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Publication Number: FHWA-RD-03-074

Communications Reference Guide

References

  1. FHWA Publications and Printing Handbook, Federal Highway Administration, Washington, DC, 2004.

  2. United States Government Printing Office Style Manual 2000, 29th edition, U.S. Government Printing Office, Washington, DC, 2004.

  3. Merriam-Webster's Collegiate® Dictionary, Merriam-Webster, Incorporated, Springfield, MA, 2004 (www.m-w.com).

  4. The Chicago Manual of Style, 15th edition, The University of Chicago Press, 2003.

  5. "Guide to the Section 508 Standards for Electronic and Information Technology," Access Board, Washington, DC, June 21, 2001 (http://www.access-board.gov/sec508/guide/index.htm).

  6. WWW Best Practices and Style Guide for Web Site Publishing, Department of Transportation, Federal Highway Administration, Washington, DC, January 8, 2001.


Appendix A—HRTM Service Request Form

Figure 8. Illustration. Click for alternate text.
Figure 8. Illustration. HRTM service request form.


Appendix B—Sample of Report Front Cover

 

Materials and Methods for Corrosion Control of Reinforced and Prestressed Concrete Structures in New Construction

 

Publication No. FHWA-HRT-04-001
August 2004

 

 

 

 

 

 

 

Figure. Federal Highway Administration logo.

 


Appendix C—Sample Inside Front Cover

Foreword

Salt-induced reinforcing steel corrosion in concrete bridges has undoubtedly become a considerable economic burden to many State and local transportation agencies. Because the iron in the steel has a natural tendency to revert eventually to its most stable oxide state, this problem will, unfortunately, still be with us, but to a much lesser degree due to the use of various corrosion protection strategies currently used in new construction. The adoption of corrosion protection measures in new construction, such as the use of good design and construction practices, adequate concrete cover depth, low-permeability concrete, corrosion inhibitors, and coated reinforcing steel, is significantly reducing the occurrence of reinforcing steel corrosion in new bridges. This report summarizes the results of various research investigations in developing and evaluating the performance of various corrosion protection systems. This report describes materials and measures that can be used for corrosion control in reinforced and prestressed concrete bridge structures in new construction.

This report will be of interest to materials and bridge engineers, reinforced concrete corrosion specialists, and those concerned with the performance of reinforced and prestressed concrete bridges.

 

  T. Paul Teng, P.E.
Director, Office of Infrastructure
  Research and Development

 

Notice

This document is disseminated under the sponsorship of the U.S. Department of Transportation in the interest of information exchange. The U.S. Government assumes no liability for the use of the information contained in this document. This report does not constitute a standard, specification, or regulation.

The U.S. Government does not endorse products or manufacturers. Trademarks or manufacturers' names appear in this report only because they are considered essential to the objective of the document.

Quality Assurance Statement

The Federal Highway Administration (FHWA) provides high-quality information to serve Government, industry, and the public in a manner that promotes public understanding. Standards and policies are used to ensure and maximize the quality, objectivity, utility, and integrity of its information. FHWA periodically reviews quality issues and adjusts its programs and processes to ensure continuous quality improvement.


Appendix D—Technical Report Documentation Page

1. Report No.
FHWA-HRT-   -    

2. Government Accession No.

3. Recipient's Catalog No.
     

4. Title and Subtitle

5. Report Date

6. Performing Organization Code
     

7. Author(s)

8. Performing Organization Report No.

9. Performing Organization Name and Address

10. Work Unit No.

11. Contract or Grant No.

12. Sponsoring Agency Name and Address

Office of      

Federal Highway Administration

6300 Georgetown Pike

McLean, VA 22101-2296

13. Type of Report and Period Covered

14. Sponsoring Agency Code

15. Supplementary Notes

16. Abstract

17. Key Words

18. Distribution Statement

No restrictions. This document is available to the public through the National Technical Information Service, Springfield, VA 22161.

19. Security Classif. (of this report)

20. Security Classif. (of this page)

21. No. of Pages
     

22. Price

Form DOT F 1700.7 (8-72)
Reproduction of completed pages authorized

 


Appendix E—Sample Metric Conversion Factors Pages

Figure. SI* (Modern Metric) Conversion Factors. The conversion factors chart can be viewed in table and text format at www.fhwa.dot.gov/publications/convtabl.cfm.

