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Managing and reducing risk in accelerated highway construction projects

Managing Risk in Rapid Renewal Projects (R09)

Challenge

Highway projects come in a variety of sizes and use various financing mechanisms and delivery methods. Work on such projects often involves the potential for schedule delays, budget overruns, and other unexpected problems or “risks” that affect project performance. The risks of underestimating schedule, cost, or disruption can increase delays, negatively affect budgets, require expensive changes, and undermine public confidence. Managing a project by anticipating and planning for these risks can significantly improve its outcome for the transportation agency and the traveling public.

Current traditional risk assessment and mitigation activities used by transportation agencies often lack rigor and formality in project planning, design, and delivery continuum. Failure to adhere to a formal risk analysis process can result in unanticipated problems, delays, and costs. In addition, finding solutions during later phases of a project can be more difficult and costly. The Guidebook for Managing Risk in Rapid Renewal Projects provides practical tools and techniques to optimize innovation, minimize schedule and budget risks, and build better projects.

Solution

Managing Risk in Rapid Renewal Projects (R09) helps managers quantify risks and provides guidance on the level of risk management needed. It presents a formal risk management process that optimizes performance for accelerated reconstruction on projects. R09 offers practical methods to identify, assess, mitigate, allocate, and monitor risk. Also, it fills the gaps that current risk management practices do not address by adding project performance measures, and different project delivery and construction methods

The process described in the R09 Guidebook allows users to factor in project scope, strategy and conditions, structuring, risk identification, risk assessment, risk analysis, risk management planning, and risk management implementation. It also provides objective guidance that can be applied to various types and sizes of rapid renewal projects, as well as other rehabilitation efforts.

Implementation Tools

The R09 Guidebook includes the following implementation tools:

  • Spreadsheets that lead the user through a risk analysis process.
  • Two-day Train the Facilitator training course that includes instruction on the risk management process, and helps participants apply the principles in a case study activity.

Benefits

Guidelines and training materials provide agencies with a greater understanding of potential risks associated with rapid renewal projects, and possible mitigation strategies. Training materials will assist transportation agencies with integrating this planning approach on a broader scale.

This product can be applied to highway projects of varying sizes and types to help managers proactively identify, plan for, assess, and manage their project risks to meet schedule and budget goals.

A better understanding of the potential risks leads to:

  • Better financial management of agency capital budgets.
  • Fewer changes due to unanticipated issues.
  • More disciplined decision making regarding crucial project matters in the context of all other risks.

The R09 product will help transportation agencies better anticipate and understand the range of performance outcomes that may occur during a project’s life cycle.

In the Field

State Project Description Activity Contact
Alaska Implementation Assistance Program - Awarded to the State DOT. Project description coming soon. User Incentive Contact information coming soon.
Arizona Implementation Assistance Program - Awarded to the State DOT. Project description coming soon. User Incentive Contact information coming soon.
Arizona Implementation Assistance Program - Awarded to FHWA's Federal Lands Highway. Project description coming soon. User Incentive Contact information coming soon.
Florida Implementation Assistance Program – Florida Department of Transportation is using rapid renewal project guides and training resources for the Gateway Express project. Proof of Concept Pilot Greg Davis
Florida Department of Transportation
greg.davis@dot.state.fl.us
Florida Department of Transportation is using the R09 product as a medium to: Update their Risk Analysis and Management Implementation Policies and Procedures. Acquire a Risk Analysis/Management Software. Train their staff to become facilitators of R09 Workshops. Lead Adopter Greg Davis
Florida Department of Transportation
greg.davis@dot.state.fl.us
Florida Implementation Assistance Program - Awarded to the State DOT. Project description coming soon. User Incentive Contact information coming soon.
Georgia Implementation Assistance Program – Georgia Department of Transportation using rapid renewal project guides and training resources for the SR 96 corridor. Proof of Concept Pilot Genetha Rice-Singleton
Georgia Department of Transportation
grice-singleton@dot.ga.gov
Minnesota Implementation Assistance Program – Minnesota Department of Transportation is implementing the product on the reconstruction of I-35W from 46th Street to I-94 in the Minneapolis/St. Paul area to coincide with the current effort to better manage construction project schedules through proactive risk management. Lead Adopter Jenny Morris
Minnesota Department of Transportation
jennymmorris@state.mn.us
Oregon Implementation Assistance Program – Oregon Department of Transportation (ODOT) is implementing the R09 product in the Millersburg Interchange (which is part of the I-5 South Jefferson Interchange) with US-20 project and on the OR-62 modernization project. ODOT is interested in updating their project delivery guidance, design manuals, policies, process flows, and associated documentation to incorporate risk management. Lead Adopter Lea Ann Hart-Chambers
Oregon Department of Transportation
lea.ann.hart-chambers@odot.state.or.us
Pennsylvania Implementation Assistance Program – Pennsylvania Department of Transportation is applying R09 to the Potters Mills Gap Transportation Project. Lead Adopter Selena Griffett
Pennsylvania Department of Transportation
sgiffett@pa.gov
Pennsylvania Implementation Assistance Program - Awarded to the State DOT. Project description coming soon. User Incentive Contact information coming soon.
Wisconsin Implementation Assistance Program - Awarded to the State DOT. Project description coming soon. User Incentive Contact information coming soon.

In addition to the Implementation Assistance Program-supported projects listed above, the R09 risk assessment workshops were also piloted during the research phase. Representatives from Washington, Minnesota, Nevada, Virginia, and North Carolina participated.

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