FHWA/MoDOT Partnering Agreements
I. Roles and Responsibilities of MoDOT
Ensure that the
Bridge Division performs in accordance with state and federal laws and regulations
while implementing MoDOT's Strategic Plan and related Business Plan priorities
and goals. For our program area, the following tasks are considered the most
important and we will work with FHWA as true partners to ensure success:
- Develop bridge contract plans in accordance with MoDOT's established policies and procedures.
- Extend invitations to FHWA bridge staff to meetings in which they express interest to participate.
- Submit type, size and location (T.S.&L) drawings to FHWA 10 working days prior to expected approval.
- Submit design exceptions I 0 working days prior to expected response.
- Submit bridge plans, specials and estimates (P.S.E.) to Design Division to meet STIP commitment.
Design will submit bridge. P.S.E. to FHWA with the complete project P.S.E.
- Maintain National Bridge Inventory (NBI) for Missouri. Submit NBI to FHWA for approval
by April 1st each year.
- Works as a partner with Maintenance in the administration of the NBIS.
- MoDOT determines of a bridge project is "Full FHWA Oversight".
II. Roles and Responsibilities of FHWA
Ensure that FHWA's
Bridge Program is administered in accordance with federal laws and regulations
while implementing FHWA's Performance Plan and required stewardship and oversight.
For our program area, the following tasks are considered the most important
and we will work with MoDOT as true partners to ensure success:
in bridge project development activities in coordination with MoDOT's Bridge
Office and with FHWA's Transportation Engineers. Provide bridge project
review and approval on designated FHWA oversight projects in accordance
with the current Oversight Agreement between MoDOT and FHWA.
consistent communication with MoDOT's Bridge Division regarding status of
oversight projects and identify those that the FHWA bridge staff would like
to more fully participate in.
drawings within 10 working days.
exceptions within 10 working days.
portion of P.S.E. within 5 working days.
the annual submittal of NBI data for Missouri to FHWA HQ by April 1 of each
and review of the National Bridge Inspection Program in Missouri, including
the National Bridge Inspection Standards and the
National Bridge Inventory.
We agree to
concentrate efforts in improving our work by following these ground rules:
- We will
respect each other by acting professionally and listening to respective
points of view.
- We will communicate
by the most effective methods available (e.g. phone, e-mail and meetings).
- We will make decisions by mutual agreement whenever possible. When unable to do
this, we will elevate to a higher level in accordance with the conflict
- We will conduct meetings between MoDOT's State Bridge Engineer and FHWA's Division
Bridge Engineer quarterly or semiannually, in order to discuss any items
or issues of mutual interest.
- We will collaborate in the annual development of the bridge-related portions of
MoDOT's Business Plan and FHWA's Performance Plan.
- We will
present a unified voice to internal and external customers. We will discuss
matters together before responding to customers.
- We will revisit this partnering agreement annually to determine if changes need
to be made.
IV. Conflict Resolution
In case of conflict, we will resolve it at the lowest level by mutual agreement. If
we cannot reach a mutual agreement, we agree to elevate the issue in the
MoDOT's State Bridge Engineer and FHWA's Division Bridge Engineer will
meet to discuss and attempt to resolve conflicts that could not be resolved
by their staffs.
unresolved at the first level will be elevated to MoDOT's Director of
Project Development and FHWA's Assistant Division Administrator.
any issues unresolved at the first or second levels will be elevated to
MoDOT's Chief Engineer and FHWA's Division Administrator.
V. Performance Evaluation
will measure our partnering progress and success by the following performance
- 90% of
projects involving FHWA reviews, approvals and decisions completed within
10 working days of submittal.
- 90% of
MoDOT responses to FHWA review comments within 10 working days.
we agree to enhance the good working relationship between the two offices
by having regular meetings between MoDOT's State Bridge Engineer and FHWA's
Division Bridge Engineer. These meetings will serve as a regular opportunity
to assess performance and ensure that our offices continue to work well
We will measure
our bridge program strength by the following measures. These measures will continue
to be monitored and reported as indicated. Measures may be added, modified or
deleted by mutual agreement through revision to this parterning agreement.
- Number of Deficient
Bridges on the State System (Major and Minor Highways)
- Percent of Minor
Bridges that are Structurally Deficient
- Percent of Truss
Bridges with Gusset Plate Analysis Complete
Communications with Management
We will keep
management informed of our activities and how our partnering is working
to regularly inform our immediate supervisors of significant activities
in the Bridge area and to provide updates on how this partnering agreement