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Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
202-366-4000


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Procurement Process Mapping

Start

  1. Users ask to buy something
  2. AA or user does research, prepare PR
  3. FM or ADA reviews PR, checks funds
  4. Approved?
    1. If no, user is asked to buy something again. Process started again.

    2. If yes,

      1. FM return PR AA enters in transactions log spreadsheet,copy to FA for projections
      2. Is it CC or PO

        1. If its PO

          1. AA prepares PO, FA checks supplier

          2. Proceed to procurement mapping process A

        2. If its CC

          1. FA add budget estimate to spreadsheet
          2. AA makes CC or check purchase
          3. Proceed to procurement mapping process B

Procurement Mapping Process A

  1. AA makes PO Purchase
  2. Goods or Services Delivered
  3. AA initials invoice FM signs invoice for receipt
  4. FA pays invoice
  5. Charges hit Delphi
  6. FA reviews budget estimate
  7. ADA periodically reviews Delphi reports
  8. Stop

Procurement Mapping Process B

  1. PR filed as Pending
  2. Goods or Services Delivered, Packing Slip, receipt signed, PR initialed as received, Charge appears Online
  3. Reclass?

    1. If yes, Reclass Online
    2. If no,
      1. Charges hit Delphi
      2. FA removes budget estimates
      3. Online Creditcard statement arrives
      4. AA prints statement, adds PR# and backup
      5. FM reviews statementand backup, approves online
      6. ADA periodically reviews Delphi reports
      7. Process is stopped
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000