This schedule covers records maintained by the Office of Innovative Program Delivery in the Washington Headquarters Office of the Federal Highway Administration and reflects disposition authorities granted under Standard Form 115 job number N1-406-09-11 and Records Schedule Number DAA-0406-2011-0001. This schedule is media neutral, i.e., the disposition instructions apply to the described records in all media (including electronic information), unless the schedule identifies a specific medium for a specific series. For administrative records not covered below, HIN will follow the FHWA Records Disposition Schedule for Washington Headquarters Administrative Records in Chapter 2 and the General Records Schedules (GRS).
HIN 1 Transportation Infrastructure Finance and Innovation Act (TIFIA) Program Files. The Transportation Infrastructure Finance and Innovation Act of 1998 (TIFIA) established a Federal credit program for eligible transportation projects of national or regional significance under which the U.S. Department of Transportation (DOT) may provide three forms of credit assistance – secured (direct) loans, loan guarantees, and standby lines of credit. The program's fundamental goal is to leverage Federal funds by attracting substantial private and other non-Federal co-investment in critical improvements to the nation's surface transportation system. The DOT awards credit assistance to eligible applicants, which include State departments of transportation, transit operators, special authorities, local governments, and private entities. The TIFIA files consist of formal applications, project sponsor presentation materials, internal project information, notes, e-mails, financial advisors reports, legal negotiation files, closing documents, background materials, term sheets, amendments, cash flow transactions, disbursement and borrowing transaction documents, applications denied, and bound loan agreements. (N1-406-09-11)
DISPOSITION: Destroy at the end of the fiscal year. (N1-406-09-11/1a)
DISPOSITION: Cut off files after project is closed.
If paper: Transfer to the Federal Records Center (FRC) after cut off. Destroy 7 years after cut off. (N1-406-09-11/1b(1))
HIN 2 Major Project Files.. These files are used to monitor and/or carry out Federal-aid highway projects approved and funded by the Agency. Criteria for major projects are identified on the site at http://www.fhwa.dot.gov/ipd/. Files may include, but are not limited to, general correspondence, charts, brochures, articles, news releases, statistical data, notes, reports, regulations, project proposals, preliminary studies, justifications, approvals, specifications, designs, maps, drawings, financial documents, change orders, draft background material, questionnaires, summaries and other documents, and interim and final reports. (DAA-0406-2011-0001)
DISPOSITION: Cut off files at the close of the project. Destroy 10 years after cutoff.
NOTE: If there are any project files that contain sufficient historical value, such as the Central Artery/Tunnel "Big Dig" Project Records (see ENGI 23D), FHWA will identify such records on a SF 115 for individual appraisal.