This document was superseded by Stewardship and Oversight Agreement Implementation Guidance on 12/09/2013.
Stewardship/Oversight Task Force - Appendix D
Example of Division "Required Actions" List
Example - ILLINOIS DIVISION POLICY
SUBJECT: REQUIRED ACTIONS LIST
OWNER: DIVISION ADMINISTRATOR
MANAGER: ASSISTANT DIVISION ADMINISTRATOR (ADA)
EFFECTIVE DATE: April 13, 2000 (revised May 1, 2000)
AUTHORITY: ILLINOIS DIVISION
POLICY:
This policy establishes the Illinois Division Required Actions List including responsibilities and standard operating procedures for the updating/revising of the List.
The Illinois Division Required Actions List includes all the activities that the Division Office is required to perform throughout the year(s). Responsibilities of the Program Manager and/or Team Leader include knowing what is required and when; performing those functions on time; knowing where to obtain the most current information on the action; and reviewing/revising/updating the items for which they are responsible as set forth below.
Revisions/updates to the Required Actions List are the responsibility of the Program Manager and/or the Team Leader. The Program Manager and/or Team Leader are expected to be familiar with federal law, regulations, policies, etc., as well as those of the State for their area(s) of responsibility. The Program Manager and/or Team Leader are also expected to be aware of any changes at the federal and State levels that occur to their area(s) of responsibility and these changes should be communicated to appropriate Division Office and State personnel and reflected in the Required Actions List. As a minimum, the Required Actions List will be reviewed once each year (by July 31) by each Program Manager and/or Team Leader to ensure it is current and accurate.
Proposed revisions/updates will be identified and discussed with the ADA. The ADA will ensure the appropriate revisions/updates are made to the list within 3 weeks after the review date.
ILLINOIS DIVISION
REQUIRED ACTIONS LIST (05/1/00)
| # | Activity | Authority | Action | Frequency | Delegated To | |
|---|---|---|---|---|---|---|
| R = Review, A = Approve, C = Compliance | ||||||
| SP | Statewide Planning | |||||
| 1. | 20 yr Statewide transportation plan | 23 CFR 450.214 | R for C | As updated | Trans Plng Eng | |
| 2. | 3 yr State Transportation Improvement Program (STIP) & amendments | 23 CFR 450.216, 220 | R & A w/ FTA | As requested by State (at least biennially) | Trans Plng Eng | |
| 3. | SPR and PL funded work programs | 23 CFR 420 | R & A | Annually by May 15 | Trans Plng Eng | |
| 4. | SPL/PL program performance/expenditure reports | 23 CFR 420.117(b)(1) & (c) | R for C and send to HQ | Annually by Sept. 30 | Trans Plng Eng | |
| 5. | State PL funds formula | 23 CFR 420.109(a) | R & A | As needed or as revised by State | Trans Plng Eng | |
| 6. | State certification of their planning process | 23 CFR 450.220(a) | R for C | In conjunction with STIP approval (at least biennially) | Trans Plng Eng | |
| 7. | Public involvement for State planning process | 23 CFR 450.212 | R for C | As needed or as revised by State | Trans Plng Eng | |
| 8. | Functional classification of highways/streets | 23 CFR 105(b) | R & A | As needed or as revised by State | Trans Plng Eng | |
| 9. | Urban area boundaries | 23 CFR 470.105(a) | R & A | As needed or as revised by State | Trans Plng Eng | |
| 10. | Interstate additions & revisions | 23 CFR 470.111, 115(a) | R & Recommend action to HQ | As requested by State | Trans Plng Eng | |
| 11. | NHS revisions | 23 CFR 470.113, 115(a) | R & Recommend action to HQ | As requested by State | Trans Plng Eng | |
