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Memorandum
U.S. Department of Transportation
Federal Highway Administration

Subject: ACTION: Cancellation of Outdated FHWA Directives and Policy Memorandums
Date:
 
July 27, 2004
From:

Michael J. Vecchietti
Associate Administrator for Administration

In Reply Refer to:
HAIM-12
To:

Mary E. Peters
Federal Highway Adminstrator

 

Attached for your approval is a listing of the outdated FHWA directives and policy memorandums that need to be formally canceled since they have become obsolete and/or are no longer required. The outdated documents were identified by the management officials in the offices that originally issued them, as part of a recent review conducted by the Office of Information and Management Services. The Office of Information and Management Services conducts a review of these documents by canvassing all of the Washington Headquarters offices generally on a 1 to 2 year cycle.

The outdated documents consist of 10 orders, which are the Agency's internal directives that issue permanent or long-term policy and procedures; 3 technical advisories, which are the Agency's directives that issue permanent or long-term detailed techniques and/or technical materials that are advisory in nature, and apply to internal and external entities such as the States; and 15 policy memorandums, which are the Agency's internal and external policy and procedural issuances that are issued in memorandum format rather than directives format.

With regard to the policy memorandums, the Washington Headquarters offices sometime issue a policy memorandum when new and/or revised policy must be disseminated on an expedited basis. The policy memorandums can usually be issued quickly and they do not require the level of coordination and concurrences typically associated with the new directives issuances. For those policy memorandums that establish or revise long-term FHWA policy, we have encouraged the Washington Headquarters offices to issue their new policy guidance in the appropriate directives format soon after issuance. At times, especially following the enactment of new highway legislation, there is a significant increase in the number of new policy memorandums issued.

Since the directives on the attached listing were originally signed by officials within the Office of the Administrator, i.e., Administrator, Deputy Administrator, Executive Director, as well as other subordinate officials, we are requesting your approval to cancel all of them. Following your approval, these outdated directives and policy memorandums will be deleted from the current directives and policy memorandums inventories effective the date of your signature, and they will be moved to the "cancelled" section of the directives web site.

 

APPROVED:


Signature: Mary E. Peters
Mary E. Peters
Federal Highway Administrator
Buckle Up America

Attachments:

FHWA Orders To Be Cancelled
FHWA Technical Advisories To Be Cancelled
FHWA Policy Memorandums To Be Cancelled



FHWA Orders To Be Cancelled

FHWA Order 1200.1, FHWA Membership in Outside Organizations, dated November 29, 1982.

FHWA Order 1300.4, Procedures for Withdrawal of FHWA Publications, Directives, and Forms from the DOT Warehouse, dated August 7, 1987.

FHWA Order H 1320.1, Public Availability of Information Handbook, dated December 18, 1975.

FHWA Order H 1320.2, FHWA Information Collection Handbook, dated September 23, 1986.

FHWA Order 1325.2, Correspondence Routing Symbols for the Federal Highway Administration, dated March 10, 1981.

FHWA Order M 1340.2, Federal Highway Administration Information Resources Management Manual, dated December 28, 1988.

FHWA Order 4700.4, Recognition of Exemplary Accomplishment in the Highway-Related Civil Rights Program (External), dated December 10, 1981.

FHWA Order 5080.3, Pavement Management Coordination, dated April 13, 1992.

FHWA Order 5540.2, National Recreational Trails Advisory Committee, dated December 8, 1992.

FHWA Order 5600.1B, Highway Performance Monitoring System (HPMS) Field Manual, dated August 30, 1993.


FHWA Technical Advisories To Be Cancelled

FHWA Technical Advisory T 4540.1, State Equipment Rental Rate Reimbursement on Federal-aid Projects, dated October 18, 1978.

FHWA Technical Advisory T 5080.4, Preparing Engineer's Estimate and Reviewing Bids, dated December 29, 1980.

FHWA Technical Advisory T 5080.6, Guidelines on Contract Procedures with Emphasis on Bid Reviews and Evaluation, dated December 17, 1982.


