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Project Management Plans

FHWA Project Management Plan Guidance (January 2009)
This FHWA document, released in January 2009, serves to assist the recipient of Federal financial assistance in the preparation of a Project Management Plan to meet the requirements of SAFETEA-LU. The intent of the guidance is to provide a general framework for a Project Management Plan that will most effectively serve the STA, the FHWA and other sponsoring agencies throughout the project continuum.

In this document, references are made to the FHWA "Major Projects Team." Please note that the FHWA has since renamed this team to "Project Delivery Team" and should now be referenced as such.

Project Management Plan Guidance Questions
This list prepared in March 2007 identifies a number of thinking points for states to consider when developing a Project Management Plan for major projects. These issues often take on a different degree of emphasis when planning and executing a mega-project.

US 36 Project - Colorado (Public Private Partnership Method) - 2013 (PDF)
The US 36 Toll Concession Project was developed by the Colorado High Performance Transportation Enterprise (HPTE), the TIFIA sponsor, in partnership with the Colorado Department of Transportation (CDOT) and the Regional Transportation District (RTD). The US 36 Toll Concession Project will be combined with the US 36 Managed Lane/BRT Project, the construction of which will proceed and be concurrent with construction of the Concession project. Upon completion and acceptance of the project, the Concessionaire will assume responsibilities for the maintenance and operation of infrastructure and tolling and for the TIFIA loan associated with the project.

Louisville-Southern Indiana Ohio River Bridges (Bi State Management Teams) - 2013 (PDF)
The selected alternative provides for construction of a new six lane I-65 Bridge to accommodate the I-65 northbound movement. The existing I-65 Bridge will be reconfigured to accommodate the six lane I-65 southbound movement. This alternative also provides for a four lane freeway from I-71 in Kentucky to SR 62 in Indiana, connecting the Gene Snyder Freeway (KY 841) in Kentucky with the Lee Hamilton Highway (SR 265) in Indiana. Lastly, the selected alternative provides for the reconstruction of the Kennedy Interchange primarily within its current right-of-way- footprint. The PMP is a comprehensive, living document including the latest information available to assist the Bi-State Management Team (BSMT) comprised of members from the Federal Highway Administration (FHWA), Indiana Department of Transportation (INDOT), and Kentucky Transportation Cabinet (KYTC). The Downtown Crossing procurement and contract will be executed by KYTC using alternative delivery procedures, as defined in the downtown RFP . KYTC and INDOT will use standard consultant selection processes for selecting their respective Technical Teams. The P3 procurement for the East End will be through IFA, as per Indiana's P3 enabling legislation.

Zoo Interchange Project(Design Bid Build)- Wisconsin - 2012 (PDF)
This is a traditionally-procured project (Design-Bid-Build). The project is also traditionally-funded (Federal and State transportation funding). The project is a large urban Interstate interchange reconstruction project. Construction is scheduled to be completed during a 5-year time frame. It is being managed by a project team that has experience on two other major projects .

Downtown Tunnel/Midtown Tunnel/ MLK Extension Project(Design Build Method) - Virginia - 2011 (PDF)
The proposed Midtown Tunnel consists of a new tunnel under the Elizabeth River running parallel and westward of the existing Midtown Tunnel and modifications to the existing tunnel to provide increased capacity for east-west travel linking Route 58 and I-264 in Portsmouth to the interchange at Brambleton Avenue/Hampton Boulevard in Norfolk. The Design-Build phase of the Project will be defined in development and implementation of the design-build schedule agreed to pursuant to contract documents and Project Agreements. VDOT is administering the procurement of the Project under the Virginia PPTA process and FHWA is monitoring and has formally concurred in the use of the PPTA procurement process.

