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Notice
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Subject
Federal-Aid Highway Program Obligation Authority Limitation – Fiscal Year (FY) 2012 Redistribution after August 1, 2012 (August Redistribution)
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Classification Code Date
Office of Primary Interest
N 4520.218 July 19, 2012 HCFB-1

  1. What is the purpose of this Notice? This Notice provides procedures governing the determination and redistribution of unneeded balances of Fiscal Year (FY) 2012 obligation limitation subject to lapse on September 30, 2012. The redistribution is pursuant to section 120(c) of the Department of Transportation Appropriations Act, 2012, division C, title I of Public Law (Pub. L.) 112-55.

  2. What is the background information? 

    1. The Department of Transportation Appropriations Act, 2012, provides for the redistribution, after August 1, 2012, of any obligation limitation distributed to a State for FY 2012 that is subject to lapse on September 30, 2012, if the State cannot obligate the limitation during the fiscal year (effectively September 27, 2012, the last day to obligate Federal-aid highway program funding through the Fiscal Management Information System (FMIS)).

    2. Any obligation limitation that is available until expended (not subject to lapse) or is available for multiple fiscal years – whether distributed to a State for FY 2012 or for a prior fiscal year – is not subject to redistribution and should not be included in the responses required by this Notice.  The no-year and multiyear obligation limitation not subject to redistribution includes:

      1. (1) Obligation limitation made available for transportation research programs carried out under chapter 5 of title 23, United States Code (U.S.C.), and title V of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU), Pub. L. 109-59, which remains available for 3 fiscal years. Please note that FY 2010 transportation research obligation limitation is subject to lapse if not obligated by September 27, 2012.

      2. (2) Special obligation limitation that is available until expended associated with the Equity Bonus Program, the Appalachian Development Highway System Program, High Priority Projects, Projects of National and Regional Significance, the National Corridor Infrastructure Improvement Program, Transportation Improvements, the Bridge Set-asides, and any other special obligation limitation that is available until expended.

    3. When determining unneeded balances of obligation limitation distributed for FY 2012, obligation limitation initially distributed as formula obligation limitation and obligation limitation initially reserved from the distribution to support the obligations of non-formula (allocated) programs will be identified separately and included in separate responses as outlined below.

  3. How is the obligation limitation distributed for FY 2012?

    1. The total annual obligation limitation is $39,143,582,670.

    2. The majority of the obligation limitation is distributed as formula obligation limitation to the States.  This obligation limitation is available for FY 2012 only and is subject to lapse on September 30, 2012.

    3. Obligation limitation is reserved from the distribution and used to support the allocation of non-formula (allocated) programs, the Federal Lands Highway Program, Transportation Research, and administrative funds.

    4. In addition, obligation limitation is reserved for distribution as a special (no-year) obligation limitation for the Equity Bonus Program, the Appalachian Development Highway System Program, and undesignated High Priority Projects.  This obligation limitation is not subject to redistribution and is available until expended.

    5. The remaining obligation limitation is reserved for transfer to meet the provisions of section 154 of 23 U.S.C. (Open Container Requirements) and section 164 of 23 U.S.C. (Minimum Penalties for Repeat Offenders for Driving While Intoxicated or Driving Under the Influence).

  4. What response is required regarding unobligated FY 2012 formula obligation limitation?

    1. Each State department of transportation must devise a plan, in consultation with the Federal Highway Administration (FHWA) Division Office, and send that plan to the State FHWA Division Administrator by August 7, 2012.  When formulating the plan, the State must check in FMIS to confirm the unobligated balances.  The plan from the State must include the following information:

      1. (1) The amount of formula obligation limitation that has not been obligated;

      2. (2) The projects and/or Federal funds that will be obligated by the State no later than September 27, 2012;

      3. (3) The formula obligation limitation in excess of amounts that can be obligated this fiscal year and that is released by the State for redistribution; and

      4. (4) Any additional formula obligation limitation that the State could obligate by September 27, 2012, if additional limitation were provided.

