roadside Hardware for use on Federal Aid projects
FHWA 07/25/1997 Memo re: NCHRP Report 350 and MASH 2009
As needed
Design
Prepare and submit to FHWA
Safety Engineer
Review, Approve & Submit to FHWA HQ for approval
 
402 Highway Safety Plan
23 USC 402
Annually as required by NHTSA
NA
NA
Safety Engineer
Review and provide comments to NHTSA
The MS Department of Public Safety coordinates with the National Highway Traffic Safety Administration (NHTSA) for review and approval
Drug offender driver's license suspension law & enforcement certification
23 USC 159, 23 CFR 192.5
Annually by Jan 1
NA
NA
Safety Engineer
Review, Approve & Submit to FHWA HQ
The MS Department of Public Safety coordinates with Governor's office; no MDOT involvement.
Repeat Offender and Open Container Transfer
23 CFR 1275; 23 USC 164
Annually by October 1
Programming
Coordinate transfer with MS DPS
Safety Engineer/ Financial Manager
Coordinate transfer with NHTSA
 
Safety Program Control Documents as listed below
Various
As needed
Various Offices
Prepare documents and revisions, and submit to FHWA
Safety Engineer
Review and Approve
 


HIGHWAY SAFETY PROGRAM CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
MS SHSP MAP-21 §1112; 23 USC 130 and 148(d)
Traffic
Safety Engineer
Plan coordinated with multiple agencies


HIGHWAY SAFETY PROGRAM STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1. Number of fatalities and serious injuries
Quarterly
Under 525 by 2017
2. Number of fatalities and serious injuries on rural major and minor collectors, and rural local roads
Annually
Decrease 5 year rolling average
3. % of dedicated safety funds authorized in FMIS
Quarterly
100%


BRIDGE PROGRAM

BRIDGE PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Approve preliminary plans for unusual structures [23 USC 109(a)]
FHWA
FHWA
FHWA
FHWA
Bridge Preliminary Plan Review (TS & L, structure type, & foundation review)
FHWA
FHWA
FHWA
FHWA
Additional project activities are included in other programs as appropriate        


BRIDGE PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Bridge Construction, Geotechnical, Hydraulics Review
23 CFR 650
As needed
Bridge
Participate in Review & Provide Information
Bridge Engineer
Perform review, prepare report and submit to FHWA
 
Bridge Management System (BMS)
23 CFR 500.107
As needed
Bridge
Develop/maintain
Bridge Engineer
Monitor
 
Bridge/Structural Design Review
23 CFR 650
As needed
Bridge
Prepare and submit to FHWA
Bridge Engineer
Review & Approve
 
HBP Unit Cost submittal
23 CFR 650 Subpart D
Annually by April 1
Bridge
Prepare and submit to FHWA
Bridge Engineer
Review, comment and submit to FHWA HQ
 
Bridge Inspection Program
23 CFR 650 Subpart C
As needed
Bridge
Conduct Inspections, perform load ratings, submit annual NBI data by April 1
Bridge Engineer
Monitor inspection program and NBI data
 
Annual NBIS Review- MDOT bridges
23 CFR 650 Subpart C
Annually
Bridge
Participate in Review & Provide Information
Bridge Engineer
Perform review, prepare report and submit results to FHWA HQ
 
Bridge Program Control Documents as listed below
Various
As needed
Bridge
Prepare documents and revisions, and submit to FHWA
Bridge Engineer
Review and Approve
 


BRIDGE PROGRAM CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks

MDOT Bridge Design Manual

 
Bridge 
Bridge Engineer
 
MDOT Bridge Inspection Manual  
Bridge
Bridge Engineer
 
MDOT Hydraulic Manual  
Bridge 
Bridge Engineer
 
Bridge related policy/procedure memorandums utilized on Federal aid projects/programs  
Bridge
Bridge Engineer
 


BRIDGE PROGRAM STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1. Deficient bridge deck area on National Highway System
Quarterly
< 10%
2. Number of structural deficient bridges on National Highway System
Quarterly
Collect/monitor FY14 data, then establish a goal for FY15
3. Number of structural deficient bridges off National Highway System
Quarterly
Collect/monitor FY14 data, then establish a goal for FY15
4. Replacement costs for structurally deficient highway bridges constructed with Federal funds on the National Highway System (NHS) and off the NHS
  • Mississippi (overall)
  • MDOT replacement projects
  • State Aid replacement projects
Annually
Collect/monitor FY14 data, then establish a goal for FY15


