FHWA Order H 1321.1B: FHWA Directives Management Program Handbook
April 10, 2000 • CHAPTER 4

FHWA ORDER H 1321.1B
FHWA DIRECTIVES MANAGEMENT PROGRAM HANDBOOK

Chapter 4
External Directives

1. What is the purpose of this chapter? This chapter provides you with procedures for handling external directives within FHWA.
   
   
2. What are external directives? External directives are any directives or similar material originated and/or issued by any Federal Government agency or office other than the FHWA (for example, DOT Orders, OMB Circulars, GSA Federal Procurement Bulletins, etc.).
   
   
3. What are the external directives procedures?

   Use the following table to help you through the external directives process.

   Step	Action
   1	All incoming external directives are reviewed by the DCP to determine the appropriate FHWA action office.
   2	DCP sends the external directive to the appropriate action office, immediately followed by an e-mail complete with suspense date, contact information, and a request to confirm that the directive was received and was correctly assigned.
   3	The action office reviews the external directive, indicating action required or not required by e-mailing the DCP.
   4	If the action office disagrees with the assignment of the action, it is noted via e-mail to the DCP. If known, the appropriate action office is identified.
   5	If the action office does not reply by the suspense date, the DCP will follow up via e-mail to check on the status.
   6	DCP follows up on each external directive until any required action is implemented or a determination is made that no action is required.

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