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Stewardship and Oversight Agreement

Appendix B
Oversight Agreement Project Action Matrix

ACTIVITY BASIS OF DELEGATION FO PO
Design, Right-of-Way, Utility, and Construction Authorizations   FHWA FHWA
Design Exceptions PENNDOT (DM-1A) FHWA PENNDOT
Design and Construction Consultant Agreement (Original and Supplements) Approvals PENNDOT (Pub. 93)23 CFR 172 PENNDOT 1) PENNDOT 1)
Open End Consultant Agreement (Original and Supplements) Approval PENNDOT (Pub. 93)23 CFR 172 PENNDOT 1) PENNDOT 1)
Open End Consultant Agreement Work OrderApprovals PENNDOT (Pub. 93)23 CFR 172 PENNDOT 1) PENNDOT 1)
Approvals and Authorization of Protective Buying or Hardship Acquisition   FHWA FHWA
Approval of R/W Certificate PENNDOT (R/W Manual) PENNDOT 2) PENNDOT 2)
Authorization of Last Resort Housing PENNDOT (R/W Manual) PENNDOT PENNDOT
Revisions to Access Control or Revised Access Points (Interchanges) PENNDOT (DM-1A & R/W Manual) PENNDOT 3) PENNDOT 3)
New Access Points (Interchanges) PENNDOT (DM-1A & R/W Manual) PENNDOT 3) PENNDOT 3)
PS&E Approvals and Addenda Oversight Agreement FHWA PENNDOT
Concurrence in Award Oversight Agreement FHWA PENNDOT
Construction Inspection Oversight Agreement FHWA PENNDOT
Approve Work Orders and Time Extensions Oversight Agreement FHWA 5) PENNDOT
Final Inspection and/or Final Acceptance PENNDOT (Pub. 8 ) FHWA PENNDOT
Construction Claim Reviews/Settlements Oversight Agreement FHWA FHWA 6)
Cancellation, Severance, Termination, orDefault of Construction Contracts Oversight Agreement FHWA FHWA 6)
Warranty Specifications   FHWA FHWA
Structure Reviews & Approvals 11) PENNDOT (DM-4) PENNDOT 8) PENNDOT
Traffic Surveillance/Control Systems 12) Oversight Agreement FHWA PENNDOT
Signing/Traffic Signal Approvals PENNDOT (Pubs. 111, 148, 149) PENNDOT 13) PENNDOT 13)
Pavement Design PENNDOT (Pub. 242) FHWA PENNDOT
NEPA Approvals PENNDOT (Pub. 294) FHWA 10) FHWA 10)
Proprietary/Patented Items Oversight Agreement FHWA PENNDOT
Force Account Method of Construction (Including Utility and Railroad Adjustments) Oversight Agreement FHWA PENNDOT

 

Oversight Agreement Program Matrix

ACTIVITY BASIS OF DELEGATION OVERSIGHT
ROW Joint Use Lease Approval PENNDOT (R/W Manual) PENNDOT 3)
Limited Access Highway Utility OccupancyPermit PENNDOT (DM-5) PENNDOT 4)
Limited Access Highway Occupancy Permit PENNDOT (Pub. 170) PENNDOT 14)
Disposal of Excess ROW from Federal-aid ROW or Construction Projects PENNDOT (DM-1 & 1A & R/W Manual) PENNDOT 3)
New/Experimental Products-Product Evaluations/Approvals-General Oversight Agreement PENNDOT 7)
Federal Lands Highway Program Approvals FHWA (DTFH71-97-X-00030)PENNDOT (SOL 430-97-63) PENNDOT 9)
Emergency Relief FHWA (FHWA-PD-93-051) FHWA
Highway/Railroad Crossings Oversight Agreement PENNDOT

  1. Consultant agreements for Management Services must be approved by FHWA.

  2. FHWA approves Type 2 & 3 Right-of-Way certificates for Interstate Projects.

  3. FHWA approval is required for actions affecting the Interstate System.

  4. FHWA's prior concurrence is required when:

    1. The approved installation is not in accordance with 23 CFR or PENNDOT Design Manual, Part 5.
    2. Longitudinal installation of private lines are proposed.

  5. As per Project Office Manual.

  6. Until written procedures for Construction Claim Reviews/Settlements are approved by FHWA, approval authority for PO NHS is with FHWA.

  7. Approval of project specific specifications is required by FHWA.

  8. Consultation with FHWA per DM-4 Approval Matrix is required.

  9. NEPA & 4(f) approvals retained by FHWA.

  10. PENNDOT approval of Categorical Exclusion Evaluations (CEE’s) is as specified in Pub. 294.

  11. Exceptions to HBRR program eligibility criteria must be approved by FHWA.

  12. Projects must conform to ITS Architecture requirements in 23 CFR Part 940.

  13. Projects must conform to MUTCD or FHWA approval is required.

  14. FHWA approval required for Permanent HOPs involving Interstates.

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