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HPMS Field Manual
Chapter 1: Introduction
The Federal Highway Administration (FHWA) has the responsibility to assure that adequate highway transportation information is available to support its functions and responsibilities, including those of the Administration and the Congress. The primary purpose of the Highway Performance Monitoring System (HPMS) is to serve these data and information needs. The HPMS provides data that reflects the extent, condition, performance, use, and operating characteristics of the nation's highways.
The provision of HPMS data is a cooperative effort with state highway agencies (SHAs), local governments and metropolitan planning organizations (MPOs) working in partnership to collect, assemble, and report the necessary information. In consultation with its HPMS partners, stakeholders, and customers, FHWA has identified the data to be reported and has provided data definitions and standards. FHWA has developed and maintains PC-based data submittal software and analytical models and techniques that FHWA and a number of States use with the HPMS data to do policy sensitive system, corridor, and subarea planning and programming. Taken together, these activities support informed highway planning, policy making, and decision making at the national, state, and local levels.
Contents of the HPMS Field Manual
Chapter I provides general information on the background, scope, and major uses of the HPMS, provides an overview of reporting requirements and introduces the sampling concept. Chapters II through VII provide more specific information on submittal requirements and the major components of an HPMS submittal:
Additional detailed information on specific data coding, sample selection, and technical procedures and requirements are included in Appendices A through N. These appendices should be consulted by those collecting and reporting HPMS data for explanation of specific requirements, techniques, or procedures to be used in developing the HPMS data set for FHWA.
Uses of HPMS Data
Length, lane-mile, and travel data are used for apportionment of Federal-aid highway funds. HPMS data are also used for assessing and reporting highway system performance under FHWA's strategic planning process. HPMS data form the basis of the analyses that support the Conditions and Performance Reports to Congress and are the source for a substantial portion of the information published in Highway Statistics and in other FHWA publications and media. Finally, the HPMS data are widely used throughout the transportation community, including other governmental interests, business and industry, institutions of higher learning, the media and general public. Table I-1 contains information on the source of selected length, lane-mile, and travel data from the HPMS data set.
Scope of The HPMS
The HPMS is a nationwide inventory system that includes data for all of the Nation's public road mileage as certified by the States' Governors on an annual basis. This includes facilities both on and off State-owned highway systems. Each State is required to furnish annually all data requirements specified in the HPMS Field Manual. The District of Columbia and the Commonwealth of Puerto Rico are considered to be States for HPMS reporting purposes. United States Territories (Guam, the Commonwealth of the Northern Marianas, American Samoa, and the Virgin Islands) are required to annually report limited HPMS summary data only in addition to public road mileage certifications.
Overview of HPMS Reporting Requirements
The HPMS is an integrated database that was developed in 1978 as a national highway transportation system database. It includes limited data on all public roads, more detailed data for a sample of the arterial and collector functional systems, and area wide summary information for urbanized, small urban and rural areas. The HPMS also requires the reporting of supplemental air quality non-attainment area sample data and LRS data for FHWA use in a geographic information system.
The Manual contains reporting specifications for the various types of data in HPMS, a timetable for coordinating and updating the various data items and components of the HPMS, and information on maintaining the HPMS sample; information related to the use and maintenance of the HPMS submittal software is included in the software documentation. All HPMS data are to represent conditions as of December 31 of the data year. Since travel, length, and lane miles are used to apportion funds, it is important that these data represent the entire calendar year. Each State is expected to make an annual submittal of HPMS data in accordance with the procedures, formats, and codes specified in this Manual. Each State should also assure that there is agreement between the Certified Public Road Mileage and the total length (kilometers or miles) reported to FHWA via HPMS. After the initial reporting of LRS data, only updated information is required on an annual basis.
Regulations governing the FHWA State Planning and Research (SPR) funded work programs [23 Code of Federal Regulations (CFR), Part 420] outline responsibilities for furnishing FHWA adequate information for administering the Federal-aid highway program. Maintaining a valid HPMS database is an item of national significance; items of national significance must be adequately addressed in each State's annual work program. This extends beyond the simple reporting of data each year and includes taking actions to assure that all data are complete, current, and accurate. Although there may be other participants in the collection and reporting process, the ultimate responsibility for the accuracy and timely reporting of HPMS data lies with the State highway agency.
The submission of false data is a violation of the United States Code (U.S.C.), Title 18, Section 1020.
HPMS due date: June 15th of the year following the data year.
Send items that are in other than electronic format to:
Arrangements for delivery of items to be provided in electronic format should be made with the Office of Highway Policy Information and the Division Office on a State specific basis.