| 12. | Public Lands discretionary funds application | HQ memo soliciting applications | R & Recommend action to HQ | Periodic (usually annually, date varies) | Trans Plng Eng | |
| MP | Metropolitan Planning | |||||
| 1. | Unified Planning Work Program for Transportation Management Areas (TMA) | 23 CFR 450.314(a) | R & A | Annually by May 15 | Trans Plng Eng (CMO) | |
| 2. | Transportation plan for non-attainment metropolitan areas | 23 CFR 450.322 | R & A | Every 3 yrs | Trans Plng Eng (CMO) | |
| 3. | Transportation plan for attainment metropolitan areas | 23 CFR 450.322 | R for C | Every 5 yrs | Trans Plng Eng | |
| 4. | Transportation Improvement Program (TIP) and corollary STIP amendments for non-attainment areas | 23 CFR 450.324 - 330(b) | R & A | As requested by State - at least biennially | Trans Plng Eng (CMO) | |
| 5. | TIP and corollary STIP amendments for attainment areas | 23 CFR 450.324 - 330(a) | R & A | As requested by State - at least biennially | Trans Plng Eng | |
| 6. | FHWA/FTA TMA planning certification | 23 CFR 450.334 | Conduct w/FTA | Every 3 yrs | Trans Plng Eng (CMO) | |
| 7. | Metro planning area boundary changes | 23 CFR 450.308 | R for C | As needed/revised by MPO/State | Trans Plng Eng (CMO) | |
| 8. | MPO/State certification of MPO planning process | 23 CFR 450.334 | R for C | In conjunction with TIP approval (at least biennially) | Trans Plng Eng (CMO) | |
| 9. | Motor Fuel Tax (MFT) Evasion Project funds request | HQ memo soliciting applications | R & A | Periodic (usually annually) | Trans Plng Eng | |
| HI | Highway Information | |||||
| 1. | Interstate system traffic volume review | 10/24/95 HQ Memo | Conduct | Annually by Sept. 1 | Plng & Prog Eng | |
| 2. | HPMS data submission | FHWA HPMS Field Manual | R for C (State sends direct to HQ w/copy to Div.) | Annually by June 15 | Plng & Prog Eng | |
| 3. | HPMS data review | FHWA HPMS Field Manual | Conduct | Annually by Sept. 1 | Plng & Prog Eng | |
| 4. | Highway statistics reports (various) | FHWA Guide to Reporting Highway Statistics | R for C (State sends direct to HQ w/copy to Div.) | Annually or biennially per FHWA guide | Plng & Prog Eng | |
| 5. | Highway taxes and fees report | HQ memo of request | R for C and send to HQ | Periodic (usually biennially) | Plng & Prog Eng | |
| 6. | Monthly fuel report (PR 511M) | Chapter 2 of FHWA Guide to Reporting Highway Statistics | R for C (State sends direct to HQ w/copy to Div.) | Monthly | Plng & Prog Eng | |
| 7. | Public road mileage certification | 23 CFR 460.3 & FAPG NS 23 CFR 460 | R for C and send to HQ | Annually by June 1 | Plng & Prog Eng | |
| 8. | Traffic Monitoring System | 23 CFR 500.203 | R for C | As needed or revised by State | Plng & Prog Eng | |
| 9. | Heavy Vehicle Use Tax Payment Certification | 23 CFR 669.7 | R for C and send to HQ | Annually by July 1 | Plng & Prog Eng | |
| 10. | Heavy Vehicle Use Tax Payment Review | 23 CFR 669.21 & FAPG NS 23 CFR 669 | Conduct | Every 3 years | Plng & Prog Eng | |
| M | Mobility/ITS | |||||
| 1. | Congestion management system | 23 CFR 500.109 | R for C | As needed/revised by MPO/State | Mob Eng | |
| 2. | Traffic surveillance and control | 23 CFR 655.411 | R for C | As needed w/PS&E submission (full oversight projects) | TEs | |
| 3. | Conformity with National ITS Architecture | FHWA interim guidance dated Oct. 1998 | R for C | As needed w/PS&E submission (full oversight projects that affect regional integration) | TEs | |
| 4. | ITS Deployment Program (project descriptions) | TEA-21 Section 5208 and 5209 | R for C and send to HQ | As requested by State | Mob Eng | |
| 5. | ITS Deployment Program (work orders) | ITS partnership agreements | R & A | As requested by State | Mob Eng | |