CIVIL RIGHTS PROGRAM

CIVIL RIGHTS PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
Set Disadvantaged Business Enterprise (DBE) Project Goal
MDOT
MDOT
MDOT
MDOT
Accept DBE Plans and/or Good Faith Efforts
FHWA & MDOT (jointly)
MDOT
FHWA & MDOT (jointly)
MDOT
Approve Equal Employment Opportunity (EEO) Contract Compliance Review
FHWA
FHWA
FHWA
FHWA
Approve Project Goal for On-the-Job (OJT) training hours
MDOT
MDOT
MDOT
MDOT


CIVIL RIGHTS PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
Uniform Report of DBE Commitments/Awards and Payments
49 CFR 26, Attachment 2
Semi- annually
Civil Rights
Prepare and submit to FHWA
Civil Rights Specialist
Review & Submit to FHWA HQ
 
Annual Contractor Employment Report PR-1392
23 CFR 230.121 (a)(3)
Annually
Civil Rights
Prepare and submit to FHWA
Civil Rights Specialist
Review, comment, and submit to FHWA HQ
 
State internal EEO affirmative action plan (Title VII) accomplishments, goals, employment data, & revisions
23 CFR 230.311
Annually
Civil Rights Specialist
Prepare and submit to FHWA
Civil Rights Specialist
Review and Approve
 
EEO Contractor Compliance Plan accomplishments and goals (move above)
23 CFR 230, Subpart C, Appendix A, Part I, III
Annually
Civil Rights
Prepare and submit to FHWA
Civil Rights Specialist
Review and Approve
 
On-the-Job-Training (OJT) goals & accomplishments
23 CFR 230.111(b)
Annually
Civil Rights
Prepare and submit to FHWA
Civil Rights Specialist
Review and Approve
 
Report on supportive services (OJT & DBE)
23 CFR 230.113(g), 230.121(e), 230.204(g)(6)
As requested by FHWA
Civil Rights
Prepare and submit to FHWA
Civil Rights Specialist
Review and Comment
 
State Employment Practices Report (EEO-4)
23 CFR 230.311(a)(2)
Every two years
Civil Rights
Prepare and submit to FHWA
Civil Rights Specialist
Review, comment, and submit to FHWA HQ
 
Supportive services funds requests (OJT and DBE)
23 CFR 230.113 & 230.204
As requested by FHWA
Civil Rights
Prepare and submit to FHWA
Civil Rights Specialist
Review and Approve
 
Title VI Plan accomplishments and next year's goals
23 CFR 200.9(b)(10),
Annually
Civil Rights
Prepare and submit to FHWA
Civil Rights Specialist
Review, Comment & submit to FHWA HQ
 
ADA complaint reports and investigations
28 CFR 35.190
As requested by FHWA/ USDOJ
Civil Rights
Assist FHWA in resolving issues
Civil Rights Specialist / Field Ops Team
Perform review and submit to FHWA HQ and/or USDOJ
 
Historically Black College & University / Minority Institutions of Higher Learning / Tribal Colleges and Universities Report
EO 12876
Annually
Various MDOT Personnel as appropriate
Provide information to FHWA as requested
Civil Rights Specialist
Prepare report and submit to FHWA HQ
 
Civil Rights Program Control Documents as listed below
Various
As needed
Various Offices
Prepare documents and revisions, and submit to FHWA
Civil Rights Specialist
Review and Approve
 


CIVIL RIGHTS CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks

DBE Program Plan

49 CFR 26.21(b)(2)

Civil Rights

Civil Rights Specialist

FHWA reviews, approves & submits to FHWA HQ (as needed)

Internal EEO/Affirmative Action Plan

23 CFR 230.311

Civil Rights

Civil Rights Specialist

FHWA annually reviews, approves & submits via FHWA website (updated every 5 years)

EEO Contractor Compliance Plan

23 CFR 230, Subpart C, Appendix A, Part I, III

Civil Rights

Civil Rights Specialist

Prepare and submit to FHWA

Title VI Compliance Program

23 CFR 200.9

Civil Rights

Civil Rights Specialist

FHWA reviews and approves

Overall DBE Goal

49 CFR 26.45(f)(1)

Civil Rights

Civil Rights Specialist

FHWA reviews, comments & submits to FHWA HQ for legal sufficiency review every 3 years

Americans with Disabilities Act (ADA) /Sec.
504 Program Plan

49 CFR 27.11(c), EO
12250

Civil Rights

Civil Rights Specialist

FHWA reviews


CIVIL RIGHTS STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal

1. % DBE utilization

Quarterly

9.6% (FY13), FY14 Goal will be adjusted per 3 year cycle

LOCAL PUBLIC AGENCY (LPA) PROGRAM

LPA PROJECT ROLES AND RESPONSIBILITIES
WORK ACTIVITY
AGENCY RESPONSIBLE FOR APPROVAL
PROJECTS ON THE NHS PROJECTS OFF THE NHS
FHWA Oversight Projects State Delegated Projects FHWA Oversight Projects State Delegated Projects
N/A (project activities are included in other programs as appropriate and are completed in accordance with the MDOT LPA Manual)