Figure. SI* (Modern Metric) Conversion Factors. Landscape view of the metric conversion chart, which can be viewed in table and text format at www.fhwa.dot.gov/publications/convtabl.cfm.


Appendix F—Sample Table of Contents

TABLE OF CONTENTS

CHAPTER 1—INTRODUCTION.................................................................... 3

Background................................................................................................. 3

Study Objectives.......................................................................................... 5

Scope of Report........................................................................................... 6

CHAPTER 2—DATA FOR STUDY ANALYSIS............................................... 7

Data Request.............................................................................................. 7

Data Availability........................................................................................... 7

Traffic Data................................................................................................. 8

Environmental Data..................................................................................... 9

Materials Data............................................................................................ 10

Monitoring Data.......................................................................................... 11

Maintenance/Rehabilitation Data.................................................................. 12

Data not in the Database............................................................................. 13

Problems with Data Available from the Database........................................... 15

Data Organizing and Processing.................................................................. 17

APPENDIX A—LAYERED ELASTIC MODULI: LABORATORY TEST

RESULTS FROM 1999–2003..................................................................... 19

APPENDIX B—MOISTURE EFFECTS AND DRAINAGE COEFFICIENTS........ 25

REFERENCES............................................................................................. 29

INDEX........................................................................................................ 43

 


Appendix G—Sample List of Figures

List of Figures

  1. Diagram. Design procedures used on a routine basis by State highway agencies across the United States ................................................... 3

  2. Equation. Subgrade parameters used for flexible pavement designs ..... 3

  3. Chart. Comparison of total and instantaneous resilient modulus for dense-graded asphalt concrete materials recovered from the GPS sites ......... 6

  4. Histogram. Relationship between indirect tensile strength and total resilient
    modulus for asphalt concrete materials/mixtures ................................ 9

  5. Histogram. Total resilient modulus of asphalt concrete materials measured at the three test temperatures ............................................................. 13

  6. Chart. Total resilient modulus vs. temperature using indirect tensile loading conditions ...................................................................................... 21

  7. Equation. Results from repeated-load triaxial resilient modulus tests performed on unbound base materials and subgrade soils ........................ 21

  8. Histogram. Resilient modulus at specific stress states for unbound coarse-and fine-grained soils .................................................................... 23

  9. Photo. Type I normalized deflection basins ......................................... 25

  10. Diagram. Type II normalized deflection basins ...................................... 26

  11. Drawing. Type III normalized deflection basins ...................................... 27

  12. Equation. Limiting modulus criteria of unbound base and subbase layers .. 28

 


Appendix H—Sample List of Tables

List of Tables

  1. Data elements collected and used in different studies ............................. 7

  2. GPS sites having resilient modulus test data for 90 percent or more of the pavement cross section ..................................................... 8

  3. Summary of GPS sections with repeated-load resilient modulus tests for the unbound pavement materials and subgrade soils .......................... 9

  4. Examples of relationships used to calculate the design resilient modulus for subgrade soils from other properties ............................... 15

  5. Relationships previously developed between the nonlinear elastic coefficients/
    exponents and the physical properties of soils .............................. 17

  6. Listing of sections with problem deflection basins that are not compatible with elastic layer theory ......................................................... 19

  7. GPS section ends that exceed the modulus ratio .............. 19

  8. AASHTO drainage coefficients .............................................. 23

  9. Listing of GPS sites that contain some type of drainage system .............. 25

  10. Calculated base stiffness coefficients ............................................. 27

  11. Backcalculated subgrade moduli and associated data .................... 28

  12. Average slope of the relationship between the sensor distance from the load and the time to peak deflection .......................................... 28

 


Appendix I—Sample Acknowledgments Page

Acknowledgments

We would like to express appreciation to the following organizations for granting permission to copy publications and for providing information used in developing this training program:

The American Association of State Highway and Transportation Officials
The American Society for Testing and Materials

We would also like to acknowledge the following State Departments of Transportation for the same courtesy:

Connecticut
Idaho
Maryland
Massachusetts
Michigan
New York

Complete copies of publications can be obtained by contacting these organizations and offices directly.

 

Note: Under no circumstances should a contractor name be added to this page. The contractor acknowledgement for FHWA research reports is on DOT Form 1700.7.


