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U.S. Department of Transportation

Federal Highway Administration

Subject: ACTION: Changes to the National Security
Strategic Goal Initiative: Emergency Highway Traffic
Regulation Plans - Part II
Date: March 11, 2002

Christine M. Johnson /s/ Christine M. Johnson
Program Manager, Operations
Director, ITS Joint Program Office
Arthur E. Hamilton /s/ Arthur E. Hamilton
Program Manager, Federal Lands Highway

Reply to
Attn. of:
To: Division Administrators    

The purpose of this memorandum is to explain new changes and follow up on the August 22, 2000, memorandum with same subject as above (attached is a copy of the 08/22/00 memorandum with Attachment A only). As indicated in the attached memorandum, the principal objective of this initiative is to ensure that States have up-to-date and well-documented coordination procedures that support major military deployments while, at the same time, managing civilian traffic during a national security emergency. The attached memorandum does not imply deletion of EHTR plans, but rather an optional replacement in lieu of EHTR plans. The existence of documented coordination procedures is critical because the Department of Defense (DOD) depends on expeditious force deployment from military installations to their respective ports of embarkation. The September 11, 2001, terrorist attack and the evidence of existing terrorist threats, highlight the need to establish and maintain coordination procedures on a continuing basis.

The August 22, 2000, memorandum required each division to: (1) conduct Emergency Preparedness Meetings in FY 01 and, (2) conduct Follow-up Reviews in FY 02.

(1) Emergency Preparedness Meetings. By the end of FY 01, division offices should have "organized and conducted emergency preparedness meetings with military and State officials and prepared summary reports." About 2/3 of the divisions accomplished this task successfully. We request that divisions that have not conducted these meetings do so by the end of June 2002. The objective of these meetings is for States to have up-to-date and well-documented coordination procedures.

(2) Follow-up Reviews. The August 22, 2000, memorandum also required that, by the end of FY 02, divisions conduct follow-up reviews and prepare a report describing the adequacy of State procedures. The emergency preparedness meetings conducted in FY 01 and throughout June 2002 should have resulted in States re-assessing their current emergency operations procedures and, if necessary, revising their written procedures in light of new information generated during these meetings. To assist divisions with their follow-up reviews, Headquarters will issue "generic" deployment coordination guidelines in April. We suggest that divisions begin scheduling follow-up reviews with their State as early as May so that all follow-up reviews are completed by the end of FY 02, as required in the August 22, 2000, memorandum.

Special emphasis is being given to routes that provide mobilization support for a number of key military installations called Power Projection Platforms (PPP). We have hired a consultant to develop and conduct military deployment coordination tabletop exercises for States with PPP. A pilot exercise will be conducted in Austin, Texas, on March 22, 2000, involving the military installations of Ft. Hood and Ft. Bliss. Similar exercises will be conducted during FY 02 and FY 03 for the remaining States with PPP. Divisions in those States may be asked for support in coordinating these exercises.


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