U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000
FHWA Order M 1322.3A
This Directive was canceled December 2, 2003.
Order | ||
---|---|---|
Subject | ||
Forms Management | ||
Classification Code | Date | Office of Primary Interest |
M 1322.3A | May 16, 2000 | HAIM-10 |
Par. |
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(2) All electronic forms created by Headquarters offices (including Standard, Optional, and DOT forms) must be submitted to HAIM-10 for review and approval. Electronic forms that are to replace paper forms will be reviewed for content and likeness to the paper version, if applicable. HAIM-10 will review the newly created electronic forms for format as well as ease of use.
(3) The originating office should coordinate with HAIM-10 and other interested offices to determine, among other things, whether forms requesting similar information exist and can be merged, and whether an OMB clearance of an information collection or recordkeeping requirement (as required by the Paperwork Reduction Act of 1995) is necessary.
(4) HAIM-10 will:
New | Revised |
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Form FHWA-# (mo. - yr.) |
Form FHWA-# (Rev. mo. - yr.) |
(b) design the electronic draft using the agency's baseline computer software, or submit the paper draft to the Management Services Division (HAIM-20) for artwork,
(c) arrange for internal distribution based on the distribution instructions provided by the originating office,
Note: See paragraph 8 for instructions concerning the stocking of forms.
(d) provide assistance to the originating offices to create and/or revise electronic forms,
(e) maintain the FHWA forms inventory,
(f) forward new and revised electronic forms to HAIM-40 for posting on the FHWA StaffNet.
(5) When a form is no longer required, the originating office should consult with other offices that may be affected by its discontinuance; if they concur, the originating office should notify HAIM-10. Following notification, HAIM-10 will delete the form from the FHWA forms inventory.
(6) New or revised paper or electronic forms that will be used for data collection for automated systems should be reviewed by the Information Technology Division, HAIM-40, before being submitted to HAIM-10.
(2) If a proposed field office form contains information collection or recordkeeping requirements that will be imposed on 10 or more respondents in the public sector (including State highway agencies), you must forward the form to HAIM-10 for review and clearance by OMB. This is a requirement of the Paperwork Reduction Act of 1995.
(2) If a form is to be stocked in a location other than the departmental warehouse, the directive or instructions that transmit the form should specify where copies of the form can be obtained.
(3) SVC-121.23 will notify HAIM-10 when forms stocked at the departmental warehouse reach the established minimum stock level. HAIM-10 will review the notification and forward it to the originating office. The originating office will complete and return the notification to HAIM-10 for appropriate action.
(4) For forms stocked in locations other than the departmental warehouse, the originating offices will be responsible for notifying HAIM-10 when minimum stock levels are reached.
(5) Newly created and revised electronic forms are posted upon approval on the FHWA StaffNet under "Computers/Software," "Electronic Forms" for agencywide downloading and use.
Related Sites:
Michael J. Vecchietti |