Appendix J—List of Preferred Terminology and Abbreviations

Please use the following preferred terminology when writing a document.

backcalculation

online

clear-cut

offsite

coleader (codirector)

onsite

co-op

pooled fund

cost effective

prequalify

cross section

preregister

day-to-day

prerequisite

decisionmaking

preset

Federal

prestressed

Federal aid (as a noun)

post-stressed

Federal-Aid Highway Program (official)

reenact

Federal-aid program (generic)

regrade

federally recognized (as an adverb)

retest

fine-tune

reinstitute

free flowing

reengineer

hands-on

right-of-way

indepth

self-contained

in-place

short-term (as adjective)

in-house

State

long-range (as adjective)

statewide

long-term (as adjective)

thought-out

misstate

time-consuming

multiagency

two-sided

multiyear

ultrawide band

multidimensional

underestimate

nondestructive (nonattainment, noncohesive, nonconforming, nonresponsive, etc.)

Web page

offsite

Web site

ongoing

workgroup




Appendix K—List of Acronyms

Please use the following organization names and acronyms. Note that terms such as AADT (annual average daily traffic), PCC (portland cement concrete), SHA (State highway administration), and many more are common nouns, and are thus lowercase when spelled out (except for the "State" part of SHA). Keep common nouns in mind when deciding whether to use uppercase or lowercase. 

Acronym

Definition

AAA

American Automobile Association

AAAE

American Association of Airport Executives

AAAM

American Association of Automotive Medicine

AADT

annual average daily traffic

AAMVA

American Association of Motor Vehicle Administrators

AAPA

American Association of Port Authorities

AAR

American Association of Railroads

AASHTO

American Association of State Highway and Transportation Officials

ABA

American Bus Association

AC

asphalt concrete

ACI

American Concrete Institute

ACIR

Advisory Commission on Intergovernmental Relations

ACPA

American Concrete Pavement Association

ACTS

Automotive Coalition for Traffic Safety, Inc. (formerly American Coalition for Traffic Safety, Inc.)

ADA

Americans with Disabilities Act

AGCA

Associated General Contractors of America

AHUA

Association of Heads of University Administration

AISC

American Institute of Steel Construction

AISI

American Iron and Steel Institute

ALF

Accelerated Loading Facility

AMPO

Association of Metropolitan Planning Organizations

AMTRAK

National Railroad Passenger Corporation (Amtrak is not a governmental agency; it is a private company called the National Railroad Passenger Corporation)

ANSI

American National Standards Institute

AOPA

Aircraft Owners and Pilots Association

APA

American Planning Association

API

American Petroleum Institute

APTA

American Public Transportation Association

APWA

American Public Works Association

ARTBA

American Road and Transportation Builders Association

ASBI

American Sequential Bridge Institute

ASCE

American Society of Civil Engineers

ASQ

American Society for Quality

ASTM

American Society for Testing and Materials

ATA

American Trucking Association OR Air Transport Association

ATPA

American Technology Preeminence Act

AVC

Automatic Vehicle Classification

AWS

automated weather station

BAC

blood alcohol concentration

BESTEA

Building Efficient Surface Transportation and Equity Act of 1997

BMS

Bridge Management Systems

BPR

Bureau of Public Roads

BRR

Bridge Rehabilitation and Replacement

BTS

Bureau of Transportation Statistics

C SHRP

Canadian Strategic Highway Research Program

CAAA

Clean Air Act Amendments

CAFE

Corporate Average Fuel Economy

CBO

Congressional Budget Office

CBSSE

Commission on Behavioral and Social Sciences and Education (NRC)

CD

Compact Disk

CERF

Civil Engineering Research Foundation

CETS

Commission on Engineering and Technical Systems (NRC)

CFLHD

Central Federal Lands Highway Division

CFR

Code of Federal Regulations

CIMA

Construction Industries Manufacturers Association

CMAQ

Congestion Mitigation and Air Quality

CMS

Corporate Management Strategy

COMTO

Conference of Minority Transportation Officials

CoP

Communities of Practice

COST

Cooperation on Science and Technology (program)

COTA

Congressional Office of Technology Assessment

COTR

Contracting Officer's Technical Representative

CPI

Continuous Process Improvement

CRG

Communications Reference Guide

CRP

Cooperative Research Program (TRB)

CRS

Congressional Research Service

CSD

context sensitive design

CUTC

Council of University Transportation Centers

CVISN

Commercial Vehicle Information Systems and Networks

CVO

commercial vehicle operations

DAFIS

Departmental Accounting and Financial Information System

DARPA

Defense Advanced Research Projects Agency (DOD)

DOD

Department of Defense (U.S. Department of Defense)