FHWA Policy Memorandums To Be Cancelled

FHWA Policy Memorandum from Program Manager, Infrastructure, to CBU Program Managers SBU Directors, Directors of Field Services, and Division Administrators, Interim Owner Controlled Insurance Program Policy, dated January 8, 2002.

FHWA Policy Memorandum from Chief, Federal-Aid and Design Division, to Division Administrators, Project Authorization/Project Agreement Section 1305 of the TEA-21 Implementing Guidance, dated October 29, 1998.

FHWA Policy Memorandum from Acting Federal Lands Highway Program Administrator, Federal Lands Highway Office, to Federal Lands Highway Division Engineers, FLH Policy on Point of Obligation under the TEA-21, dated November 20, 1998.

FHWA Policy Memorandum from Chief, Federal-Aid and Design Division, to Regional Administrators, Division Administrators, and Federal Lands Highway Program Administrator, Engineering Cost Reimbursement, Section 1304 of the TEA-21 Implementing Guidance, dated August 7, 1998.

FHWA Policy Memorandum from Director, Office of Engineering, to Regional Administrators, ISTEA Pavement Management Systems, dated November 4, 1994.

FHWA Policy Memorandum from Director, Office of Engineering, to Regional Federal Highway Administrators, Division Administrators, and Federal Lands Highway Program Administrator, Erosion and Sediment Control Final Rule, dated September 2, 1994.

FHWA Policy Memorandum from Associate Administrator for Program Development to Regional Federal Highway Administrators and Federal Lands Highway Program Administrator, Emergency Relief (ER) Program Implementation of Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991, dated February 6, 1992.

FHWA Policy Memorandum from Program Manager, Operations, Director, ITS Joint Program Office, and Program Manager, Federal Lands Highway, to Divisions Administrators, Changes to the National Security Strategic Goal Initiative: Emergency Highway Traffic Regulation Plans - Part II, dated March 11, 2002.

FHWA Policy Memorandum from Program Manager, Operations, Director, ITS Joint Program Office; Associate Administrator for Research, Technology and Information Management Federal Motor Carrier Safety Administration; and Acting Deputy Administrator Federal Transit Administration, to Selected FHWA Division Administrators, Selected FMCSA Division Administrators/State Directors, and FTA Regional Administrators, Guidance Package for the FY 02 ITS Integration and Deployment Program, dated January 15, 2002.

FHWA Policy Memorandum from Deputy Executive Director to Directors of Field Services and Division Administrators, Adopt-a-Highway Signs Interpretation (II- 477(I)--"Advertising on Adopt-a-Highway Signs"), dated April 27, 2001.

FHWA Policy Memorandum from Program Manager, Operations, Director, ITS Joint Program Office, and Program Manager, Federal Lands Highway, to Division Administrators, Changes to the National Security Strategic Goal Initiative: Emergency Highway Traffic Regulation Plans, dated August 22, 2000.

FHWA Policy Memorandum from Associate Administrator for Safety and System Applications and Associate Administrator for Program Development to Regional Federal Highway Administrators, Conformity and Planning Issues Related to the IVHS Program, dated May 14, 1993.

FHWA Policy Memorandum from Director, FHWA Office of Environment and Planning, and Director, FTA Office of Planning, to Directors, FHWA Office of Planning and Program Development (Regions 1-7 and 10); Directors, FHWA Office of Program Development (Regions 8 and 9); and Directors, FTA Office of Program Development (Regions 1-10), Conformity and Nitrogen Oxides (Nox), dated May 17, 1994.

FHWA Policy Memorandum from Director, Office of Environment and Planning, to Regional Federal Highway Administrators and Federal Lands Highway Program Administrator, Memorandum of Agreement (MOA) on Wetland Delineation, dated May 5, 1994.

FHWA Policy Memorandum from Director, Office of Policy Development, to Regional Administrators and Division Administrators, Section 1216(a) of the TEA-21, the Value Pricing Pilot Program, dated July 13, 1998.


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