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FHWA/MODOT Oversight Manual

Federal-aid Highway Program Requirements and Responsibilities

Revised January 2011

Background

Congress has charged FHWA with adminstering the Federal-Aid Highway Program (FAHP) under Title 23, and other associated laws. In addition, FHWA's responsibility for administering the FAHP has been clearly outlined in the following legislation: the Intermodal Surface Transportation efficienty Act (ISTEA) of 1991; the Transportation Equity Act for the 21st Century (TEA-21) of 1998; and the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A legacy for Users (SAFETEA-LU) of 2005. The laws allow States to assume certain delegated responsibilities for FHWA in certain National Environmental Policy Act approvals and in the design, construction, award and inspection of certain Federal-aid projects. In accordance with these provisions, MODOT and FHWA executed a Stewardship/Oversight Agreement on February 2, 2007 which outlines the basic oversight responsibilities and roles of the two agencies in administering the Federal-aid Program in Missouri. On January 13, 2011, Addendum I was executed which updated the full-oversight project selecting criteria.

Purpose

The purpose of this manual is to consolidate information related to managing the Federal-aid Program in Missouri and to serve as a guide which documents the working relationship between FHWA and MODOT and which can be utilized by personnel of both agencies as a reference resource to determine when and if FHWA review and approval is needed on a particular action.

Terminology

In order to provide for consistency and better understanding of the responsibilities associated with managing the Federal-aid Highway Program, the following terms have been defined:

Delegated/Exempt Projects: Projects that do not require FHWA to review and approve actions pertaining to project design, specifications, estimates, right-of-way certification statements, contract awards, inspections, and final acceptance of Federal-aid projects on a project by project basis.

Full Oversight Projects: Projects that require FHWA to review and approve actions pertaining to project design, specifications, estimates, right-of-way certification statements, contract awards, inspections, and final acceptance of Federal-aid projects on a project by project basis.

Major/Unusual Bridges: Bridges over the Missouri or Mississippi Rivers and any bridge with a single span of 500 feet or more irrespective of the total bridge length.

Major Projects: Projects with an estimated total cost greater than $500 million or projects approaching $500 with a high level of interest by the public, Congress, or the Administration.

Oversight: The act of ensuring that the Federal Highway Program is delivered consistent with laws, regulations, and policies. Oversight is the compliance or verification component of FHWA´s stewardship activities.

Performance/Compliance Indicators : These indicators track performance trends, health of the Federal-aid Highway Program, and compliance with Federal requirements.

Practical Design: Developing efficient solutions to meet the project need. The surrounding context will determine the design criteria. Reducing cost in key areas will provide the best value for the taxpayer. Every project we do will make the facility safer after its completion.

Risk Management: The systematic identification, assessment, planning, and management of threats and opportunities faced by FHWA projects and programs.

Stewardship: The efficient and effective management of the public resources which have been entrusted to the Federal Highway Administration.

Web Sites

Additional information on the Federal-aid Program and applicable regulations is available at the following web sites:

Project and Program Action Responsibilties

Page last modified on April 24, 2012.
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