DOT

department of transportation

dpi

dots per inch

EAP

Employee Assistance Program

ECMT

European Conference of Ministers of Transportation

EDL

Electronic Document Library

EEOC

Equal Employment Opportunity Commission

EFLHD

Eastern Federal Lands Highway Division

EIS

Environmental Impact Statement

EIT

Electronic information and technology

EPA

Environmental Protection Agency (U.S. Environmental Protection Agency)

eps

Encapsulated PostScript file

ESAL

equivalent single axle load

ETTM

Electronic Toll and Traffic Management

EU

European Union

EUREKA

European Research Coordination Agency

F SHRP

Future Strategic Highway Research Program

FAA

Federal Aviation Administration

FAQs

Frequently Asked Questions

FARS

Fatality Analysis Reporting System

FEHB

Federal Employee Health Benefits

FHWA

Federal Highway Administration

FIFO

first in, first out

FIMS

Fiscal Information Management System

FMCSA

Federal Motor Carrier Safety Administration

FRA

Federal Railroad Administration

FRC

Federal Records Center

FRP

fiber reinforced polymer

FTA

Federal Transit Administration

FWD

Falling Weight Deflectometer

FY

fiscal year

GAO

General Accounting Office

GIF

Graphic Interchange Format

GIS

Geographic Information System

GOE

general operating expenses

GPO

Government Printing Office

GPR

ground penetrating radar

GPRA

Government Performance and Results Act

GPS

Global Positioning System OR General Pavement Studies

GSA

U.S. General Services Administration

HBRRP

Highway Bridge Replacement and Rehabilitation Program

HIPERPAVTM

High Performance Pavement

HITEC

Highway Innovative Technology Evaluation Center

HMA

hot mix asphalt

HP&R

Highway Planning and Research

HP&R

Highway Planning and Research

HPMS

Highway Performance Monitoring System (FHWA)

HR

human resources

HRTM

Office of Research and Technology Services

HSGT

high speed ground transportation

HSIP

Highway Safety Improvement Program

HTF

Highway Trust Fund

HTML

HyperText Markup Language

HUFSAM

Highway Users Federation for Safety and Mobility, now called American Highway Users Alliance

IACP

International Association of Chiefs of Police

IAHR

International Association for Hydraulic Research

IANA

Intermodal Association of North America

IATA

International Air Transport Association

IBTTA

International Bridge, Tunnel and Turnpike Association (no serial comma according to IBTTA's usage)

ICAO

International Civil Aviation Organization

IDEA

Innovations Deserving Exploratory Analysis

IDP

Individual Development Program

IEEE

Institute of Electrical and Electronics Engineers

IHSDM

Interactive Highway Safety Design Module

IIHS

Insurance Institute for Highway Safety

INA

International Navigation Association (formerly called PIANC, Permanent International Association of Navigation Congresses)

IOM

Institute of Medicine

IPP

individual performance plan

IRF

International Road Federation

IRI

International Roughness Index

ISO

International Organization for Standardization (correct even though it looks incorrect)

ISTEA

Intermodal Surface Transportation Efficiency Act of 1991

ITE

Institute for Transportation Engineers

ITS

intelligent transportation system

ITS America

Intelligent Transportation Society of America

ITS/JPO

Intelligent Transportation Systems Joint Program Office

IUPT

International Union of Public Transport

IVHS

intelligent vehicle highway systems

IVI

Intelligent Vehicle Initiative

JPEG

Joint Photographic Experts Group

KM

Knowledge Management

KSAs

knowledge, skills, and abilities

L&D

learning and development

LADS

Learning and Development System

LAN

Local Area Network

LCCA

life cycle cost analysis

LRFD

load and resistance factor design

LTAP

Local Technical Assistance Program

LTP

Leave Transfer Program

LTPP

Long Term Pavement Performance (program)

MARAD

Maritime Administration (USDOT)

MB

Marine Board (TRB)

MBNQA

Malcolm Baldrige National Quality Award

MMS

Minerals Management Service

MPO

metropolitan planning organization

MSPB

Merit Systems Protection Board

MTMC

Military Traffic Management Command

MUTCD

Manual on Uniform Traffic Control Devices

MYAEP

Multi Year Affirmative Employment Program

NACE

National Association of County Engineers

NACO

National Association of Counties

NAE

National Academy of Engineering

NAGHSR

National Association of Governors' Highway Safety Representatives

NAPA

National Asphalt Pavement Association

NARA

National Archives and Records Administration

NARC

National Association of Regional Councils

NAS

National Academy of Sciences

NASAO

National Association of State Aviation Officials

NASS

National Automotive Sampling System (NHTSA)

