The entities that have roles and/or responsibilities in the IRR transportation planning process include: the FHWA 's FLH; BIADOT, BIA area offices; OSG; ITGs and sometimes as a part of the coordination process, FHWA 's FADO; FTA; STAs, MPOs, RPOs; TTAP and LTAP Centers. The outline on the following pages identifies each major function of the transportation planning process followed by a matrix listing of activities and the entities' role and/or responsibility. The matrix roles are identified by a bullet "" and responsibilities are identified with an asterisk "*".

Note: A role and/or responsibility identified in the matrix for BIA areas also applies to BIA agencies that have been delegated that authority by their area office.

List of Acronyms used in this Chapter

BIA		Bureau of Indian Affairs
BIADOT		Bureau of Indian Affairs, Division of Transportation
DOI		Department of Interior
DOT		Department of Transportation
FADO		Federal-Aid Division Office (FHWA)
FHWA		Federal Highway Administration
FLH		Federal Lands Highway
FTA		Federal Transit Administration
IRR		Indian Reservation Roads
ITG		Indian Tribal Government
LRT		Long-Range Transportation
LTAP		Local Technical Assistance Program
MPO		Metropolitan Planning Organization
OSG		Office of Self-Governance
P.L. 93-638		Public Law 93-638, Indian Self-Determination and Education Assistance Act, as amended
PMS		Pavement Management System
RPO		Regional Planning Organization
STA		State Transportation Agencies
STIP		Statewide Transportation Improvement Program
TIP		Transportation Improvement Program
TTAP		Tribal Technical Assistance Program
23 U.S.C.		Title 23, United States Code

What are the roles and responsibilities in the IRR Transportation Planning Funding (TPF) process?

IRR TPF PROCESS		ROLES () & RESPONSIBILITIES (*)
ACTIVITIES		FHWA FLH	BIA DOT	BIA Area	OSG	ITG	TTAP LTAP
1	Develop policy and procedures on the use and distribution of IRR-TPF according to 23 U.S.C. and P.L. 93-638, as amended.	*	*			*
2	Recommend approval of IRR-TPF policy and procedures to the Secretaries of Interior and Transportation.	*	*
3	Transfer contract authority for the IRR-TPF to BIADOT at the beginning of each fiscal year.	*
4	Calculate and distribute the IRR-TPF to the 12 BIA area offices according to the relative needs formula.		*
5	Notify ITGs of available IRR-TPF.			*
6	Provides technical assistance upon request to the ITGs in the development of proposals or negotiated agreements for IRR-TPF.			*	*
7	Enter into Self-Governance compacts with the Secretary of Interior to obtain IRR-TPF to conduct transportation					*
8	Enter into Indian Self-Determination contracts with the Secretary of the Interior to obtain IRR-TPF to conduct transportation planning activities, or portions thereof.					*
9	Utilize IRR-TPF to conduct transportation planning activities at the request of ITGs.			*
10	Prepare travel authorization request to obtain IRR-TPF to attend transportation meetings, seminars, and conferences.					*
11	Approve travel authorization for IRR-TPF to attend (transportation) meetings, seminars, and conferences for direct service tribes.			*
12	Reprogram the unobligated IRR-TPF at the end of the fiscal year to construction projects identified by the Indian Tribal Government.		*	*
13	Monitor the obligation of nationwide IRR-TPF throughout the fiscal year.	*	*
14	Maintain records on the use of IRR-TPF for process reviews in accordance with P.L. 93-638 as amended, or Self-Governance and Indian Self-Determination contracts.					*
15	Prepare annual report to BIADOT on the obligation of area-wide IRR-TPF.			*
16	Prepare annual report to FHWA-FLH and make available to the tribes, on the obligation of IRR-TPF nationwide.		*
17	Review transportation planning products of the Area office and tribes under compacts and contracts during IRR process and product reviews.	*	*
18	Provide technical training upon request to Indian Tribal Government on how to develop proposal and negotiate agreements.	*	*	*	*

What are the roles and responsibilities in BIA Atlas Mapping?

BIA ATLAS MAPPING		ROLES () & RESPONSIBILITIES (*)
ACTIVITIES		FHWA FLH	BIA DOT	BIA Area	OSG	ITG	TTAP LTAP
1	Develop policy and guidance for developing and updating BIA atlas maps.		*
2	Budget and allocate the Central Office portion of BIA administrative funds for developing and updating BIA atlas maps.		*
3	Obtain Central Office administrative funds to develop and update the tribes share of BIA atlas maps under Self-Governance and P.L. 93-638 contracts.					*
4	Provide assistance to BIADOT in developing and updating BIA atlas maps.			*
5	Develop and update BIA atlas maps annually.		*
6	Provide assistance to ITGs in developing and updating BIA atlas maps.			*
7	Develop, review accuracy, notify BIADOT of needed changes and update BIA atlas maps under Self-Governance compacts.					*
8	Develop, review accuracy, notify the area office of needed changes and update BIA atlas maps under Indian Self-Determination contracts.					*
9	Review and issue final approval of requested changes to BIA atlas maps.		*			*
10	Maintain a library of current BIA atlas maps nationwide and provide copies to the FLH and area offices.		*
11	Maintain a library of current BIA atlas maps nationwide and provides copies to FADOs, STAs and if applicable, MPOs.	*
12	Maintain a library of current BIA atlas maps area-wide and provide copies to ITGs.			*
13	Maintain a library of current BIA atlas maps for their own jurisdictions, reservations, and lands.					*
14	Utilize the BIA atlas maps as a planning tool throughout the transportation planning process.
15	Upon request of Indian Tribal Government, provide training on how to develop and update BIA atlas maps.

