S. Department of Transportation
Federal Highway Administration
Subject: INFORMATION: Tapered Match on Federal-aid Projects
Date: July 7, 1999
From: Director, Office of Budget and Finance
Reply to Attn of: HABF-40
To: Division Administrators
Resource Center Directors
The Transportation Equity Act for the 21st Century (TEA-21), section 1302, modified Title 23, United States Code, section 121, by removing a sentence which required the Federal share of project costs be applied to each progress payment. A similar restriction was removed from the Surface Transportation Program provisions in 23 U.S.C., section 133, by TEA-21, section 1108(d). The removal of this restriction allows the Federal Highway Administration (FHWA) to establish a more flexible matching share policy for progress payments.
The legal Federal share for a project is established at the time of project approval, either as a pro rata percentage or a lump sum amount, and the amount of Federal funds obligated is entered on the project agreement (the legal Federal share may be revised at the time of contract award). Using the traditional process, progress payments to the State are determined by the Federal share of costs incurred. The Federal share is either the established pro rata identified in the project agreement or a percentage based on the relationship of the lump sum amount compared to the total participating costs of the project.
When a tapered match is authorized, the established Federal share is applied to the total project costs, instead of applying to each progress payment. The billing percentage applied to progress payments may be higher or lower than the Federal share pro rata (or the lump sum pro rata) established for the project.
The Division Administrator may approve a tapered match on any project authorized under the provisions of Title 23 (except advance construction, STP program approval, and bond projects authorized under section 122) when the approval would result in one or more of the following:
The State, when requesting a tapered match, should include in its request for project approval a statement that tapered match will achieve one of the above objectives. The Division Administrator may then approve the tapered match by describing the specific technique in the remarks section of the project agreement. For example, the project agreement will show the authorized Federal share, e.g. 80 percent (or the lump sum amount) and the amount of Federal funds obligated with a statement under remarks that tapered match is approved to reimburse the State for 100 percent of eligible project costs incurred up to the amount of Federal funds authorized. The agreement should also specify when the non-Federal share will be provided. The Division Administrator should assure that the non-Federal share is provided in a timely manner and, if not, may rescind the tapered match approval and apply the Federal share to costs incurred to date.
Tapered match may be authorized for projects approved on or after the date of this memorandum. Previously approved projects shall not be revised to incorporate a tapered match provision.
At no time will Federal payments exceed the amount of Federal funds authorized in the project agreement, and this amount should be adjusted when necessary to reflect the latest cost estimate. Any overpayment of the final Federal share will be credited back to the project as soon as the final costs are known.
With or without the authorization of tapered match, the State remains committed to providing the required non-Federal share of project costs. The State must also be able to properly control the Federal share amount in its Federal-aid billing system.
If you have any comments or need additional information, please contact Max Inman at (202) 366-2853.
/original signed by Frederick G. Wright/
Frederick G. Wright, Jr.