NBIS

National Bridge Inventory System

NCAT

National Center for Asphalt Technology

NCHRP

National Cooperative Highway Research Program

NCP

National Coordinated Program (of Highway Research, Development, and Technology)

NCSL

National Conference of State Legislatures

NCSRO

National Conference of State Railway Officials

NDE

nondestructive evaluation

NDR

National Driver Register

NEPA

National Environmental Policy Act

NEXTEA

National Economic Crossroads Transportation Efficiency Act of 1997

NGA

National Governors' Association 

NHI

National Highway Institute

NHS

National Highway System

NHTSA

National Highway Traffic Safety Administration

NIST

National Institute of Standards and Technology

NIT League

National Industrial Transportation League

NPR

National Performance Review

NPTS

Nationwide Personal Transportation Survey

NQI

National Quality Initiative

NRC

National Research Council

NSC

National Safety Council

NSF

National Science Foundation

NSPE

National Society of Professional Engineers

NSTC

National Science and Technology Council

NTI

National Transit Institute

NTIS

National Technical Information Service

NTL

National Transportation Library

NTSB

National Transportation Safety Board

OECD

Organisation for Economic Co operation and Development

OIG

Office of the Inspector General

OMB

Office of Management and Budget

ONR

Office of Naval Research

OPM

Office of Personnel Management

ORI

Office of Road Inquiry

OSHA

Occupational Safety and Health Administration

OST

Office of the Secretary of Transportation

OSTP

Office of Science and Technology Policy (White House)

PBCAT

Pedestrian and Bicycle Crash Analysis Tool

PCA

Portland Cement Association

PCC

portland cement concrete ("portland" is lowercase when used in text)

PCI

Precast/Prestressed Concrete Institute

PDF

Portable Document Format

PDP

professional development program

PI

Principal Investigator

PIANC

Permanent International Association of Navigation Congresses (now called International Navigation Association)

PIARC

Permanent International Association of Road Congresses

PICRI

Pavement Industry Cooperative Research Initiative

PIH

Pan American Institute of Highways

PQA

President's Quality Award

PROMETHEUS

Program for European Traffic with Highest Efficiency and Unprecedented Safety

PTRC

Planning and Transport Research and Computation

QC/QA

quality control/quality assurance

R&D

research and development

R&T

research and technology

RABA

Revenue Aligned Budget Authority

RAC

Research Advisory Committee

RCCC

Regular Common Carrier Conference (ATA)

RD&T

research, development, and technology

RFP

Request for Proposal

RIDER

Research and Information Databases and Electronic Resources

ROSAN

Roadway Surface Analyzer

RSF

Roadway Safety Foundation (AHUA)

RSPA

Research and Special Programs Administration (USDOT)

RTAP

Rural Transportation Assistance Program (FHWA)

RTCC

Research and Technology Coordinating Committee

SAE

Society of Automotive Engineers

SAFETEA

Safe, Accountable, Flexible, and Efficient Transportation Equity Act of 2003

SCOH

Standing Committee on Highways (AASHTO)

SCOQ

Standing Committee on Quality

SCOR

Standing Committee on Research (AASHTO)

SFLHD

Southern Federal Lands Highway Division

SHA

State highway administration

SHRP

Strategic Highway Research Program

SIP

State implementation plan

SMARTS

Site Management and Retroreflective Tracking System

SMS

safety management system

SMSA

standard metropolitan statistical area

SNO

Subcommittee for NRC Oversight (TRB)

SOW

statement of work

SPC

statistical process control

SPPR

Subcommittee on Planning and Policy Review (TRB)

SPR

State planning and research

SPS

Specific Pavement Studies

STB

Surface Transportation Board

STIPDG

Summer Transportation Internship Program for Diverse Groups

STP

Surface Transportation Program

STPP

Surface Transportation Policy Project

STRAHNET

Strategic Highway Network

SUPPS

Shared United Performance Plan System

SWE

Society of Women Engineers

T&I

technology and innovation

T2

technology transfer

TASC

Transportation Administrative Service Center

TCRP

Transit Cooperative Research Program (TRB)

TCSP

Transportation and Community and Systems Preservation

TCT

Technical Career Track

TDC

Transit Development Corporation (APTA)