| 6. | ITS Life Cycle Cost (>$3 million) and ITS Financing and Operations Plan | TEA-21 Section 5210 | R for C | As needed for projects funded by TEA-21 Sections 5208 and 5209 | Mob Eng | |
| 7. | ITS Service Plan | TEA-21 Section 5207 | Develop | By Jan 1 and April 15 | Mob Eng | |
| 8. | Vehicle Size & Weight enforcement certification | 23 CFR 657.13 | R for C | Annually by Jan 1 | Mob Eng | |
| 9. | Vehicle Size & Weight enforcement plan | 23 CFR 657.11 | R & A w/evaluation report | Annually by July 1, w/approval by Oct 1 | Mob Eng | |
| 10. | National Truck Network Modifications | 23 CFR 658.11 | R & recommend action to HQ | As requested by State | Mob Eng | |
| AQ | Air Quality | |||||
| 1. | Transportation plan conformity determination for non-attainment areas | 23 CFR 450.322(d) | R & A | Every 3 years | Trans Plng Eng | |
| 2. | TIP conformity determination for non-attainment | 23 CFR 450.330(b) | R & A | Every 2 years | Trans Plng Eng | |
| 3. | CMAQ funds report | 04/28/99 HQ CMAQ guidance memo | R for C and send to HQ | Annually by Feb 1 | Trans Plng Eng | |
| 4. | CMAQ funds eligibility determination | 04/28/99 HQ CMAQ guidance memo | R & A | As requested by State | Trans Plng Eng | |
| 5. | MPO/state air quality agency agreements | 23 CFR 450.310(h) | R for C | As needed or revised by MPO/State | Trans Plng Eng | |
| E | Environment | |||||
| 1. | Environmental document determination (CE-I projects) | 23 CFR 771.117 | Periodically R for C (State determines and documents) | As submitted by State | TEs or Envir Eng | |
| 2. | Environmental document determination (CE-II projects) | 23 CFR 771.117 | R & A | As submitted by State | TEs | |
| 3. | Environmental document determination (all other projects) | 23 CFR 771.113 | R & A | As submitted by State | TEs | |
| 4. | Environmental Assessment | 23 CFR 771.119 | R & A | As submitted by State | ETL or Envir Eng | |
| 5. | Finding of No Significant Impact (FONSI) | 23 CFR 771.121 | R & A | As submitted by State | ETL or Envir Eng | |
| 6. | Draft Environmental Impact Statement (EIS) | 23 CFR 771.123 | R & A | As submitted by State | ETL or Envir Eng | |
| 7. | Final EIS | 23 CFR 771.125 | R & A | As submitted by State | DA | |
| 8. | Record of Decision (ROD) | 23 CFR 771.127 | R & A | 30 days after publishing final EIS | DA | |
| 9. | EIS written re-evaluations | 23 CFR 771.129 | R & A | If no action is taken within 3 years after final EIS as submitted by State | ETL or Envir Eng | |
| 10. | Section 4(f) programmatic | 23 CFR 771.135 | R & A | As submitted by State | TEs | |
| 11. | Section 4(f) individual | 23 CFR 771.135 | R & A | As submitted by State | ETL or Envir Eng | |
| 12. | Section 106 actions | 23 CFR 800 | R & A | As submitted by State | TEs | |
| 13. | Public involvement and interagency coordination | 23 CFR 771.111 | R for C | Project by project | TEs | |
| 14. | State public involvement program approval | 23 CFR 771.111(h), 40CFR 1500-150 | R & A | One time | Envir Eng | |
| 15. | Certification of hearings | 23 CFR 771.111 | R for C | Project by project | TEs | |
| 16. | NEPA/404 Merger Agreement | NEPA & Clean Water Act Section 404 | R & A | As needed or requested by State | DA | |
| 17. | Environmental Streamlining MOU | TEA-21 Section 1309 | R & A | As needed or requested by State | DA | |
| 18. | Noise Policy | 06/12/95 HQ memo | R & A | As needed or requested by State | Envir Eng | |
| CR | Civil Rights | |||||
| 1. | Title VI Plan accomplishments and next year's goals | 23 CFR 200.9 | R & A | Annually by Oct. 1 | Civ Rts Specialist | |
| 2. | Title VI Plan update | 23 CFR 200.9 | R & A | As needed or requested by State | Civ Rts Specialist | |
| 3. | State internal EEO affirmative action plan (Title VII) accomplishments and goals | 23 CFR 230.311 | R & A | Annually by Oct. 1 | Civ Rts Specialist | |