LPA PROGRAM ROLES AND RESPONSIBILITIES
TOPIC Authority Frequency MDOT FHWA Remarks
Contact Action Contact Action
LPA Program Control Documents as listed below 23 USC 106(g) As needed LPA Division Prepare documents and revisions, and submit to FHWA Field Operations Team Leader Review and Approve  

LPA CONTROL DOCUMENTS (State Manuals, Policies, and Procedures approved by FHWA)
Document Title Authority MDOT Contact FHWA Contact Remarks
MDOT Project Development Manual for Local Public Agencies 23 USC 106(g) LPA Division Field Operations Team Leader  

LPA STEWARDSHIP AND OVERSIGHT PERFORMANCE INDICATORS
Indicator Reporting Frequency Goal
1. Construction Costs: % of LPA administered construction projects completed < 105% of low bid amount (determined at CSD 200 stage)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

2. Construction Time: % of LPA administered construction projects completed within approved contract time(determined at CSD 200 stage)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

3. CEI Costs: % of LPA administered construction projects completed with CEI costs < 15% of final contract amount (determined at CSD 200 stage)

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

4. Construction Estimate: % of LPA administered construction projects with awarded bid amount within 10% of the estimate

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15

5. Number of Bidders: % of LPA administered construction projects awarded with two or more bidders

Quarterly

Collect/monitor FY14 data, then establish a goal for FY15



APPENDIX B: GLOSSARY

Control Document - Applicable laws, regulations, standards, policies, and standard specifications approved for use by FHWA on Federal-aid highway projects.

State Delegated Projects - Projects that do not require FHWA to review and approve actions pertaining to design, plans, specifications, estimates, right-of-way certification statements, contract awards, contract changes, inspections and final acceptance of Federal-aid projects on a project by project basis. SDOTs act on behalf of the Secretary and FHWA on these projects, and should exercise similar judgment.

FHWA Oversight Projects - Projects that require FHWA to review and approve actions pertaining to design, plans, specifications, estimates, right-of-way certification statements, contract awards, contract changes, inspections and final acceptance of Federal-aid projects on a project by project basis.

Locally Administered Projects - For the purpose of the Agreement, a Federal-aid project in which an entity other than a traditional SDOT is a sub-recipient and this entity is administering the particular phase being authorized, i.e., PE, ROW, or Construction. These would include projects where the non-traditional entity will either perform the work itself or enter into a contract for services or construction.

Local Public Agency (LPA) - Any organization, other than a traditional SDOT, with administrative or functional responsibilities which are directly or indirectly affiliated with a governmental body of any tribal nation, State, or local jurisdiction. LPAs would most often include cities or counties. However, a LPA, as defined here, could also include a State entity as well, perhaps even a part of a SDOT. An example could include a Port Authority or Toll Authority that had not traditionally worked with the FAHP.

Major Projects - Projects with an estimated total cost greater than $500M, or projects with a high level of interest by the public, Congress, or the Administration.

Oversight - The act of ensuring that the FAHP is delivered consistent with laws, regulations, and policies.

Program Assessments - This evaluation technique may take many forms including joint risk assessments, and selfassessments. These tools are based on the common concepts of identifying strengths, weaknesses, and opportunities and the identification and sharing of "best" practices to continually improve the program.

Program Reviews - A thorough analysis of key program components and the processes employed by the SDOT in managing the program. The reviews are conducted to: 1) ensure compliance with Federal requirements; 2) identify areas in need of improvement; 3) identify opportunities for greater efficiencies and cost improvement to the program; and/or 4) identify exemplary practices.

Project Inspections - Inspections in which projects are reviewed to ascertain compliance with applicable laws,regulations, agreements, etc., and contain documented findings. They can also be used to document new or innovative practices or technologies.

Risk Management - The systematic identification, assessment, planning, and management of threats and opportunities faced by FHWA projects and programs.

Stewardship - The efficient and effective management of the public funds that have been entrusted to the FHWA.

Stewardship/Oversight Indicators – These indicators track trends that are associated with the health of the FAHP, and compliance with Federal requirements. They generally relate to the actual execution of the program, not the performance of the transportation system itself. The indicators provide insights into stewardship/oversight needs (e.g. design errors review), fiscal processes (e.g. unobligated balance), project quality (e.g. SDOT inspection effort), etc. They can also be mutual service requirements for the Division Office such as "document review time" and "technical support levels." Although these measures support improved system quality they are not the strategic outcome oriented type measures envisioned by a performance-based FAHP.

Contact

Firas Ibrahim
Office of Program Administration
202-366-1564
E-mail Firas

 
 
Updated: 02/28/2014
 

FHWA
United States Department of Transportation - Federal Highway Administration