TDIP

Technology Deployment Initiatives and Preservation

TEA

21 Transportation Equity Act for the 21st Century

TFHRC

Turner-Fairbank Highway Research Center

TIFF

Tagged Image File Format

TIFIA

Transportation Infrastructure Finance and Innovation Act

TIN

Technology Innovation Network

TIP

Transportation Improvement Program

TMA

Transportation Management Association

TMC

Transportation Management Center

TNM

Traffic Noise Model

TQM

Total Quality Management

TRB

Transportation Research Board

TRF

Transportation Research Forum

TRI

Trucking Research Institute (ATA)

TRIP

The Road Information Program

TRIS

Transportation Research Information Services (TRB)

TRL

Transportation Research Laboratory

TReL

Traffic Research Laboratory

TRRL

Transportation and Road Research Laboratory (United Kingdom)

TSM

Transportation System Management

UPACS

User Profile and Access Control System

USACE

U.S. Army Corps of Engineers

USCG

U.S. Coast Guard (USDOT)

USDOT

U.S. Department of Transportation

UTC

University Transportation Center

UTCP

University Transportation Centers Program (USDOT)

VMT

vehicle miles traveled

VNTSC

Volpe National Transportation Systems Center (USDOT)

VTI

Road and Traffic Research Institute of Sweden

VWS

virtual weather station

WFLHD

Western Federal Lands Highway Division

WIM

weigh in motion

WRA

World Road Association (formerly PIARC, Permanent International Association of Road Congresses)

WSCG

Western States Concrete Group

 


Appendix L—Sample Page of a Research Web Report

In addition to adhering to the HAIM Web guidelines listed in chapter 8 and the Section 508 guidelines on www.access-board.gov/508.htm for HTML development and programming, FHWA research report Web pages contain the top blue banner on each page, and the bottom footer to brand the report as an FHWA report.

Figure 9. Screen shot. This screen shot shows a Federal Highway Administration online research report in HTML Web format.

Figure 9. Screen shot. Research report Web page.


Appendix M—FHWA LOGO

Use one of the following two FHWA logos on publications, PowerPoint presentations, and other communication products you prepare.

The logo can be printed or depicted in any color, but the entire logo must be in the same color. You can enlarge or shrink the size of the logo, but you must keep the same design proportions shown below. (For example, don't move the triskelion symbol, enlarge the symbol, or reduce the size of the type.) Consult with the Management Services Division (HAIM-20), the HRTM Communications and Outreach Team (HRTS-3), or a graphic designer for help deciding how large to make the mark and signature in proportion to the other information on your cover.

If you have any questions on the use of the FHWA logo, please contact HRTM-3 or HAIM-20.

Figure 10. Illustration. Federal Highway Administration logo. This is the correct two-line version of the FHWA logo. This two-line logo features the triscalion on top with the words, "U.S. Department of Transportation," on the first line followed by the words, "Federal Highway Administration" on the second line. The shape of the logo is more like a long horizontal rectangle.

Figure 10.  Illustration. This is the correct two-line version of the FHWA logo.

Figure 11. Illustration. Federal Highway Administration logo. This four-line logo features the triscalion on top with the words, "U.S. Department" on the first line, the words, "of Transportation," on the second line, the "Federal Highway" on the third line, and "Administration" on the forth line. The shape of the logo is more "square" rather than long.

Figure 11.  Illustration. This is the correct four-line version of the FHWA logo.


APPENDIX N—SAMPLE GPO 952 FORM

GPO Form 952 (1/93)

Revised for PDF (2/97)

U.S Government Printing Office

Desktop Publishing - Disk Information

This form should be completed and submitted with the electronic media,

visual(s), camera copy, if any, and the SF-1 or GPO Form 2511

FOR GPO USE

Jacket no.     

Program no.     

Print order no.____________

1. Customer

Agency/Department USDOT/FHWA Date      

Job Title      

Agency requisition no.       Print order no.     

Name of person completing form Phone no.

Desktop publishing technical contact       Phone no.     

