1. The Chairperson with the help of committees, when appropriate, will:

   1. Develop or update a vision statement that will be comprised of strategic business needs and solutions of the Association as they affect all employees;
   2. Coordinate the development and update a statement of direction that will identify specific annual goals and objectives in support of the Association's vision;
   3. Coordinate all the Association's activities to meet defined goals and objectives;
   4. Annually assess progress made, evaluate the effectiveness of the goals and objectives, take necessary actions to correct any deficiencies, and report findings to the Association;
   5. Appoint a convener to develop the agenda and preside at meetings of the general membership;
   6. Serve as the official representative and spokesperson for the views of the Association;
   7. Coordinate with the Association in establishing committees, assuring that committee chairpersons are nominated and elected, and act as an oversight manager of all committees; and
   8. Sign and execute agreements and obligations voted by Association.

2. The Vice Chairperson will:

   1. Keep members informed of issues and activities related to employee concerns;
   2. Advise and assist the Chairperson in the execution of the his/her responsibilities; and,
   3. Execute the functions of the Chairperson in the absence, or upon the resignation, of the Chairperson.

3. The Secretary will:

   1. Be responsible for keeping minutes of all general meetings;
   2. Maintain all official correspondence and documents;
   3. Develop or coordinate reports and correspondence as may be assigned by the Chairperson or Vice Chairperson;
   4. Be responsible for notifying members of all meetings and activities;
   5. Be responsible for circulating minutes, agendas and other pertinent documents;
   6. Maintain a list of members and other non-financial records;
   7. Coordinate with the Treasurer:

   1. Provide any funds collected to the Treasurer and request receipts for the same; and

   2. Serve as second signature if a checking account is deemed necessary by majority vote of members at the general meeting.

4. The Treasurer will:

   1. Receive all funds payable to the Association and issue receipts for such funds;
   2. Satisfy financial obligations as duly authorized by majority vote of membership;
   3. Keep a clear and accurate record of all Association receipts and disbursements;
   4. Maintain a checking account if required to store funds and issue payments and ensure that the second signature on the account is that of the Secretary; and
   5. Present a report on the financial status of the Association quarterly.

1. Association members will nominate and elect officers from among themselves at the general meeting in December. The officers will be nominated and elected by a simple majority vote of members organizations attending the electing meeting. No officer may serve more than one elected position in two consecutive terms in the same elected position. No officer may hold more than one elected position, in a 2-year term.

2. In order to be eligible to participate in the nomination and election of officers, members must have complied with all of the requirements set forth in the Constitution, By-Laws, and Standing Rules- and must be in good standing in the past year for any financial assessments.

1. When an Officer resigns, transfers, or gains employment outside of the DOT, he/she shall provide a written notice of resignation to the chairperson within 2 weeks prior leaving the Association. No position will remain vacant for more than three consecutive months.

2. In the event the Chairperson is the resigning officer, the Vice Chairperson shall assume the Chairperson's responsibilities for the remainder of the term. A new Vice Chairperson shall be nominated and elected by members at the next general meeting.

1. An Association member may recommend that a committee be formed to develop a specific issue of interest. The Association will then consider and vote on establishing the committee provided that an adequate number of members are willing to commit to working on the committee.

2. Any member of the Association may nominate a fellow member to be the Chairperson of a committee. The Association will elect from the available nominations the Chairperson and Vice Chairperson, for the committee, if needed.

3. The committee Chairperson or Vice Chairperson will report the status of the committee effort at general monthly Association meetings.

The FHWA Administrator and Executive Director, or a representative appointed by the Administrator, will serve as the official liaison between the DOT and the Association. The role of the Liaison will be to advise and assist in accomplishing Association objectives.

1. The officers and committee chairpersons shall have the authority to conduct other than general meetings with the results of such meetings reported at monthly meetings.

Votes by a majority of members present at Association meetings shall constitute a quorum authorized to initiate or transact normal business duly presented. All issues regarding significant issues to the Association should be presented as a voting issue for a poll by all the active members.
1. Associate and honorary members do not have a right to vote,

1. With the approval of the Association, local sections for DOT organizations, designed as Chapters, may be formed at locations other than the Washington, DC., Headquarters building. This includes field offices.

2. Each Chapter shall have power to select its own name and develop its own chapter. However, Chapters shall be consistent with the vision, goals and objectives of the Association. All chapter charters and subsequent amendments shall be submitted to the Association for approval.

Chapters and individuals members who violate the provisions of the Constitution and By-Laws, and/or those chapters and/or individuals adjudged guilty of malfeasance, misfeasance and/or nonfeasance by the Executive Committee or the body shall be warned or suspended or expelled from the Association until the next regularly scheduled meeting of the Association. At such meeting, the Executive committee shall present the reasons for its action. The member(s) or Chapters shall then take whatever action deemed appropriate.

These By-Laws may be amended at any regularly scheduled general meeting by two-thirds (2/3) vote of members present or by two-thirds of those polled, provided the proposed amendment was sent to the members at least 30 days before the vote.

1. General monthly meetings will be held the third Thursday of each month and will be open to any Departmental employee. Other meetings may be held as needed and authorized by the Chairperson or Vice Chairperson to discuss special issues identified at monthly meetings.

2. An official meeting can be called by petition of 20 members, provided 15 days notice is provided to members.

These Standing Rules may be amended at any scheduled general meeting provided the proposed amendment receives the majority votes of those present who are eligible to vote.