What are the roles and responsibilities for the IRR Inventory?

BIA INVENTORY		ROLES () & RESPONSIBILITIES (*)
ACTIVITIES		FHWA FLH	BIA DOT	BIA Area	OSG	ITG	TTAP LTAP
1	Develop policy and guidance for defining and updating the IRR inventory system.	*	*			*
2	Maintain and update the nationwide IRR inventory database and provides copies to the BIA areas and ITGs upon request.		*
3	Obtain administrative funds to maintain and update ITGs share for IRR Inventory under Self-Governance compacts and Indian Self-Determination contracts.					*
4	Collect information for updating the area-wide IRR Inventory and furnish copies to BIADOT and ITGs.			*
5	Review IRR Inventory update information nationwide for quality assurance.	*	*
6	Submit additional new route or deletions to the IRR Inventory by tribal resolution to the area office.					*
7	Review submitted new routes or deletions to the IRR Inventory for accuracy and transmit to BIADOT.			*		*
8	Approve submitted new routes or deletions and maintain the area-wide IRR Inventory.			*
9	Furnish copies of updated IRR Inventory information to FLH.		*
10	Use IRR Inventory information for Government Performance and Results Act reporting and program accomplishments.	*	*		*
11	Utilize IRR Inventory information as a planning tool throughout the transportation planning process.
12	Upon request of the ITG, provide training on how to perform IRR inventory.		*	*

What are the roles and responsibilities for IRR Safety, Bridge, Pavement, and Congestion Management Systems (where appropriate)?

IRR SAFETY, BRIDGE, PAVEMENT, AND CONGESTION MANAGEMENT SYSTEMS		ROLES () & RESPONSIBILITIES (*)
ACTIVITIES		FHWA FLH	BIA DOT	BIA Area	OSG	ITG	TTAP LTAP
1	Develop policy and procedure for the IRR management systems for roads and bridges on the IRR Inventory.	*	*			*
2	Implement and maintain the nationwide IRR management systems for roads and bridges on the IRR Inventory.		*
3	Implement and maintain an area-wide IRR management system and provide copies to BIADOT and ITGs annually.			*
4	Implement and maintain IRR management systems for tribe 's share of roads & bridges on the IRR Inventory under Self-Governance compacts and Indian Self-Determination contracts.					*
5	Implement and maintain IRR management systems for tribes ' share of roads and bridges on the IRR inventory for direct service tribes.			*
6	Assist BIADOT and ITGs upon request with the implementation and operation of IRR management systems.			*
7	Obtain information for the operation of IRR management systems and furnish copies to BIADOT and the area office.			*		*
8	Upon request of the ITGs, obtain additional information for IRR management systems and provide copies to BIADOT and the ITGs.			*
9	Provide reports generated from the nationwide IRR management systems to FLH, area offices, States, and ITG upon request.		*
10	Provide reports generated from the area-wide IRR management systems to assist ITGs in prioritizing projects.			*
11	Utilize information generated from safety, bridge, and pavement management system reports to assist in prioritizing projects.			*		*
12	Review the implementation of the IRR management systems.	*	*
13	Provide training and technical assistance in the use of IRR management systems upon request.	*	*	*
14	Utilize information generated from the IRR management systems in briefing, reports, and program summaries.	*	*	*	*	*
15	Utilize information generated from the IRR management systems throughout the transportation planning process.	*	*	*		*
16	Upon request of Indian Tribal Government, provide training on how to implement and operate managements systems.			*			*

What are the roles and responsibilities for Coordination among State, Federal, Indian Tribal, and Local Governments?

COORDINATION		ROLES () & RESPONSIBILITIES (*)
ACTIVITIES		DOT			DOI			ITG	STA MPO RPO	LOCAL GOV.	TTAP LTAP
		FTA	FHWA		OSG	BIA DOT	BIA AREA
			FLH	FADO
1	Encourage meetings among the States, MPOs, RPOs, Indian tribal and local governments to discuss transportation needs, development of joint projects, and resolution of problems.
2	Participate on committees or teams to develop or improve transportation planning procedures.
3	Assist ITGs in their planning activities.	*	*			*	*
4	Coordinate their transportation planning activities with other interested parties.						*	*	*
5	Considers the concerns of Indian Tribal Governments in accordance with 23 U.S.C. Section 135.								*
6	Through the STIP process, monitors the inclusion of ITGs in statewide transportation planning.	*		*
7	Provides long and short-range transportation information to interested parties.						*	*	*	*
8	Facilitate resolution of issues between ITGs and States.
9	Advise ITGs of Federal, State, and local transportation funding opportunities.
10	Invite FHWA, FTA, BIA area, State, local governments, MPOs, RPOs, and ITGs to transportation planning meetings.
11	Upon request of the Indian Tribal Government, provide training on coordination.