| 4. | State internal EEO (Title VII) plan update | 23 CFR 230.311 | R & A | Annually by Oct. 1 | Civ Rts Specialist | |
| 5. | EEO Contract Compliance review reports (form FHWA 86) | 23 CFR 230.409, 230.413 | R & A | As submitted by State | Civ Rts Specialist | |
| 6. | State Employment Practices Report (EEO-4) | 23 CFR 311 | R for C and send to HQ | Annually by Aug. 1 | Civ Rts Specialist | |
| 7. | MBE/MWBE/WWBE Awards & Commitment (form DOT 4630) | 49 CFR 23 Subpart C | R for C and send to HQ | Quarterly by April 15, July 15, Oct. 15, and Jan.15 | Civ Rts Specialist | |
| 8. | Disadvantaged Business Enterprise (DBE) Program revisions | 49 CFR 26.21(b) | R & A | As needed or as requested by State | Civ Rts Specialist | |
| 9. | State's DBE program goals | 49 CFR 26.41 | R & A | Annually by Aug 1 | Civ Rts Specialist | |
| 10. | Supportive services funds requests | 23 CFR 230.113 | R & A | As requested by State | Civ Rts Specialist | |
| 11. | Annual Contractor Employment Report (Construction Summary of Employment Data (form PR-1392)) | 23 CFR 230.121(a) | R for C and send to HQ | Annually by Sept 25 | Civ Rts Specialist | |
| 12. | Report on supportive services (On-the-Job Training (OJT) & DBE) | 23 CFR 230.121(e) | R for C and send to HQ | Quarterly by April 15, July 15, Oct 12, and Jan 15 | Civ Rts Specialist | |
| 13. | OJT goals & accomplishments | 23 CFR 230.111(b) | R for C | Annually by Jan 30 | Civ Rts Specialist | |
| 14. | Report on supportive services (OJT & DBE) | 23 CFR 230.111, 113 | R for C | Quarterly | Civ Rts Specialist | |
| 15. | Historically Black College & University (HBCU) Report | Pres. Exec. Order 12876, dated Nov. 1, 1993 | Prepare report & submit to HQ | Annually by Nov 15 | Civ Rts Specialist | |
| 16. | Americans with Disabilities Act Review complaint | Voluntary agreement with Justice Dept. | Conduct evaluation & correct or recommend action to HQ | As requested by HQ | Civ Rts Specialist | |
| 17. | Recreational Trails discretionary funds application | HQ memo soliciting applications | R & Recommend action to HQ | Periodic (usually annually) | Civ Rts Specialist | |
| R/W | Right-of Way | |||||
| 1. | State R/W Manual changes | 23 CFR 710.201 | R & A | Jan. 1, 2001 & every 3 years thereafter | R/W Prog Mngr | |
| 2. | Uniform Relocation Assistance and Real Property Acquisition Report - (OMB Form 2125-0030) | 49 CFR 24.9(c) and Appendix B | R | Every 3 years | R/W Prog Mngr | |
| 3. | Requests for waivers | 49 CFR 24.204(b) | R & A | As submitted by State | R/W Prog Mngr | |
| 4. | Local Public Agency Oversight | 23 CFR 710.201(h) | Periodically R for C (State takes action) | As needed | R/W Prog Mngr | |
| 5. | Real Property Acquisition Report (form FHWA 1434) | FHWA Order 6540.1 | Prepare & submit to HQ | Annually by Nov. 15 | R/W Prog Mngr | |
| 6. | Use of R/W Air Space authorization request (on Interstate system) | 23 CFR 710.405 | R & A | Project by project | R/W Prog Mngr | |
| 7. | Use of R/W Air Space authorization request (off Interstate system) | 23 CFR 710.405 | Periodically R for C (State takes action) | As needed | R/W Prog Mngr | |
| 8. | Access Break / R/W Disposal authorization request (if on Interstate system or fair market value not charged) | 23 CFR 710.401 & 409 | R & A | Project by project | R/W Prog Mngr | |
| 9. | Access Break / R/W Disposal authorization request (if not on Interstate system and fair market value charged) | 23 CFR 710.409 | Periodically R for C (State takes action) | As needed | R/W Prog Mngr | |
| 10. | Functional Replacement | 23 CFR 710.509 | Periodically R for C (State takes action) | As needed | R/W Prog Mngr | |
