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Home / About / Field Offices / Missouri Division / Programs / FHWA/MODOT Oversight Manual / Chapter 6: Finance

Chapter 6: Finance - FHWA/MODOT Oversight Manual

PROJECT ACTIVITIES AGENCY RESPONSIBLE
Approval Action Reference Document Full Oversight Federal Exempt Non-NHS
Pre-validate (funds availability and eligibility determinations) and obligate Federal-aid Highway Funds Title 23 U.S.C. Sections 118
and 120
FHWA FHWA FHWA
Approval of Non-Exempt and Exempt Combined Project Authorization/Agreements Title 23 U.S.C. Sections 106 and 115 FHWA FHWA FHWA
Review and approve the participation of Federal-aid funds in costs incurred prior to authorization 23 CFR Part 1.9 FHWA FHWA FHWA
Review and determine the eligibility of federal participation in administrative settlement costs/contract claims 23 CFR 140E FHWA FHWA FHWA
Approve Federal-aid Current Billing (Rapid Approval State Payment System) Payments Title 23 U.S.C. Section 121 FHWA FHWA FHWA
Review and correct project agreement exceeds (over-obligation and over-expenditure of Federal-aid apportionments/allocations) Title 31 U.S.C. Sections 1301, 1341 and 1517 and Anti-Deficiency Act. FHWA/MoDOT FHWA/MoDOT FHWA/MoDOT
Review and approve MoDOT's Tapered Match project requests Section 1302 of TEA-21, Title 23 U.S.C. Sections 121 and 133 FHWA FHWA FHWA

 

PROGRAM ACTIVITIES AGENCY RESPONSIBLE
Approval Action Reference Document Approve Remarks
Ensure that MoDOT's Financial Management System adequately accumulates costs charged to FHWA projects Title 23 U.S.C.
Section 302
FHWA  
Review and approve MoDOT's methodology for claming Federal-aid reimbursements 23 CFR Part 140 FHWA  
Determination of allowable and unallowable costs for third-party agreements 23 CFR Parts 172, 645, 646 & 48
CFR Part 31
FHWA  
Use of Bridge Replacement and Rehabilitation Program Soft Match. Title 23 U.S.C.
Section 144
FHWA  
Project Funds Management (timely use of unexpended balances and project closing – inactive obligations). FHWA FIRE Order 4560.1A FHWA  
Ensure timely reimbursement of Federal-aid Highway Funds and the transfer of Federal-aid Highway Funds (Treasury-State Agreement) to the State Treasurer's and State Auditor's Offices Cash Management Improvement Act FHWA  
Complete annual certification reviews for the FIRE Program and provide assurances per FMFIA and FIRE Program FHWA FIRE Order 4560.1A FHWA  
Process Freedom of Information Act Requests FOIA Act and 49 CFR Part 7 FHWA Responses are coordinated with the appropriate Division Office program officer.
Approval of Procurement Requests/Purchase Orders 48 CFR Part 31 Federal Acquisition Regulations FHWA Review and processing of documents is performed by the Office Support Clerk.
Assist MoDOT in the management of two State Infrastructure Bank Cooperative Agreements and submit to Headquarters for approval as needed. (Note: TEA-21 Agreement replaced the initial agreement and is still active) Section 350 of the NHS Act and TEA-21
Section 1511
FHWA  
Review/approve funding requests and project agreements to capitalize the Missouri State Infrastructure Bank Section 350 of the NHS Act and TEA-21, Section 1511 FHWA Requests prepared and submitted by MoDOT Resource Management.
Coordinate/review MoDOT’s toll credit requests (credits for the non-federal share) for Lake of the Ozarks Toll Bridge and submit them to Headquarters for approval. Headquarters only approved the Lake of the Ozarks Toll Bridge to receive these credits. Section 1044 of ISTEA and Title 23 U.S.C. Section 120 FHWA Requests prepared and submitted by MoDOT Resource Management.
Coordinate/review MoDOT's Transportation Infrastructure Finance and Innovation Act requests and submit to HQ for approval Section 1501 of TEA-21, 23 CFR Part 180 and 48 CFR Part 80 FHWA Requests prepared and submitted by MoDOT Resource Management.
Review/approve transferability of Federal-aid Highway Funds Title 23 U.S.C.
Section 110
FHWA Requests prepared and submitted by MoDOT Resource Management.
Approval of MoDOT's Indirect Cost Negotiation Agreement Revised OMB Circular A-87 FHWA Requests prepared and submitted by MoDOT Business and Benefits Support
Provide technical assistance to MoDOT on audit requirements for FHWA projects. Single Audit Act Amendments of 1996, 23 CFR Parts 140.922, 172.7 FHWA  
Provide technical assistance to MoDOT on uniform administrative requirements for State and Local Governments, Institutions of Higher Education, and Non-Profit Organizations. 49 CFR Parts 18 and 19 FHWA  
Review and approve MoDOT’s methodology for applying fringe/labor additive rates to capture Federal reimbursements. Revised OMB Circular A-87 and 49 CFR Part 18 FHWA  
Control findings and cited costs resulting from reviews, audits, and Federal-aid Ineligibility Notifications – Form 1367. FHWA Financial Management Tools Kit FHWA  
Local Public Agency 49 CFR Part 18, Section 1904 of SAFETEA-LU, 23 CFR 635.105 MoDOT/FHWA  

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Page last modified on April 24, 2012.
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