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Order
Subject
FHWA Personnel Management Manual; Part 1: Personnel Systems & Procedures, Chapter 7 Leave
Classification Code Date
M3000.1C August 5, 2004  

Par.

  1. What is the purpose of this section?
  2. What references were used when writing this section?
  3. What are the managers, supervisors, and employees responsibilities?
  4. Is there a leave chart to explain the different leave types, authorities, approvals, and procedures?

 

  1. What is the purpose of this section? The purpose of this section is to provide guidance information regarding leave administration in the Federal Highway Administration (FHWA).

  2. What references were used when writing this section?

    1. Title 5, Code of Federal Regulations (CFR), Parts 339 and 630.

    2. Title 5, United States Code (USC), Chapter 63.

    3. Department of Transportation (DOT) Absence and Leave Handbook.

  3. What are the managers, supervisors, and employees responsibilities?

    1. Program managers are responsible for the general administration of leave within their respective organizations.

    2. The Office of Human Resources is responsible for promoting leave policies and the interpretation of leave regulations.

    3. Leave approving officials are those officials who are authorized to administer leave for employees under their supervision. Leave approving officials are responsible for carrying out re-delegated leave authority.

    4. Time and attendance clerks are responsible for following DOT and FHWA established guidelines for documenting time and attendance, as outlined in the Integrated Payroll Processing System (IPPS) Time and Attendance Manual and Consolidated Automated System for Time and Labor Entry (CASTLE) Time and Attendance Manual.

    5. Employees are responsible for submitting requests for the use of leave to the leave approving official in advance (if possible), furnishing the required supporting documents, and calling to the attention of the leave approving official any discrepancies in leave balances related to their duty or leave status. Whenever an unanticipated emergency prevents an employee from reporting for work as scheduled, the employee should call his or her supervisor within the first hour of the workday.

  4. Is there a leave chart that explains the different leave types, authorities, approvals, and procedures? Yes. The official FHWA leave provisions are summarized on the leave chart below.

 

Attachment 1: Leave Summary Chart
Attachment 2: Leave Transfer Program (LTP)

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