| 11. | Outdoor Advertising policies and procedures revisions | 23 CFR 750.304 | R & A | As needed or submitted by State | R/W Prog Mngr | |
| 12. | Outdoor Advertising sign removal projects | 23 CFR 750.307 | R & A | Project by project | R/W Prog Mngr | |
| 13. | Outdoor Advertising report (form FHWA 1424) | 23 CFR 750.308 | R for C and submit to HQ | Annually by Nov. 15 | R/W Prog Mngr | |
| 14. | Lead Agency Uniform Act monitoring activities | 49 CFR 24.603 | R for C | As needed | R/W Prog Mngr | |
| 15. | Develop R/W oversight agreement | 23 CFR 710.201(i) | R & A | By Jan. 1, 2001 and updated as needed | R/W Prog Mngr | |
| 16. | Scenic Byways discretionary funds application | HQ memo soliciting applications | R & Recommend action to HQ | Periodic (usually annually, date varies) | R/W Prog Mngr | |
| R | Research | |||||
| 1. | SPR work program | 23 CFR 420.111 | R & A | Annually by June 30 | Res & T2 Eng | |
| 2. | Experimental Project work plans | FHWA LTAP Field Manual | R & A | Project by project | Res & T2 Eng | |
| 3. | LTAP centers work plan and budget | FHWA LTAP Field Manual | R & A | Annually by March 31 | Res & T2 Eng | |
| 4. | RD&T work program | 23 CFR 420.209 | R & A | Annually by June 30 | Res & T2 Eng | |
| S | Safety | |||||
| 1. | Highway Safety Improvement Program (including HES Program - 10% STP set aside for safety eligibility determinations) | 23 CFR 924.15 | R & A | Annually by Aug. 31 | Saf & Traf Op Eng | |
| 2. | 402 Highway Safety Program Plan | 12/22/99 guidelines | R & A | Annually by Sept. 1 | Saf & Traf Op Eng | |
| 3. | Work Zone Safety Process review of effectiveness | 23 CFR 630.1010 | R & A | Annually by Sept. 30 | Saf & Traf Op Eng | |
| 4. | Project crash data | 23 CFR 630.1010 | R | Continuous | State / Saf & Traf Op Eng | |
| 5. | Seat belt law | 23 CFR 1215.6 | R for Compliance | Annually (each fiscal year) | Saf & Traf Op Eng | |
| 6. | Drug offender DL suspension law & enforcement certification | 23 USC 159, 23 CFR 192.5 | Accept | Annually by Jan 1 | Saf & Traf Op Eng | |
| 7. | Zero tolerance law & enforcement certification | 23 CFR 1210.5 | Accept | Update as amended | Saf & Traf Op Eng | |
| DCM | Design, Construction, & Maintenance | |||||
| Full-oversight Projects (Note: The State assumes responsibility for the following on Exempt Projects.) | ||||||
| 1. | Consultant Settlements | 23 CFR 172.5 | R & A | As needed | TEs | |
| 2. | Projects Near Airports | 23 CFR 620.103 | R | As requested | TEs | |
| 3. | Highway Facility Relinquishment | 23 CFR 620.203 | R & A | As needed | TEs | |
| 4. | Design Exception Request | 23 CFR 625.3 | R & A | As needed | TEs/ADA (mainline Interstate) | |
| 5. | Plans, Specifications, & Estimates (PS&E) | 23 CFR 630B, 23 CFR 633.102 23 USC 106 | R & A | Project by project | TEs | |
| 6. | Competitive Bidding | 23 CFR 635.104, 23 USC 112 | R & A | As requested | ETLs | |
| 7. | Use of Public Owned Equipment | 23 CFR 635.106 | R & A | As needed | TEs | |
| 8. | Changed Conditions | 23 CFR 635.109 | R & A | As needed | TEs | |
| 9. | Concurrence in Award | 23 CFR 635.114, 23 USC 112(d) | R & A | Project by project | ETLs | |
| 10. | Changes and Extra Work | 23 CFR 635.120 | R & A | As needed | TEs | |
| 11. | Claims | 23 CFR 635.124 | R & A | As needed | TEs | |
| 12. | Statement of Materials and Labor (NHS projects of $1 million or more) (form FHWA-47) | 23 CFR 635.126 | Periodically R for C (State prepares and submits to HQ | Project by project | TEs | |
| 13. | Public Agency Furnished Material | 23 CFR 635.407 | R | As needed | TEs | |
| 14. | Warranties | 23 CFR 635.413 | R & A | As needed | TEs | |
| 15. | Utility Agreement | 23 CFR 645.113 | R & A | Project by project | TEs | |
| 16. | Railroad Agreement | 23 CFR 646.216 | R & A | Project by project | TEs | |
