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FHWA Order M 1100.1.A

Order
Subject
FHWA Delegations and Organization Manual
Classification Code Date: Office of Primary Interest
M 1100.1A, Chg. 16 August 17, 1999 HAIM-10

  1. PURPOSE. To issue revised pages to the FHWA Delegations and Organization Manual.

  2. EXPLANATION OF CHANGES.

    1. The Federal Highway Administration's (FHWA) Headquarters and field restructuring was implemented on February 1, 1999, and October 1, 1998, respectively. The restructuring is documented in the Department of Transportation (DOT) Organization Manual (DOT 1100.63B).

    2. This change revises the FHWA Delegations and Organization Manual, Part I (Delegations of Authority), Chapter 3 (Reservations) regarding those administrative authorities which are reserved to the Secretary and the Administrator, and Chapter 4 (Administrative) in its entirety. These chapters are revised to: (1) reflect the Headquarters and field restructuring; (2) delegate authorities to the lowest practical level; and to (3) generally update the delegations of authority, including the addition of new delegations and the deletion of obsolete ones. Delegations are made directly to Core Business Unit (CBU) Program Managers, Service Business Unit (SBU) Directors, Resource Center Directors, Division Administrators, Federal Lands Highway (FLH) Division Engineers, and/or Motor Carrier State Directors. In addition, in contrast to the other chapters for which the default rule is that you cannot redelegate an authority unless specifically authorized, this change to Chapter 4, in deference to the concept of empowerment, provides that permission to redelegate an authority is granted unless otherwise stated. Other chapters in this manual will be revised accordingly in future updates.

    3. Throughout the remainder of this manual, all references to the former Associate Administrator and Staff Office organizations, and to the former regions or regional offices, are superseded by appropriate references to the new Headquarters and field organizational structure pending the eventual revision of the entire manual. The determination as to the appropriate organizational reference should be based on the assignment of functions and delegations of authority as stated in the DOT Organization Manual and this manual.

    4. Part I is amended as follows:

        (1) Chapter 3 (Reservations):

          (a) Organizational and position titles are revised throughout to reflect the Headquarters and field restructuring.

          (b) Section 1 (Reservations by the Secretary) is revised as follows:

            1 Paragraph 5 (Personnel), subparagraph a, is revised to add to the Secretary's reservations, the authority to make recommendations to the Office of Personnel Management (OPM) on the allocation of a position to the Senior Level (SL) and the Scientific or Professional (ST) classifications.

            2 Paragraph 6 (Security) is revised to delete the Secretary's reservation to fill critical sensitive positions for a limited period as this authority is now delegated to the Director of Administration, and further redelegated to the Director, Office of Human Resources, in Chapter 4. Subsequent subparagraphs are renumbered.

            3 Paragraph 9 (Interdepartmental and Interagency Agreements) is retitled to reflect the full contents of the reservation of authority.

            4 Paragraph 10, retitled Information Technology, is updated to reflect current terminology and the current governing DOT Order.

          (c) Section 2 (Reservations by the Administrator) is revised as follows:

            1 Paragraph 14 (Administrative):

              a Organizational and position titles are revised to reflect the Headquarters and field restructuring.

              b Subparagraph a (Personnel):

                (1) Subparagraph (2) (Selection of Division Administrators) is updated to reflect the Program Manager job series (GS-340).

                (2) Subparagraph (3) (Labor Management Relations) is revised to delete the requirement that OST's Directorof Personnel and Training approve all written agreements. This authority is now delegated to FHWA.

                (3) Subparagraph (4), retitled Approval of Cash Awards of $10,000 or Less, is revised to reflect that the Administrator reserves the authority to approve, up to $10,000, cash awards which exceed the maximum approval authority of certain officials. Also, a Personnel Management Manual reference is added.

                (4) Subparagraph (6) (Nominations for Unusually Outstanding Performance Awards) is revised to reserve to the Administrator the authority to approve these awards, deleting the requirement to obtain the approval of the Deputy Secretary or his/her designee.

              c Subparagraph b (Travel) is revised in its entirety, including the following:

                (1) Subparagraph (1), retitled International, is revised to reflect the Administrator's reservations with regard to certain international travel and the acceptance of offers of travel payments.