    2. The Division Administrator must review the plan submitted by the State and reach an agreement with the State on those projects that can be approved and authorized by the Division Office on or before September 27, 2012.  The State and Division Office must ensure that the amounts to be returned for August Redistribution are not obligated prior to being released for redistribution.

    3. By August 15, 2012, the Division Administrator must submit a report to FHWA's Office of Budget (HCFB-1) based on the review of the plan submitted by the State and the agreement reached with the State.  The report should be submitted via e-mail to the HCFB-1 official mailbox ("FHWA, Budget Division"). See Attachment 1 for the required report template.  The Division Administrator should also copy the report to Steven.Frankel@dot.gov.  When submitting the report, please include in the e-mail subject line the following:  "Response to Call for August Redistribution (N4520.218)_[insert name of State]."

  5. What response is required regarding unobligated FY 2012 obligation limitation distributed to support obligation of non-formula (allocated) funds?

    1. Each State department of transportation must devise a plan, in consultation with the Division Office, and send that plan to the State FHWA Division Administrator by August 7, 2012.  When formulating the plan, the State must check in FMIS to confirm the unobligated balances.  The plan from the State must include the following information:

      1. (1) By program, the amounts of non-formula (allocated) funds and associated obligation limitation that have not been obligated;

      2. (2) By program, the amounts of non-formula (allocated) funds and associated obligation limitation that could be obligated by September 27, 2012; and

      3. (3) By program, the amounts of non-formula (allocated) obligation limitation in excess of amounts that can be obligated this fiscal year and that are to be released by the State for redistribution.

    2. The Division Administrator must review the plan submitted by the State.  The Division Administrator and the State shall reach an agreement on which non-formula (allocated) funds and associated obligation limitation will be obligated no later than September 27, 2012.  The Division Administrator, in consultation with the State, shall determine the amounts of FY 2012 obligation limitation initially distributed to support the obligation of non-formula (allocated) funds that cannot be obligated by September 27, 2012, and will be released by the State for redistribution.  The State and Division Office must ensure that the amounts to be returned for August Redistribution are not obligated prior to being released for redistribution.

    3. By August 15, 2012, the Division Administrator must submit a report via e-mail to the HCFB-1 official mailbox ("FHWA, BudgetDivision") based on the review of the plan submitted by the State and the agreement reached with the State. See Attachment 2 for the required report template.  The Division Administrator should also copy the report to Steven.Frankel@dot.gov. When submitting the report, please include in the e-mail subject line the following: "Response to Call for August Redistribution (N4520.218)_[insert name of State]."

    4. The non-formula (allocated) funds that the States and the Division Administrators agree to release will result in the release of both obligation limitation and contract authority.

    5. The Office of Budget will not redistribute obligation limitation that has been allocated to a State unless the FHWA Headquarters Program Office officially releases the non-formula (allocated) funds and the obligation limitation associated with such program.  The FHWA Headquarters Program Offices will issue deallocation/withdrawal memos requesting that the funds and associated obligation limitation be deallocated/withdrawn in FMIS based on the compiled responses that HCFB-1 sends to the Program Offices (if the deallocation/withdrawal has not been previously requested).  The FHWA Headquarters Program Offices must make all August Redistribution deallocation/withdrawal requests and release associated obligation limitation by August 29, 2012.

    6. The response regarding unobligated FY 2012 obligation limitation distributed to support obligation of non-formula (allocated) funds should include the obligation limitation distributed to support obligation of the allocated funds provided under section 157(d) of Pub. L. 111-68 (program code L00E).  Therefore, if applicable, the plan submitted by a State to the State FHWA Division Administrator on August 7, 2012, and the Attachment 2 response submitted by the Division Administrator to HCFB-1 on August 15, 2012, should include L00E allocated funds and associated obligation limitation.  Based on the Attachment 2 responses, HCFB-1 and the FMIS Team will remove the L00E funds and associated obligation limitation that cannot be obligated by September 27, 2012, from FMIS in order to release the obligation limitation for redistribution.

  6. What response is required regarding unobligated FY 2012 obligation limitation that was reserved for the Federal Lands Highway Program or programs controlled by FHWA Headquarters?