| 17. | Construction Inspection | FAPG G 6042.8 | R for C | As needed | TEs | |
| 18. | Project Agreements (all projects) | 23 CFR 630 Subpart C | Accept | As needed | TEs | |
| 19. | Convict Produced Material (all projects) | 23 CFR 635.417 | R & A | As needed | TEs | |
| 20. | Authorization to Advertise (all projects) | 23 CFR 635.309 | R & A | Project by project | TEs | |
| 21. | Project Authorizations (all projects) | 23 CFR 630.106 | R & Accept | Project by project | TEs | |
| 22. | Advanced Construction (all projects) | 23 CFR 630.705 | R & A | As needed | ETLs/TEs | |
| 23. | Payroll (all projects) | 23 CFR 635.118 | R | As needed | TEs | |
| 24. | Termination of Contract (all projects) | 23 CFR 635.125 | R & A | As needed | ADA | |
| 25. | Buy America waiver (all projects) | 23 CFR 635.410 | R & A | As needed | DA | |
| Non-Project Specific Activities | ||||||
| 26. | Contracting Procedures Consultant Selection | 23 CFR 172.5 | R & A | As updated | ETLs | |
| 27. | Design Standards/ Standard Specifications | 23 CFR 625 | R & A | When changes occur | ETLs | |
| 28. | Value Engineering (NHS and $25 million or more) | 23 CFR 627 and P.L. 104-59 Sec 303 | R for C (State conducts study) | Project by project | TEs | |
| 29. | Year-end Value Engineering Rpt | FAPG G 6011.9 | R & send to HQ | Annually by Nov. 30 | ETL A | |
| 30. | Local Public Agency Oversight Policies & procedures | FAPG 23 CFR 635.105 | R & A | As updated | ETLs | |
| 31. | Bid Opening/Tabulations | 23 CFR 635.113 | Periodically R for C (State takes action) | Per letting | ETLs | |
| 32. | Emergency Repair/Projects | 23 CFR 635.204 | R & A | As requested | DA | |
| 33. | Interstate Maintenance certification | 23 CFR 635.507 | R & Accept | Annually by Sept. 30 | ETLs | |
| 34. | Utility Agreement Alternate Procedure | 23 CFR 645.119 | R & Accept | One time | ETLs | |
| 35. | Utility Accommodation Policy | 23 CFR 645.215 | R & A | When changes occur | ETLs | |
| 36. | Railroad Agreement Alternate Procedure | 23 CFR 646.220 | R & A | One time | ETLs | |
| 37. | Defense Access Roads | 23 CFR 660 Part E | R | As needed | TEs | |
| PM | Pavement & Materials | |||||
| 1. | Materials Acceptance | FAPG 23 CFR 637B | R & A | As updated | Pvmt Eng | |
| 2. | Pavement Design Policy | 23 CFR 626.3 | R | As needed | Pvmt Eng | |
| B | Bridge | |||||
| 1. | NBIS Review Statewide report | 23 CFR 650 Subpart C | R for C | Annually (date determined by Division) | Br Eng | |
| 2. | HBRRP Unit Cost submittal | 23 CFR 650 Subpart D | R & A | Annually by April 1 | Br Eng | |
| 3. | HBRRP eligibility determinations | 23 CFR 650 Subpart D | R & A | Project by project | Br Eng | |
| 4. | HBRRP discretionary candidate submittals | 23 CFR 650 Subpart D | R & A | Annually by July 1 | Br Eng | |
| 5. | TS & L and PS&E reviews (non-exempt projects) | 23 CFR 630, 23 USC 106, and W.O. 11/13/98 memo | R & A | Project by project | Br Eng | |
| 6. | Innovative Bridge Research and Construction Program eligibility determination | 23 USC 503(b) | R & A and submit to HQ | Annually (date varies) | Br Eng | |
| 7. | Construction inspections | FAPG G 6042.8 | R for C | As needed | Br Eng | |
| FM | Financial Management | |||||
| 1. | Project Agreements, include provisions (e.g. drug free work place) | 23 CFR 630 Subpart C | Accept | As needed | Fin & Admin TL | |
| 2. | Fed-aid billing reimbursement of eligible expenditures | 23 CFR 140 and 635.122 | R & A | Weekly | Fin & Admin TL | |
| 3. | Discretionary funding application for funds (IM) | Memo form HQ | R & A | Annually (date varies) | Fin & Admin TL | |
| 4. | Transfer of funds as requested by State | 23 USC 104 (c) and 119 (f) | R & A | As needed | Fin & Admin TL | |
