U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000
FHWA Order 3902.5
Order | ||
---|---|---|
Subject | ||
EMERGENCY EVACUATION OF FHWA FACILITIES | ||
Classification Code | Date | Office of Primary Interest |
3902.5 | June 16, 1993 | HAHR-10 |
Par.
(1) Organization
(2) Responsibilities
(3) Fire Alarm Signal
(4) Reporting Emergencies
(5) Building Evacuation
(6) Evacuation of persons with disabilities
(7) Re-entry of Building
(8) Submission of Reports
(1) preparing and coordinating the OEPs for all FHWA personnel for that activity;
(2) providing or approving the OEPs for their respective building locations;
(3) providing support to the overall program as necessary, including resources necessary for equipment, preparing the OEP and training;
(4) being knowledgeable of the building's OEP and keeping it updated;
(5) staffing the Occupant Emergency Organization, including Floor Warden Teams;
(6) training, including its budgeting, the Occupant Emergency Organization;
(7) ensuring that building occupants are familiar with the emergency evacuation procedures;
(8) directing emergency operations; and
(9) conducting periodic evacuation drills, evaluating the results and correct any deficiencies.
(1) evacuate the building upon sounding of the alarm signal or upon being so instructed by the floor warden and follow the warden instructions;
(2) properly protect classified material and disconnect electrical equipment prior to evacuating the building provided circumstances permit; and
(3) remain in the designated assembly area until otherwise instructed by wardens or anotherOccupant Emergency Organization Official.
/s/
E. Dean Carlson
Executive Director
Attachment [SEE PRINTED COPY OF ORDER FOR COPIES OF ATTACHMENTS]
FHWA HEADQUARTERS EMERGENCY EVACUATION PLAN
(1) FHWA Occupational Safety Officer is the FHWA Chief Warden for the areas occupied by FHWA.
(2) Floor Wardens and alternates.
(3) Sector Wardens and alternates.
(4) Stair Wardens and alternates.
(5) Elevator Wardens and alternates.
(1) Duties
(a) Maintain the master list of Floor Warden Organization and distribute to all wardens and DOT Headquarters (M-46).
(b) Obtain a list of persons with disabilities from M-46 or FHWA Personnel Operations Division, Classification and Staffing Branch (HPT-22) and distribute to Floor wardens and Sector wardens.
(c) Participate in the development of building evacuation, emergency, and contingency plans for the warden organization.
(d) Participate in the development and instruction of the warden organization training.
(1) Duties
(a) Obtain of Floor Warden Organization and be come acquainted with all wardens on his floor.
(b) Obtain a list of persons with disabilities from Chief Warden or M-46 and distribute to Floor wardens and Sector wardens.
(c) Participate in the warden organization training.
(1) Duties in Specific Emergency
(a) If building alarm code indicates the emergency is on his (her) assigned floor, he proceeds to the sector signaled.
1 Determines exact location of the emergency.
2 Ensure that Elevator and Stair Wardens are available and are informed to direct police or fire forces to the scene.
3 Directs brisk, orderly evacuation of the sector, not only down stairs in the assigned sector, but toward stairs in adjacent sectors.
4 When sector evacuation is complete, evacuates with Sector Wardens, ensuring stairwell doors are closed.
5 Reassigns wardens on his floor as necessary.
(b) If building alarm code indicates emergency is on another floor, proceeds initially to stairway/elevator area of nearest sector. After verifying that Sector Warden personnel are on duty and performing properly, proceeds in turn to each of the other sectors for the same purpose. After this inspection, evacuates by stairs to the first floor.
(c) After evacuating to the first floor, Floor Warden takes a position in the plaza near the southwest elevator lobby.
(d) When all Sector Wardens have reported completion of evacuation in their sectors, Floor Warden reports evacuation of floor to the Chief Building Warden.
(e) After reporting, the Floor Warden Team stands by to assist as needed in stairway exit control and in moving building occupants to far side of streets.
(2) Continuing Responsibilities of the Floor Warden is to:
(a) designate specific Sector Warden to serve as backup Floor Warden;
(b) maintain warden staff of the floor at full strength by ensuring that the organization responsible for a position replaces vacancies promptly;
(c) keep the FHWA Chief Warden and the ChiefBuilding Warden advised of names, assignments, and telephone numbers of the Floor Warden's staff;
(d) supervise and direct Sector Wardens in the conduct of their continuing responsibilities;
(e) set specific boundaries of sectors on the floor, and communicate to Sector Wardens;
(f) participate in planning and conducting tests and telephone alerts for the warden organization;
(g) receive reports of fire, safety, and evacuation hazards concerning the floor and informs command center;
(h) participate in the development of building evacuation, emergency, and contingency plans for the warden organization; and
(i) keep Chief Building Warden and designated backup Floor Warden advised of any non-availability of any Floor Warden personnel for emergency duty of more than 1 hour.
(1) Duties in a Specific Emergency
(a) Upon sounding of the alarm, proceeds to the stairway/elevator area of his assigned sector. Verifies that his Deputy, both Stair Wardens, and the Elevator Warden are on duty. If they are not, selects substitutes and briefs them on duties.