    1. Any non-formula (allocated) funds and the associated obligation limitation that is not obligated by August 1, 2012, must be withdrawn and made available for redistribution, unless Federal Lands Highway and FHWA Headquarters Program Offices have firm commitments that the unobligated amounts will be obligated by September 27, 2012.  Federal Lands Highway and the Program Offices must ensure that the amounts to be returned for August Redistribution are not obligated prior to being released for redistribution.

    2. No later than August 15, 2012, each Director and Program Manager shall submit a report via e-mail to the official HCFB-1 mailbox ("FHWA, BudgetDivision") showing the amounts that will not be obligated by September 27, 2012, and for which the obligation limitation is being released for redistribution.  See Attachment 2 for the required report template.  The Director or Program Manager should also copy the report to Steven.Frankel@dot.gov.  When submitting the report, please include in the e-mail subject line the following:  "Response to Call for August Redistribution (N4520.218)_[insert name of Program Office or Federal Lands Highway]."

  7. What response is required regarding unobligated FY 2012 obligation limitation that was reserved for other Federal Agencies?  

    1. Other Federal Agencies, such as the Federal Motor Carrier Safety Administration, the Federal Transit Administration, the Federal Railroad Administration, the National Highway Traffic Safety Administration, the Internal Revenue Service, the Denali Commission, etc., that received non-formula (allocated) funds and the obligation limitation associated with such funds, must determine the amounts of obligation limitation that will not be obligated by September 27, 2012, and which are therefore being released for redistribution.  Other Federal Agencies must ensure that the amounts to be returned for August Redistribution are not obligated prior to being released for redistribution.

    2. No later than August 15, 2012, other Federal Agencies shall submit a report showing what amounts are being returned for August Redistribution via e-mail to the HCFB-1 official mailbox (BudDiv@dot.gov). See Attachment 2 for the required report template.  The agency should also copy the report to Steven.Frankel@dot.gov.  When submitting the report, please include in the subject line the following:  "Response to Call for August Redistribution (N4520.218)_[insert name of Federal Agency]."

  8. What procedure will be followed once HCFB-1 has received the required reports? Once HCFB-1 has received the reports, it will compile the responses and forward them to the appropriate FHWA Headquarters Program Offices and other Federal Agencies.  The Program Offices and other Federal Agencies will then review the compiled responses, with the Program Offices consulting any relevant States (via the Division Offices) or other Federal Agencies as needed.  In addition, the Program Offices will issue any necessary deallocation/withdrawal memos.  Once the Program Offices and other Federal Agencies have finalized the responses, HCFB-1 and the FMIS Team will complete the steps needed to redistribute the obligation limitation that has been returned for August Redistribution.

  9. How will the released obligation limitation be redistributed?  Consistent with section 120(c) of the Department of Transportation Appropriations Act, 2012, priority in redistribution will be provided to those States having large unobligated balances of funds apportioned under sections 104 and 144 of title 23, U.S.C.

  10. When will the excess FY 2012 obligation limitation be redistributed?  The target date to complete the redistribution of released obligation limitation will be  September 12, 2012.

  11. Is there program monitoring?  Yes.  FHWA Headquarters will monitor the program on a national basis to ensure that all available obligation limitation subject to lapse on September 30, 2012, is fully used.

  12. What actions are required?  Division Administrators must ensure (1) that copies of this Notice are provided to State departments of transportation, and (2) that the redistributed obligated limitation is used by September 27, 2012.  In addition, States/Division Offices, FHWA Headquarters Program Offices, and other Federal Agencies must provide their responses to this Notice.  The timeline for responses is as follows:

    1. August 7: States must provide their plans for formula and non-formula (allocated) obligation limitation to the Division Administrators.

    2. August 15: Division Offices, FHWA Headquarters Program Offices, and other Federal Agencies must provide reports via e-mail to the HCFB-1 official mailbox ("FHWA, BudgetDivision").

    3. August 29: FHWA Headquarters Program Offices must make all August Redistribution deallocation/withdrawal requests and release associated obligation limitation.

 

signature: Victor M. Mendez

Victor M. Mendez
Administrator

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