LBJ-IH 635 Managed Lanes (Public Private Partnership) - Texas - 2010 (PDF)
The IH 635 Managed Lanes project consists of five project sections, totaling approximately 17 miles of the IH 635 and IH 35E corridors in Dallas County, Texas. The Project was jointly proposed by the TxDOT Dallas District, City of Dallas, Dallas County, and City of Farmers Branch. TxDOT and the Developer, with oversight from FHWA, have organized into one group known as the Project Team. The Developer has the obligation under the CDA to finance, develop, design and construct the project in accordance with the CDA documents, applicable law and good industry practice.

I-95 Betsy Ross Interchange (BRI) & Bridge Street Ramps (BSR) Project: FHWA Approval Letter - July 2012
I-95 Betsy Ross Interchange (BRI) & Bridge Street Ramps (BSR) Project - Project Management Plan - February 17, 2011
This 2011 Project Management Plan (PMP) [revised in 2012] establishes the framework for administering the reconstruction of I-95, being undertaken by the Pennsylvania Department of Transportation (PennDOT) and the Federal Highway Administration (FHWA), from detail design through construction and project closure. The PMP formulates the project's management methodology and organization while providing guidance for the orderly interaction of multiple parties that are involved for the successful completion of the project. This PMP will be updated annually through the life of the project; significant changes in the project limits, delivery schedule or budget will trigger an update of this document.

SR 520 Pontoon Construction Project: FHWA Approval Letter - May 2011
SR 520 Pontoon Construction Project: Project Management Plan Part 1 - July 2009
SR 520 Pontoon Construction Project: Project Management Plan Part 2 - August 2010
These documents are the recently approved Project Management Plan (PMP) for the SR 520 Pontoon Construction Project being undertaken by the Washington State Department of Transportation. This project will involve the construction of pontoons needed to replace the existing traffic capacity on the Evergreen Point (SR 520 Floating) Bridge across Lake Washington near Seattle. Part 1 of the PMP described preliminary engineering activities during the preconstruction period. Part 2 describes project management during the design-build phase of the project, including final design and construction.

SHRP2 Solutions: Taking Project Management and Risk Management to the Next Level
These fact sheets summarize new guides and tools prepared through the SHRP2 research program on project management and risk management. They provide practical approaches to optimize innovation, minimize schedule and budget risk and build better projects. New Strategies for Managing Complex Projects (R10) provides methods for assessing complexity factors and will help managers make rational resource allocations and guide planning and implementation. the approach is scalable and can be used on all types of projects. Guide for the Process of Managing Risk on Rapid Renewal Contracts (R09) helps managers quantify risks and provides guidance on the level of risk management needed through a risk management process that helps optimize performance for accelerated reconstruction projects with methods for identifying, assessing, mitigating, allocating and monitoring risk.

From Community Involvement to the Final Product: Marketing Mega Projects & Public Trust, University of Maryland University College (2004) (PDF)
Major projects are defined as projects with an estimated total cost of at least $1 billion or projects approaching $1 billion with a high level of interest by the public, Congress, or the Administration. This University of Maryland Study discusses the key factors in managing public trust and confidence, marketing plans and strategies as well as action/implementation plans for such projects.

Large Project Management and Oversight (PDF)
Prepared by the Department of Transportation for The Senate Subcommittee on Transportation, Treasury and General Government and The House Subcommittee on Transportation, Treasury and Independent Agencies, this report responds to the large project management and oversight issues identified by Congress and covers broad agency-wide initiatives and specific activities related to large Federal-aid highway projects. Strategies for FHWA to Improve Large Project Management and Oversight are presented and discussed.

Public Roads Megaprojects - Are you ready for one?
This July/August 2004 Issue of the Public Roads - a bimonthly magazine issued by the FHWA - contains ten articles on mega projects, covering a range of topics, from building public trust to the challenges of intermodal projects.

*Prior to the enactment of SAFETEA-LU in August 2005, projects with over $1 billion in construction costs were designated as "Mega Projects". SAFETEA-LU has lowered the monetary threshold from an estimated total cost of $1 billion to $500 million or greater, and the term "Mega Project" has since been eliminated and replaced with the term "Major Project."

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