FHWA/MoDOT Partnering Agreements
Project of Division Interest (PoDI):
- PoDIs are those projects that have an elevated risk, contain elements
of higher risk, or present a meaningful opportunity for FHWA
involvement to enhance meeting program or project
II. Roles and Responsibilities of MoDOT
MoDOT's Role – Ensure that the Bridge Division performs in accordance with
state and federal laws and regulations while achieving MoDOT's priorities
and goals. For our program area, the following tasks are considered the
most important and we will work with FHWA as true partners to ensure
- Develop bridge contract plans in accordance with MoDOT's established
policies and procedures.
- Extend invitations to FHWA bridge staff to meetings in which they express
interest to participate.
- Submit type, size and location (TS&L) drawings for identified PoDI
projects to FHWA 10 working days prior to expected approval.
- Submit Design Exceptions for identified PoDI projects 10 working days
prior to expected response.
- Submit bridge plans, specifications and estimates (PS&E) for
identified PoDI projects to Design Division to meet STIP
commitment. Design will submit bridge PS&E for identified PoDI
projects to FHWA with the complete project PS&E.
- Maintain National Bridge Inventory (NBI) for Missouri. Submit NBI to
FHWA for approval by April 1st each year.
- Administer the bridge inspection program in Missouri to ensure compliance
with the NBIS.
- MoDOT determines if a bridge project is under State Administered or
included as an FHWA PoDI project per Section 123.1.1 of the Engineering
Policy Guide. This section references the PODI Matrix, developed
through a risk-based process by FHWA and updated quarterly. The
PoDI matrix outlines the project actions that require FHWA
involvement and/or approvals.
III. Roles and Responsibilities of FHWA
FHWA's Role â€“ Ensure that FHWA's Bridge Program is administered in accordance
with federal laws and regulations while implementing FHWA's Performance
Plan and required stewardship and oversight. For our program area, the
following tasks are considered the most important and we will work
with MoDOT as true partners to ensure success:
- Participate in bridge project development activities in coordination
with MoDOT's Bridge Division and with FHWA's Transportation Engineers.
Provide bridge project review and approval on designated PoDI
projects in accordance with the current Oversight Agreement
between MoDOT and FHWA.
- Maintain consistent communication with MoDOT's Bridge Division regarding
status of identified PoDI projects, and identify those that the FHWA
bridge staff would like to more fully participate in.
- Review TS&L drawings for identified PoDI projects within 10 working
- Review Design Exceptions for identified PoDI projects within 10 working
- Review the bridge portion of PS&E for identified PoDI projects within
10 working days.
- Coordinate the annual submittal of NBI data for Missouri to FHWA HQ
by April 1st each year.
- Perform oversight and review of the National Bridge Inspection Program
(NBIP) in Missouri, including the National Bridge Inspection Standards
(NBIS) and the National Bridge Inventory (NBI).
- Apprise MoDOT of changes in the NBIS, the NBIP, the NBI and the developing
National Tunnel Inspection Standards (NTIS).
- Annually provide information related to the Bridges of Opportunity to
MoDOT and coordinate with MoDOT on the Division's response to FHWA HQ
on requested information.
IV. Ground Rules
We agree to concentrate efforts in improving our work by following these
- We will respect each other by acting professionally and listening to
respective points of view.
- We will communicate by the most effective methods available (e.g. phone,
e-mail and meetings).
- We will make decisions by mutual agreement whenever possible. When unable
to do this, we will elevate to a higher level in accordance with
the conflict resolution process.
- We will conduct meetings between MoDOT's State Bridge Engineer and FHWA's
Division Bridge Engineer quarterly or semiannually, in order to
discuss any items or issues of mutual interest.
- We will collaborate in the annual development of the bridge-related
portions of MoDOT's Business Plan and FHWA's Performance Plan.
- We will present a unified voice to internal and external customers. We
will discuss matters together before responding to customers.
- We will revisit this partnering agreement annually to determine if changes
need to be made.
V. Conflict Resolution
In case of conflict, we will resolve it at the lowest level by mutual
agreement. If we cannot reach a mutual agreement, we agree to elevate the
issue in the following manner:
- First, MoDOT's State Bridge Engineer and FHWA's Division Bridge Engineer
will meet to discuss and attempt to resolve conflicts that could not
be resolved by their staff.
- Issues unresolved at the first level will be elevated to MoDOT's Director
of Project Development and FHWA's Assistant Division
- Finally, any issues unresolved at the first or second levels will be
elevated to MoDOT's Chief Engineer and FHWA's Division
VI. Performance Evaluation
We will measure our partnering progress and success by the following
performance indicators. If either partner indicates these measures may
not be met, then data on that item will be collected to evaluate the
measure until such time as both partners have no concerns.
- 90% of projects involving FHWA reviews, approvals and decisions completed
within 10 working days of submittal.
- 90% of MoDOT responses to FHWA review comments within 10 working days.
- In addition, we agree to enhance the good working relationship between
the two offices by having regular meetings between MoDOT's State
Bridge Engineer and FHWA's Division Bridge Engineer. These
meetings will serve as a regular opportunity to assess performance
and ensure that our offices continue to work well
We will measure our bridge program strength by the following measures. These
measures will continue to be monitored and reported as indicated.
Measures may be added, modified or deleted by mutual agreement through
revision to this parterning agreement.
- Percent of Structurally Deficient Bridge Deck Area on NHS Bridges (Tracker
measure 2d). Target: < 8 percent. Desired trend: Down.
- Number of active Plans of Corrective Action on the NBIP. Desired trend:
- Number of Truss Bridges Awaiting Gusset Plate Analysis (Bridge Division
D-Tracker measure 2b). Desired trend: Down.
VII. Communications with Management
We will keep management informed of our activities and how our partnering is
- We agree to regularly inform our immediate supervisors of significant
activities in the Bridge area and to provide updates on how this
partnering agreement is working.