What are the roles and responsibilities in IRR LRT Planning?

IRR LRT PLANNING		ROLES () & RESPONSIBILITIES (*)
ACTIVITIES		DOT			DOI			ITG	STA MPO RPO	LOCAL GOV.	TTAP LTAP
		FTA	FHWA		OSG	BIA DOT	BIA AREA
			FLH	FADO
1	Cooperatively develop policy on IRR LRT planning.		*			*		*
2	Identify IRR LRT needs for their jurisdiction.						*	*
3	Cooperatively develop the IRR LRT Plan.						*	*
4	Conduct and/or attend meetings and public hearings for the IRR LRT Plan.						*	*
5	Make draft IRR LRT Plans available for public review and comment.						*	*
6	Review draft IRR LRT Plan upon request by initiating entity.	*	*	*		*	*	*	*	*
7	Distribute copies of the approved IRR LRT Plan.						*	*
8	Certify the public involvement process.						*	*
9	Perform tribal IRR LRT planning via P.L. 93-638.
10	Perform tribal IRR LRT planning upon tribal request.						*
11	Approve or accept IRR LRT Plans for their jurisdiction.							*
12	Maintain a library of completed IRR LRT Plans within areas of jurisdiction.		*			*	*	*
13	Provide technical assistance and training upon request for IRR LRT planning.	*	*	*		*	*		*
14	Upon request of Indian Tribal Government, provide training for IRR LRT planning.						*				*

What are the roles and responsibilities for the IRR TIP?

IRR TIP		ROLES () & RESPONSIBILITIES (*)
ACTIVITIES		DOT			DOI			ITG	STA MPO RPO	LOCAL GOV.	TTAP LTAP
		FTA	FHWA		OSG	BIA DOT	BIA AREA
			FLH	FADO
1	Provide ITGs with projected IRR Program funding for the next 5 years.		*			*	*
2	Develop a tribal TIP or priority list.							*
3	Provide a copy of the tribal TIP or priority list to the BIA area/agency office.							*
4	Submit tribal TIP or tribal priority list updates to the area/agency office.							*
5	Conduct and/or participate in public involvement meetings on the tribal and IRR TIPs.						*	*
6	Cooperate in the development of the tribal and IRR TIP.						*	*
7	Incorporate the tribal TIP into the IRR TIP without change.						*
8	Prepare the IRR TIP.						*
9	Review and approve the IRR TIP and any updates.		*			*	*
10	Distribute the approved IRR TIP.		*	*
11	Incorporate approved IRR TIP into the STIP and Metropolitan TIP without change.								*
12	Use the tribal IRR LRT Plan as a guide in developing the tribal TIP or priority list.							*
13	Certify the public involvement process to FLH.						*	*
14	Maintains a library of IRR TIPs and/or tribal TIPs.		*			*	*	*
15	Provide technical assistance upon request.	*	*	*		*	*		*
16	Upon request of ITG provide training on how to develop a TIP.						*				*

What are the roles and responsibilities in statewide, regional, and metropolitan transportation planning relevant to tribal transportation?

STATEWIDE, REGIONAL, AND METROPOLITAN PLANNING		ROLES () & RESPONSIBILITIES (*)
ACTIVITIES		DOT			DOI			ITG	STA MPO RPO	LOCAL GOV.	TTAP LTAP
		FTA	FHWA		OSG	BIA DOT	BIA AREA
			FLH	FADO
1	Review the list of projects proposed in the STIP and RPO/MPO TIPs and notify State, RPO, and MPO of any concerns.						*	*	*	*
2	Considers the concerns of Indian Tribal Governments in statewide, and metropolitan transportation planning (23 U.S.C, Sections 134 and 135).								*
3	Assist Indian Tribal Government participation in statewide, regional, and metropolitan transportation planning.						*		*
4	Provide draft LRT Plans and TIPs for public involvement.								*
5	Encourage meetings among States, RPOs, MPOs, local governments, and ITGs to discuss transportation needs, issues, and the opportunity for development of joint projects.	*	*	*		*	*
6	Invites ITGs to participate in statewide, regional, and metropolitan planning and coordination meetings.								*
7	Participate on committees or teams established by the State, RPOs, MPOs, and local governments on transportation.						*	*		*
8	Distribute copies of the approved transportation plan, STIP, RPO/ MPO TIP to ITGs.								*
9	Incorporate approved IRR TIP into the STIP and Metropolitan TIP without change.								*
10	Advise Indian Tribal Government of Federal, State, and local funding opportunities.	*	*	*		*	*		*	*
11	Conduct and/or participate in public involvement on TIPs and LRT Plans.								*
12	Identify short- and long-term transportation needs of ITG and provide information to the States, RPO, MPO, and local governments.						*	*
13	Provide technical assistance and monitor, as appropriate, the statewide and metropolitan transportation planning process.	*		*

Last updated August 26, 1999