U.S. Department of Transportation
Federal Highway Administration

June 28, 1996

Chapter 7: Leave

Section

1. Purpose

2. References

3. Responsibilities

4. Leave Chart (Authorities, Approvals and Procedures)

1. PURPOSE. To provide basic supervisory information regarding leave administration in the Federal Highway Administration.

2. REFERENCES.

   1. Title 5, Code of Federal Regulations, Parts 339 and 630, and

   2. Title 5, United States Code, Chapter 63.

3. RESPONSIBILITIES.

   1. Unit Managers are responsible for the general administration of leave within their respective organizations.

   2. The Office of Personnel and Training is responsible for the promotion of leave policies and the interpretation of leave regulations.

   3. Leave Approving Officials are those officials who are authorized to administer leave for employeesunder their supervision. Leave approving officials are responsible for carrying out redelegated leave authority.

   4. Time and Attendance Clerks are responsible for following departmental and agency established guidelines for documenting time and attendance, as outlined in the Integrated Payroll Processing System (IPPS), Time and Attendance Manual.

   5. Employees are responsible for submitting requests for the use of leave to the leave approving official in advance, if possible, furnishing the required supporting documents and calling to the attention of the leave approving official any discrepancies in leave balances related to their duty or leave status. Whenever an unanticipated emergency prevents an employee from reporting for work as scheduled, the employee should call his or her supervisor within the first hour of the work day.

4. LEAVE CHART (Authorities, Approvals and Procedures).

   The official FHWA leave provisions are summarized in the attachments to Chapter 7 (in separate files).

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