U.S. Department of Transportation
Federal Highway Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
Federal Highway Administration Research and Technology
Coordinating, Developing, and Delivering Highway Transportation Innovations
|This report is an archived publication and may contain dated technical, contact, and link information|
Publication Number: FHWA-RD-03-074
Communications Reference Guide
In addition to the standard research reports, technical flyers, and brochures, there are many other ways to disseminate research results and information about the activities and accomplishments of FHWA research and technology. Researchers should look first to our own periodical publications: Public Roads, R&T Transporter, and FOCUS. These periodicals are distributed to audiences both within and outside FHWA.
When a manager or researcher needs to reach a more specific audience or the general public, it may be appropriate to seek further outreach—in a press release, an interview, or through publication in trade journals. Conversely, members of the press often contact researchers directly for technical commentary. Establishing and conducting media relations, writing news releases, participating in interviews, and publishing in trade journals are activities requiring participation of FHWA's Office of Public Affairs.
Note: If you are contacted by a reporter, contact the Office of Public Affairs immediately.
Any R&T technical articles submitted for publication in journals and magazines outside FHWA must be edited by HRTM. Upon final edit and review, HRTM will submit the article to the Office of Public Affairs for final review and submission to the magazine or journal. HRTM also is available to write magazine articles from scratch. A trade publication may be an appropriate vehicle to provide information to your intended audience. If so, please contact HRTM for writing or editing articles for trade publications. HRTM will work with the Office of Public Affairs for review after editing. To publish articles in trade publications:
All articles for external periodicals (e.g., trade journals) and direct media contact must be reported to the Office of Public Affairs for review, possible editing, and distribution by FHWA's Office of Public Affairs. Before submission to the Office of Public Affairs, the draft release or external trade journal article must have the written endorsement of the appropriate office director, indicating that the release or article is accurate, is consistent with USDOT policies and positions, addresses sensitive or timely issues, and is appropriate for mass dissemination.
Because publication in periodicals requires a longer leadtime than placement in newspapers or broadcast media, authors should contact the journal editorial staff for publishing deadlines.
When the Office of Public Affairs asks you to respond to a member of the media, please observe the following 12 rules:
Topics: research, publications
Keywords: research, Federal Highway Administration research publication guidelines, report guidelines
TRT Terms: research, information organization, documents, monographs, reports, guidelines