P3 TOOLKIT QUICK FACTS
FOR FURTHER INFORMATION:
The use of Public-Private Partnerships (P3s) marks a shift away from traditional ways of procuring and financing highway projects. Under the P3 model, a private partner may participate in some combination of design, construction, financing, operations and maintenance, including collection of toll revenues.
Under traditional public procurement of highway projects, the public agency retains most of the risks. Yet these risks are not usually quantified, nor are their costs always included in the project costs. A key component of P3 procurement involves the transfer of certain risks from the public agency procuring the project to the private sector partner. The concept of "transferring risk" requires that the private partner will be responsible for cost overruns or expenses associated with the occurrence of that risk.
Risk transfer can include, among others, construction risk (i.e., risk that the project will not be completed on time or on budget), usage or traffic demand risk (i.e., risk of lower than expected revenues from users of the project) and operation and maintenance (O&M) risk. For example, if the public agency transfers the risk of construction to the private sector partner, then any cost overruns or delays during construction will be borne by the private sector partner.
In planning for and developing P3 projects, a risk register is often prepared in advance, with public officials choosing among three options for each risk:
In choosing among these options, the public agency values each risk, and then evaluates which partner is better able to control, retain or mitigate the risk factors at the lowest cost.
Risks are often identified and assessed through a series of workshops used to develop a project risk register. The risk register may include a quantitative estimate of the potential financial cost or "risk premium" based on the consequence and likelihood of a risk being realized. Risk valuation is conducted to quantify risks in terms of both cost and time impact using either formula-based analysis or Monte Carlo simulation.
Formula-based analysis uses a simple formula to calculate average risk impact using minimum, maximum and most likely cost and schedule impacts. For example, the following formula is used by Virginia DOT to calculate the risk value of each individual risk:
Risk Value = Probability of occurrence x (Min. cost + Max. cost + 4 x Most likely cost) / 6
Monte Carlo simulation uses specialized software for simulation of expected cost and schedule impacts of each risk to get a range of aggregate risk values that the agency may choose from, depending on what confidence threshold is required. This is not possible with a formula-based analysis. The confidence level selected will depend on the stage of assessment, confidence in cost estimates and complexity of the project.
Risk allocation is at the core of P3s, which are structured around the sharing of risks (and rewards) between the public agency and private sector entity. It is the transfer of risks that provides incentives to the private entity to innovate in the approach it takes to deliver a project under a P3. Transferring too little risk to the private sector would constrain the "value for money" that could be achieved. Conversely, transferring too much risk (e.g., a risk that the private sector is unable to manage) will result in high risk premiums, making the project more costly and driving down the value for money. If a risk is difficult to assess or manage, it may be appropriate to share it between the public and private sectors. Table 1 shows how risk allocation commonly differs for P3 projects (i.e., Design-Build-Finance-Operate-Maintain projects) relative to traditional procurement (including Design-Bid-Build and Design-Build).
Table 1. Common Risk Allocation Under Traditional and P3 Procurement
|Risk||Traditional (Design-Bid-Build)||Design-Build||Design-Build Finance-Operate- Maintain|
|Change in Scope||Public||Public||Public|
|Right of Way||Public||Public||Shared|
|QA / QC||Public||Shared||Private|
Source: Virginia DOT's PPTA Risk Analysis Guidance, September 2011
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IPD’s project delivery team covers cost estimate reviews, financial planning, and project management and assists FHWA Divisions with statutory requirements for major projects (e.g., cost estimate reviews, financial plans, and project management plans).
IPD’s project finance program focuses on alternative financing, including State Infrastructure Banks (SIBs), Grant Anticipation Revenue Vehicles (GARVEEs), and Build America Bonds (BABs).
IPD’s P3 program covers alternative procurement and payment models (e.g., toll and availability payments), which can reduce cost, improve project quality, and provide additional financing options.
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