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National Scenario Planning Peer Exchange Report - July 8-10, 2012

Appendix A: Peer Exchange Agenda

Sunday, July 8, 2012

11:00 a.m. - 6:00 p.m., Beckman Center

1:15 p.m. - 3:30 p.m., Board Room
Metropolitan Policy, Planning, and Processes Committee (ADA20) Committee Meeting

1:15 p.m. - 3:00 p.m., Auditorium
Scenario Planning Across the Nation and Across Agencies
Moderator: Fred Bowers, FHWA
Speakers will provide different perspectives on scenario planning and how it can benefit States, regions, communities, neighborhoods, or others. Speakers will introduce the Federal perspective on scenario planning, including the FHWA and FTA Scenario Planning Program, which delivers resources, technical assistance, and guidance to agencies interested in learning more about scenario planning, and describe how scenario planning can be an integral part of the Federal planning process. Other speakers will describe scenario planning from the State, regional, and other perspectives.

3:00 p.m. - 3:30 p.m., Auditorium
National Examples of Excellence in Transportation Planning
The TPEA Program is a biennial awards program recognizing outstanding initiatives across the country to develop, plan, and implement innovative transportation planning practices. Join representatives from FHWA, FTA, APA, and TRB as they announce the nine winners of the 2012 TPEA program.

3:30 p.m. - 4:00 p.m.

4:00 p.m. - 5:30 p.m., Auditorium
Approaches to Scenario Planning
Moderator: Jim Thorne, FHWA
This session will explore a range of approaches for conducting scenario planning. These approaches range from efforts exemplified in Envision Utah or the Blueprint processes where a future based upon current trends is contrasted with an alternative future (e.g., Smart Growth) to approaches that focus on addressing uncertainty, contingency planning, or robustness of different investment decisions. Approaches may reflect context (e.g., statewide, regional, corridor, local), issues to be considered, and available tools and resources. Lessons learned in the application of these approaches will also be shared.

6:00 p.m. - 7:30 p.m., Hyatt Regency Newport Beach Garden
Join conference participants at the opening reception at the Hyatt Regency Newport Beach Hotel for light refreshments. Meet the winners of the 2012 TPEA at the poster session to learn more about their award-winning transportation plans and projects.

Monday, July 9, 2012

7:00 a.m. - 8:00 a.m., Dining Room

7:30 a.m. - 5:00 p.m.


8:00 a.m. - 5:15 p.m., Auditorium
Tools Showcase (throughout the day during breaks)
The tools showcase will occur throughout the day during breaks. The showcase will present more informal opportunities for participants to engage in dialogue with presenters, specifically as related to use of analysis tools to support scenario development or evaluation. The showcase will include examples of both simpler and more complex tools. It will focus on highlighting examples from the public sector but may include representatives from the private and academic arenas as well.

8:00 a.m. - 9:45 a.m., Auditorium
Collaboration and Scoping in Scenario Planning
Moderator: Rich Weaver, APTA
This session will focus on how to "gear up" for a scenario planning effort by identifying the major objectives of the process and the resources needed to support the effort. This includes engaging partners, outlining the nature and extent of the public and stakeholder process, identifying ways to integrate scenario planning into existing programs, and describing the current status and trajectory of the region, such as transportation systems, land use patterns, environmental resources and constraints, and demographics. The session will address considerations in getting organized to conduct scenario planning, how to work collaboratively with other agencies and stakeholders, and strategies for effectively engaging the community in the process.

9:45 a.m. - 10:15 a.m.

10:00 a.m. - 12:00 p.m., Board Room
Transportation Programming, Planning, and Systems Evaluation Committee (ADA50) Committee Meeting

10:15 a.m. - 12:00 p.m., Auditorium
Developing Effective Scenarios When the Future is Uncertain
Moderator: Thera Black, Thurston Regional Planning Council
This session will hone in on scenario development itself. Central to successful scenario development is the ability to create compelling scenario narratives that not only frame the critical choices and trade-offs to be analyzed but that also point to actions needed to achieve those outcomes given predictive trends. During this session, participants will look at how to reconcile tensions between likely or plausible futures and those that are aspirational or driven by community desire. Participants will consider the importance of identifying and understanding causal relationships that drive trends and events, and how to temper them with future uncertainties. This session will also focus on how planners can develop meaningful scenarios and communicate scenario analysis with diverse public and stakeholder groups. Overall, the session will stimulate thinking about successful scenario development in an era of increasing uncertainty and volatility, the challenges of integrating driving forces and future uncertainties into scenario development, and the implications of not doing so.

12:00 p.m.  - 1:15 p.m., Dining Room

1:15 p.m. - 3:00 p.m., Auditorium
Scenario Planning Tools
Moderator: Brian Betlyon, FHWA
There is a broad spectrum of scenario planning tools available to practitioners from simple spreadsheet-based tools to complex simulation modeling tools. The requirements associated with selecting a specific tool (e.g., data, resource availability, functionality, and expertise) play a significant role in how tools are used as part of the scenario planning process. Simpler tools may require fewer data, resources, and expertise to run but also may have less functionality whereas complex tools might require more data, resources, and expertise to run but also might include a larger amount of functionality. This session will include case study examples from practitioners on the development and use of a range of scenario planning tools. Further, it will explore how agencies can choose the right tools based on available data and resources, how tools can and should be used, and what analysis options are available to agencies with limited resources.

3:30 p.m. - 5:15 p.m., Auditorium
Assessing, Evaluating, and Monitoring Scenarios
Moderator: Matt Hardy, AASHTO
This session will focus on a discussion of indicators and performance measures that may be used in scenario planning, as well as how stakeholders can decide on the most meaningful measures and the appropriate data and analysis methods that support these measures. Finally, this session will explore what information should be presented or shared with others to support informed decision-making, performance tracking and reporting, and how agencies should use this information to improve the planning process and public engagement.

Tuesday, July 10, 2012

7:00 a.m. - 8:00 a.m., Dining Room

8:00 a.m. - 11:00 a.m., Board Room
Public Involvement in Transportation Committee (ADA50) Committee Meeting

8:30 a.m. - 10:00 a.m., Auditorium
Carrying Scenario Planning Forward to Implementation
Moderator: Kelli Fairless, Valley Regional Transit 
This session will focus on how to effectively implement scenario planning and take some of the key ideas and concepts discussed during the workshop home to your organization. This session will explore some of the key elements learned by others to incorporate into action planning and implementation of scenarios by examining lessons learned from more experienced organizations (State DOTs, MPOs, transit agencies, and others) and regions (small, medium, large) in the United States. The panel of speakers will provide case studies highlighting a variety of approaches to successful action planning and implementation and integration with an organization's planning documents (e.g., long-range transportation plan and the transportation improvement program). Panelists will share what they learned about engaging decision-makers and key public and private partners, working through conflicts, the role of the private sector in implementation, and the importance of Federal, State, and local coordination efforts in funding projects.

10:00 a.m. - 10:30 a.m.

10:30 a.m. - 12:00 p.m., Auditorium
Closing Session
Moderator: Rae Keasler, FHWA
This session will drive home the key findings from the peer exchange and identify potential short- and long-term action steps for participants and future users.

Updated: 02/27/2013
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