Federal Highway Administration
Motor Vehicle Management Manual

Order M 4340.1A - Motor Vehicle Management Manual

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TABLE OF CONTENTS

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Chapter 1. General Procedures

1. What is the purpose of this Manual?
2. What are the authorities and references for this Manual?
3. What is the FHWA policy pertaining to official motor vehicles?
4. What are the responsibilities associated with the Motor Vehicle Management and Operations Program?
5. What are the definitions of key terms used in this Manual?

Chapter 2. Motor Vehicle Acquisition, Utilization, Replacement, and Disposal

1. How are motor vehicles acquired?
2. What are the requirements to acquire alternative fuel vehicles?
3. How are motor vehicles to be assigned and utilized?
4. What are the procedures for replacing or disposing of vehicles?

Chapter 3. Motor Vehicle Operation and Maintenance

1. What is appropriate motor vehicle operation?
2. What is appropriate motor vehicle maintenance?

Chapter 4. Liability and Damage Claims

1. What is the employee liability and insurance reimbursement when driving a Federal Government motor vehicle?
2. How is the defense of suits against employees handled?
3. What are the procedures for damage claims against private individuals?
4. What are the accident reporting requirements?

Chapter 5. Licensing and Display of Tags on Federal Government Motor Vehicles

1. What are the requirements for licensing Federal Government-owned or -leased motor vehicles?
2. What are the requirements for the display of Federal Government tags?

Chapter 6. Certification of Motor Vehicle Operators

1. To whom do these certification procedures apply?
2. What are the requirements for certification of motor vehicle operators?
3. What are the procedures to reserve a motor vehicle in Washington Headquarters?

Chapter 7. Government Credit Cards for Fleet Use

1. What are the procedures for the use of the Federal Government Credit Card assigned to Federal Government motor vehicles?

Chapter 8. Motor Vehicle Records and Reports

1. What motor vehicle historical records must be kept?
2. What are the motor vehicle reporting requirements?
3. What annual report is required?
4. What reporting is required for odometer readings?