| 5. | Federal Managers Financial Integrity Act Assurance Statement | Congressional Act 1982 | R & A | Annually by Oct. 1 | Fin & Admin TL | |
| 6. | Quality Financial Management
Initiative (QFMI) |
Memo HFS-40, 12/01/97 | Encourage | Continuous | Fin & Admin TL | |
| 7. | Report of Excess Property | DOT H4410.4 | Submit to Lakewood Human Resource Center (LHRC) | Annually by Oct. 1 | Fin & Admin TL | |
| 8. | Report of Survey Activity | DOT H4410.4 | Submit to LHRC | Annually by Oct. 1 | Fin & Admin TL | |
| 9. | Report of Inventory Value | DOT H4410.4 | Submit to LHRC | Annually by Oct. 1 | Fin & Admin TL | |
| 10. | Non-Federal Recipients Report | DOT H4410.4 | Submit to LHRC | Annually by Oct. 1 | Fin & Admin TL | |
| 11. | Transit Benefit Program | DOT M1750.1 | Submit to LHRC | Semiannually by April 1 and Oct. 1 | Fin & Admin TL | |
| 12. | POV Mileage Report | FHWA Order 4230.1 | Submit to LHRC | Quarterly by Jan. 1, April 1, July 1, and Oct. 1 | Fin & Admin TL | |
| 13. | Alternate Fuel Report | Exec Order 13031 | Submit to LHRC | Annually by Oct. 1 | Fin & Admin TL | |
| EP | Emergency Preparedness | |||||
| 1. | Assure implementation and support of program elements as follows: | |||||
| - Data collecting and reporting | Executive Order 12656 and FHWA Order 1910.2B | Perform | As needed | Eng Coord & Info Mgnt TL | ||
| - Federal, State and Local assistance | Executive Order 12656 and FHWA Order 1910.2B | Perform with State and Locals | As needed | Eng Coord & Info Mgnt TL | ||
| - Emergency Communications | Executive Order 12656 and FHWA Order 1910.2B | Operate and maintain | Continuously | Eng Coord & Info Mgnt TL | ||
| - Alert Bulletins | Executive Order 12656 and FHWA Order 1910.2B | Submit to HQ | As needed | Eng Coord & Info Mgnt TL | ||
| - Continuity of Operations planning | Executive Order 12656 and FHWA Order 1910.2B | Perform | Continuously | Eng Coord & Info Mgnt TL | ||
| - National Security Coordination | Executive Order 12656 and FHWA Order 1910.2B | Support HQ | As needed | Eng Coord & Info Mgnt TL | ||
| - Federal Response Plan participation | Executive Order 12656 and FHWA Order 1910.2B | Support HQ | As needed | Eng Coord & Info Mgnt TL | ||
| - Emergency preparedness training | Executive Order 12656 and FHWA Order 1910.2B | Participate | As needed | Eng Coord & Info Mgnt TL | ||
| 2. | Capability to carry out emergency programs and plans | Executive Order 12656 and FHWA Order 1910.2B | Develop and maintain | Continuously | Eng Coord & Info Mgnt TL | |
| 3. | Appoint a Division Emergency Coordinator | Executive Order 12656 and FHWA Order 1910.2B | Appoint | One time | DA | |
| 4. | Continuity of Operations Plan (COOP) | Executive Order 12656 and FHWA Order 1910.2B | Maintain and distribute | As needed | Eng Coord & Info Mgnt TL | |
| 5. | SHA capability to carry out emergency plans and programs | Executive Order 12656 and FHWA Order 1910.2B | Promote | Continuously | Eng Coord &Info Mgnt TL | |
| 6. | Emergency Relief (ER) damage assessments & reports | 23 CFR 668, 23 USC 120 and 125 | Perform w/ State | As needed | TEs | |
| 7. | Emergency Highway Traffic Regulation (EHTR) plans | EO 12656 dated 11/18/88. ( A Guide for Emergency Highway Traffic Regulation (FHWA-SA-88-023)) | R & A or Accept (send copy to HQ) | As requested | Eng Coord & Info Mgnt TL | |
| O | Other | |||||
| 1. | Privately operated information centers at rest areas (Leases or agreements) | FAPG 23 CFR 752 | R & A | As needed | TEs | |
| 2. | Education and Training of State and Local highway agency employees | 23 USC 321 (b) and (c) | R & A | As requested | Div, NHI | |
| 3. | Metrication of FHWA documents | Federal Register, 06/11/92 | C | Continuous | Eng Coord & Info Mgnt TL | |