(b) If building alarm code indicates that the emergency is in his floor and sector, he/she and Deputy determine exact location, evacuate the vicinity of the emergency first, and advise Elevator and Stair Wardens of location so emergency forces can be directed.
(c) Directs evacuees in the sector to the nearest exits; if emergency is in the sector, evacuees are directed away from the emergency area to nearest stairways in other sectors.
(d) Checks all offices, washrooms, conference rooms, and work areas in predetermined half of sector to see that occupants have evacuated.
(e) After checking with Deputy, notifies both Stair Wardens and the Elevator Wardens that sector is evacuated and proceeds to evacuate to first floor.
(f) Reports to Floor Warden on plaza nearsouthwest elevator lobby that sector is evacuated or locations where personnel refuse to evacuate.
(g) Assists as needed in stairway exit control and in moving building occupants to far side of street.
(2) Continuing Responsibilities of the Sector Warden are to:
(a) be thoroughly familiar with primary and backup duties during evacuation;
(b) be acquainted with sector boundaries as set by Floor Warden and with room layout of the sector for evacuation room-checking purposes;
(c) assign Deputy Sector Warden a specific half of the sector for coverage during evacuation;
(d) assign a specific stairwell to each Stair Warden for coverage during evacuation;
(e) designate a specific Stair Warden as backup for the Deputy Sector Warden;
(f) arrange in advance, insofar as practical, for substitute Stair and Elevator Wardens;
(g) maintain a list of names, room numbers, and telephone numbers of Sector Warden personnel and substitutes; give duplicates to Deputy Sector Warden, Floor Warden, and Chief Building Warden;
(h) identify, by name and location, persons with disabilities stationed in sector who must be evacuated by elevator and advise Elevator Warden;
(i) participate in conducting tests for the Sector Warden organization;
(j) request appointment of replacement warden personnel when vacancies occur;
(k) issue and recover warden organization equipment as appointments are made and terminated;
(l) receive reports of fire, safety, and evacuation hazards concerning the sector, andrefer them for correction to the Floor Warden or to the appropriate operating organization; and
(m) keep Floor Warden and Deputy Sector Warden advised of non-availability of any sector warden personnel for emergency duty of more than 1 hour.
(1) Duties in Specific Emergency
(a) Upon sounding of alarm, proceeds to assigned stairway, opens door, and holds door open during evacuation.
(b) Control the brisk and orderly movement of occupants into and within stairway area, seeing that they walk, but do not run and that no one attempts to carry large objects that could impede quick and orderly evacuation. Exercise calming influence. Stands ready to assist anyone falling. If advised that emergency is in that floor and sector, obtains priority use of stairs to speed evacuation.
(c) When notified by Sector Warden or Deputy that sector is clear, close the door and evacuate down stairs to first floor level.
(d) Assist as needed in stairway exit control and in moving building occupants to far side of street.
(2) Continuing Responsibilities of the Stair Warden are to:
(a) be thoroughly familiar with primary and backup duties during evacuation;
(b) be alert for fire and report safety hazards and potential evacuation problems in thesector to the Sector Warden; and
(c) keep Sector Warden advised of any non-availability for emergency duty of more than 1 hour.
(1) Duties in a Specific Emergency
(a) Upon sounding of alarm, proceed to assigned elevator lobby.
(b) Assist persons with disabilities onto the first available elevator designated by the command center, and restricts elevator use by others. Only handicapped persons, warden personnel (when unavoidable), police and firemen may use elevators during the emergency.
(c) If power loss or malfunction causes an occupied elevator to stop with doors closed at or near the floor:
1 Sends a message by the first available volunteer to the Building Warden at the reception desk (first floor, southwest lobby) giving elevator number.
2 Shouts through elevator doors that help is on the way to release them. Repeat this and other encouraging messages frequently until help arrives (as much as 20 to 30 minutes could elapse).
(d) When advised by Sector Warden or Deputy that the sector is clear, evacuate downstairs to first floor level.
(e) Assist as needed in stairway exit control and in moving building occupants to far side of street.
(2) Continuing Responsibilities of the Elevator Warden are to:
(a) be acquainted with persons with disabilities who work in the sector for purpose of locating and evacuating during emergency;
(b) learn to operate switching to evacuate elevators and operate them during power loss emergency (applies only to second floor elevator warden personnel);
(c) be thoroughly familiar with duties during evacuation;
(d) be alert for fire and report safety hazards, and potential evacuation problems in the sector to the Sector Warden; and
(e) keep Sector Warden advised of any non-availability for emergency duty of more than 1 hour.
3. FIRE ALARM SYSTEM
(1) Date, time, and place of emergency.
(2) Name, age, and address of each injured person. (If a fatality has occurred, give estimated time of death.)
(3) Description of circumstances surrounding emergency.
(4) Additional data related to emergency.
(5) Protection control and rescue activities.
(6) Probable cause of emergency.
(7) Estimated amount of loss or damage to Government property on assigned floor.
(8) Recommended remedial action.