5 CFR Part 630

Subpart C

Title 5, Chapter 63

Subchapter I

2.Can be substituted for sick leave.

A maximum of 240 hours of annual leave may be accumulated for GS employees.

Advancement of Annual Leave

Only the amount of leave which would be earned during the leave year can be advanced - if sufficient need is shown.

5 CFR Part 630

Subpart C

Title 5, Chapter 63

Subchapter I

Restored annual leave must be used no later than the end of the leave year ending 2 years after the date of termination of conditions 1 and 2 , or the date of restoration/crediting of leave for conditions 3 and 4, as described in the next column.

This has no effect on the normal limitation for regular annual leave.

2. Exigency of Agency Business: Annual leave, approved in writing and scheduled for use before the beginning of the third biweekly pay period, is not permitted due to program operational demands.

3. Administrative Error.

4. Unjustified or unwarranted personnel action.

For conditions 3 and 4, no action by the employee is required.

5 CFR Part 630

Subpart D

Title 5, Chapter 63

Subchapter I

2. Are incapacitated by physical or mental illness, injury, pregnancy, or childbirth;

3. Would, because of exposure to a communicable disease, jeopardize the health of others by your presence on the job;

4. Absence from work for adoption-related activities.

5. Limited sick leave can be used to:

A.Provide care for a family member as the result of physical or mental illness, injury, pregnancy, childbirth, or medical, dental, or optical examination or treatment;

Under the Family Friendly Leave Act of 1993, the Department of Transportation has defined "family member" to include spouses and parents of spouses; children (including adopted children and spouses of children); parents; siblings and their spouses; and any individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship.

Supervisors should require medical documentation when the period of absence is more than 3 consecutive work days. Documentation generally consists of a statement signed by a registered practicing physician or other practitioner which certifies the nature of the incapacitation, examination, treatment or period of disability in which the employee was receiving professional treatment.

Supervisors may require medical documentation for absences of 3 working days or less. If a pattern develops of excessive sick leave use for short periods of time, the supervisor may require additional medical documentation from that employee. Employees may be placed on leave restriction in the form of a written notice explaining the reason for requiring additional documentation, the types of acceptable documentation, the conditions for which approval of subsequent leave requests can be obtained and the consequences of not providing such documentation. In all cases, the agency may request more complete and detailed medical documentation, as described in 5 CFR Part 339, to determine the appropriateness of the leave request.

1. Deduction from salary due employee;

2. Refund from employee;

3. Claim filed against employee's retirement account;

4. Referral to the General Accounting Office for collection.

Sick leave may not be advanced to an employee who is unlikely to be able to pay it back, for example, an employee who has filed for disability retirement.

of a family member or attend the funeral of a family member.

Full-time employees may use up to 40 hours (5 days) of sick leave each leave year for family care and bereavement purposes. An additional 64 hours (8 days) may be used as long as a balance of at least 80 hours of sick leave in maintained in their sick leave account. The amount of sick leave available for part-time and employees with uncommon tours of duty is pro-rated.

Sick leave may be used in lieu of annual leave if during a period of annual leave the employee unexpectedly becomes eligible to use sick leave, as outlined in 1 through 5 above.

Employees may be advanced up to 30 days of sick leave, if supported by medical documentation. Employees with a time limitation on their appointments may be advanced sick leave only up to the amount they would earn during the remainder of their employment. AA's, SOD's, Regional Administrators, OMC Regional Directors, and FLHD Engineers may approve advanced sick leave.

Advanced sick leave is charged against sick leave subsequently earned. If an employee indebted for advanced sick leave separates (except in the case of death, disability or military service with restoration rights) the debt may be collected by the following:

1. Deduction from salary due employee;

2. Refund from employee;

3. Claim filed against employee's retirement account;

4. Referral to the General Accounting Office for collection.

Sick leave may not be advanced to an employee who is unlikely to be able to pay it back, for example, an employee who has filed for disability retirement.

5 CFR Part 630

Subpart L

Title 5, Chapter 63

Subchapter V

1. The birth of a child and care of a newborn.

2. The placement of a child with employee for adoption or foster care.

3. The care of your spouse, child, or parent with a serious health condition.

4. The employees' own serious health condition which causes the employee to be unable to perform the duties of his/her position.

Annual leave can be substituted for unpaid leave under FMLA. In those situations where sick leave is permitted, it can also be substituted for FMLA Leave.

Leave shall be pro-rated for part-time employees.

FMLA leave used for a birth or placement of a child must be used within 12 months after the birth or placement.

Medical documentation may be required as provided in 5 USC 6383 (b) if leave is taken due to a serious health condition, either the employees' or a family member, and could include second and third medical opinions.

Employees should inform their supervisors that they are invoking their FMLA entitlement by writing it on the SF-71, Application for Leave under Remarks.

(LTP)

5 CFR, Part 630

Subpart I

Title 5, Chapter 63

Subchapter III

Leave Donor Restrictions

A leave donor may donate one-half of the amount of leave which they are entitled to accrue in a leave year. If the donor has use or lose leave, the maximum amount of leave that they may donate is the lesser of:

A. One-half of the amount of annual leave they would be entitled to accrue during the leave year

or

B. The number of hours remaining in the leave year (as of the date of the contribution) for which you are scheduled to work.

Other Agencies

Leave donors can be from another Federal Agency in any of the following instances:

1. The donor is a family member of the leave recipient.

2. The amount of leave transferred from donors within this agency is not sufficient to meet the needs of the leave recipient.

1. Name, position, Social Security number and grade or pay level.

2. A description of the medical emergency.

3. Medical documentation of the emergency which should include the expected duration of the emergency.

4. The amount of unpaid leave that would have to be taken.

A designated contact, either the approved leave recipient or his/her designee, may send a general note requesting donated leave from other employees.

(LTP) Cont.

Leave Recipients can earn a maximum of 40 hours of annual leave and/or 40 hours of sick leave. This leave is set aside in a separate leave account and is available for the leave recipient after the termination of the medical emergency.

LTP for Maternity

The LTP is not intended for use by an employee who wishes to take additional leave to care for a newborn or adopted child, unless extenuating circumstances exist. It can be used by an employee who experiences medial complications resulting from her pregnancy and who does not have sufficient leave to cover her absence from duty. It may also be used immediately following the birth of a child, to allow the mother to recuperate during her period of incapacitation.

Marrow or Organ

Donation (PL 103-329, Section 629(a)).