Office of Planning, Environment, & Realty (HEP)
October 8, 2003
December 14, 2002 In a visit to use data in the Boston RDC, the administrator explained I may be able to get access in the Maryland RDC and that there were advantages to being near Washington DC and closer to demographic/JTW and ACS census staff and the Disclosure Review Board.
January 2003 The Boston RDC administrator said that I would have to transfer the data from Boston to DC as I did not have a satisfactory reason for needing access to multiple centers.
Feb-March 2003 A series of emails were exchanged about transferring the project and how long I would have access to the data in Boston. It was decided that the desired third year of data would not be available in Boston (but that I would have permission to use it in Suitland).
April 10 2003 I was instructed to revise my RDC proposal (AGAIN) to describe why I needed the third year of data. Revisions were sent immediately.
April 29, 2003 I received a draft agreement from Arnie Reznek, MD RDC administrator, to review that needed the name of a Villanova signatory (Director of the Office of Sponsored Research was designated). This included a start date of June 4.
May 1, 2003 I received revised draft agreement including signatories and revised start date of May 16.
May 21, 2003 After emails inquiring about status, I learned that the agreement had to be revised by them with some "minor changes" which would change the start date back to June 4.
June 17, 2003 I received agreement signed by Dr. Ron Jarmin on June 5. I obtained the necessary Villanova signatures and returned on June 19, 2003.
July 3, 2003 I received account and data request form. (It was first sent to my University of Massachusetts account on June 30.) I printed out 20 pages and sent it overnight. (The form said that if it was not sent overnight it could take weeks to process.)
July 10, 2003 The overnight mail was misdirected as the USPS address was different from the FedEx address. The Center received it on this date and I was told that July 14 would be the only day I could start in the next two weeks.
July 14, 2003 I started. By the end of the day, the three years of ACS data was transferred into STATA. I agreed to come back Friday and get my badge processed at the Suitland location (2 ½ miles away from the RDC in Upper Marlboro, MD). (Badge processing was not done on Mondays.)
July 18, 2003 Returned for my badge. The process took about two hours because security observed that they had never processed my fingerprints and they were over one year old. So I "was lucky" that they could do my fingerprints that day. Additionally, initially they made a badge with only 6:30-6:30 M-F access. Another trip to the security office and some phone calls later, I was able to get a 24-hour access badge. The badge allows access to the census buildings and has a chip for access to the Washington Plaza building after hours, the RDC/CES office at all times, the WP parking garage, the canteen, etc. Access to the RDC rooms requires a numerical code.) It turns out that the delay was OK because Washington Plaza had an electrical outage and I came back to dark computers.
Mid-August Started conversation about Disclosure procedure. Discovered that two forms: Project Clearance Record and Request for Clearance were necessary.
August 29, 2003 Met with Arnie Reznek, MD RDC administrator, and Phil Salopek about how to prepare the data for disclosure. Filled out the forms and left the data for them to access.
September 23, 2003 Told that Arnie and Phil had looked at the data and that they had questions that they wanted to discuss via a conference call. They gave me two preferred times on Wednesday, September 24.
September 24, 2003 Conference call. Lasted 90 minutes. After some logistical delays, it was determined that I would go to the RDC and label the desired tables for the disclosure review board-both the desired tables and the unweighted supplemental tables that the board would need.
September 29, 2003 Visited the RDC but could not get past the login screens because my file storage was too large. Without my knowledge, I had been generating a "core" file that prevented my login.
October 5, 2003 I visited the RDC again and left edited files for Arnie and Phil to review for disclosure.
[The desired tables were released in November 2003 after review by the Disclosure Board and values representing two or fewer respondents were deleted.]