                (2) Subparagraph (2), retitled Special Travel Approvals, is revised to reflect the Administrator's reservation with regard to the authorization of premium-class service on common carrier transportation.

                (3) Footnotes are added identifying certain travel authorities on the part of the Administrator and the Assistant Secretary for Aviation and International Affairs.

              d The reservation of authority with respect to federally created bridge commissions was made obsolete by the Transportation Equity Act for the 21st Century (TEA-21) and is therefore deleted. Subsequent paragraphs are renumbered.

              e Subparagraph e (Signatory Authority) is revised to reflect recent correspondence policy changes issued by the Executive Secretariat.

              f Subparagraph f (Performance of Commercial Activities) is retitled and revised in its entirety, including the following:

                (1) Subparagraph (1) (Written Appeals) is added, reserving to the Administrator the authority to serve as the final FHWA appeals official.

                (2) Subparagraph (2) (Federal Activities Inventory Reform Act of 1998 (FAIR Act of 1998, Public Law 105-277)) is added, reserving to the Administrator the authority to receive and decide an appeal from an interested party of an adverse decision rendered by the Director of Administration.

            2 Paragraph 15 (Federal-aid and Federal Lands):

              a Subparagraph b is updated to refer to the current FLH program and regulations, and agency heads with whom these regulations should be coordinated.

              b Subparagraph d is revised to clarify that the reservation regards the allocation of funds authorized to be appropriated for the Public Lands Highway Discretionary Program, and the citation is changed to 23 U.S.C. 202(b).

              c Subparagraphs h and i, regarding right-of-way relinquishment and changes in access control, are updated to refer to Division Administrators with respect to authorities delegated in Chapter 5 (Federal-aid).

            3 Paragraph 16 (Motor Carrier Safety), subparagraph d, is updated to refer to the Commercial Vehicle Safety Plan.

            4 Paragraph 17 (Highway Safety) is updated to refer to priority highway safety program areas.

        (2) Chapter 4 (Administrative):

          (a) Organizational and position titles are revised to reflect the Headquarters and field restructuring. A footnote is added stating that, in deference to the concept of empowerment, permission to redelegate an authority is granted unless otherwise stated.

          (b) Delegations were reworded and regrouped for clarity and ease of reference. In addition, footnotes are added identifying specific travel authorities on the part of the FHWA Administrator and certain OST officials, etc.

          (c) Chapter is revised and restructured in its entirety; therefore, it is not practical to list each change. Delegations of authority have been added, revised, or deleted, as appropriate.

            1 Obsolete delegations of authority include:

              a the final review and approval of State highway agencies' single audit plans and procedures;

              b issuance of SF-46 (U.S. Government Motor Vehicle Operators' Identification Card);

              c use of SF-97 (previously titled the United States Government Certificate of Release of a Motor Vehicle) to excess a vehicle; and

              d the authority to administer provisions of the Act of April 27, 1962 (P.L. 87-441, 76 Stat. 59) pertaining to certain federally created bridge commissions, which was made obsolete by TEA-21.

            2 Revised delegations of authority include, but are not limited to:

              a changes in signatory authority to reflect recent correspondence policy changes issued by the Executive Secretariat; and

              b overall personnel management, financial management/travel, information and management services, and acquisition management authorities.

            3 Added authorities include, but are not limited to:

              a with respect to the field, Resource Center Directors, Division Administrators, and Motor Carrier State Directors are delegated theauthority to approve organization structures and changes within their respective organizations, and to determine whether to have selected functions and services carried out by one organization on behalf of another; and

              b within their area of responsibility, certain Headquarters and field officials are delegated the authority to enter into formal agreements with their operational equivalents in other Federal, State, and local government agencies, and nongovernmental agencies, as necessary.

    5. Minor technical and grammatical revisions are also included in this change and are reflected by a change line in the manual text but are not listed here.
/s/ Gloria J. Jeff for
Kenneth R. Wykle
Federal Highway Administrator
Federal Highway Administration | 1200 New Jersey Avenue, SE | Washington, DC 20590 | 202-366-4000