2. Requested Output

GPO/Contractor to output for printing requested

Output (IN-PLANT): Output Paper Film Laser proofs/no. of sets      

Pages to be output       Total no. of pages output      

Other      

3. Computer, Operating System, and Media

IBM or compatible with DOS version       Windows version      

Macintosh Model      With System      

Other (Unix, OS/2, etc.) – Describe      

Media Type: 3-1/2" floppy SyQuest       Iomega       CD-Rom Quantity      

Other (Describe - Include size and quantity)      

4. Software

Name of page layout (or other "main") program used       Version      

Name(s) of program(s) used for illustrations/drawings       Version      

Name(s) of program(s) used for painting/image manipulation      Version      

Name(s) of other program(s) used       Version      

continued on block 10 or an attachment

Files are supplied in: Native Format Print-to-File (PostScript) Format Both

5. Font(s) - List all fonts used in the file(s) to be output

(This includes any font used in Encapsulated PostScript (EPS) files)

Font name(s) and weights (light, compressed etc.) Font Manufacturer (Adobe, Bitstream, etc.)

continued on block 10 or an attachment

Are all custom letter spacing or kerning files included? Yes No

Have you included all printer and screen fonts? Yes No If no, explain      

6. Visuals Submitted

Have you included a visual (laser or other proof) of all pages and illustrations? Yes No

Was the visual made at less than 100% in order to show bleeds? Yes No

Does the visual clearly show color breaks? Yes No

Was the proof made on a printer using PostScript language? Yes No

See reverse for required file and color information

Page 2

   

7. File Information - List information for all files (including graphics) used in the document to be output or attach a file directory printout which includes: File name; size, and format; and program

     

List files here:                  

     

8. Color Identification Information

Color System Used: PANTONE Toyo TRUMATCH RGB

CMYK (process colors) Other      

Trapping: Supplied Do not trap Create traps as necessary

     

9. Miscellaneous Checklist

Do the files provide for bleeds (if any)? Yes No

Are all graphics linked properly (no cutting & pasting or "store in pub")? Yes No

Are all graphic elements "up-to-date"? Yes No

Were changes made to any file(s) after the visual was made? Yes No

If yes, explain      

     

10. Notes/Special Instructions

Recommendations for submitting "Electronic Mechanicals"

·   If you are providing files in PostScript format only, remember
these are printer driver files and usually cannot be manipulated or changed by GPO or the contractor. Therefore, if any author's
alterations are required you will have to provide updated files.

·   If any file has been changed for the benefit of the printout (e.g.,
making an image smaller to show bleeds on a printout) be sure
to change the file back before making the disk you are submit-ting.

·   After making the printout, remove any "for position only" images in the files and replace them with an ID number (referenced to the printout and supplied copy) to speed up film output and thus hold down costs.

·   If any holding lines (keylines) are used in the file to indicate
illustration size and position, indicate on the printout whether these lines print or not.

·      On the supplied printout, clearly identify any halftones or other copy being supplied as separate camera-ready copy.

·      Clearly mark any miscellaneous instructions that would have been on an overlay (e.g., folding and perforating marks), on the printout or by other means.

·      Label all disks with the agency name, project name, the date the disk was made and the requisition or SF-1 number. In addition, show a disk number and total number of disks sent (e.g., 1/5).

·      Keep an exact duplicate of all disks and visuals submitted to GPO.

·      To avoid false expectations, any requested enhancements to data supplied (e.g., added trapping) should be discussed with GPO ahead of time.

For additional assistance in completing this form and submitting electronic mechanicals, see GPO Circular Letter No. 354 and

Technical Report No. 31, or call your Customer Service Representative or Regional Printing Procurement Office.

Mention of any brand name product as an example is not meant as an endorsement of that product nor of its manufacturer.

 


Appendix O—FHWA MULTIMEDIA Model Release Form

U.S. Department of Transportation
Federal Highway Administration (FHWA)

Name: Location: Date:

 

 

I hereby grant to FHWA the absolute and irrevocable right and permission, in respect of the photographs or audio or videotape recording and their transcripts, that it has taken or has had taken of me or in which I may be included with others, to copyright the same, in its own name or otherwise (and assign my rights throughout the world in such photograph and audio and video recordings and their transcripts), to use, reuse, publish, and republish, and otherwise reproduce, modify and display the same, in whole or in part, individually or with other photographs, and with any copyrighted matter, in any and all media now or hereafter known, for illustration, promotion, art, advertising and trade, or any other purpose whatsoever; and to use my name in connection therewith if it so chooses.

I hereby release and discharge FHWA from any and all claims and demands arising out of, or in connection to, the use of the photographs, including without limitation any and all claims for libel or invasion of privacy. FHWA may sell, assign license, or otherwise transfer all rights granted to it hereunder.

This authorization and release shall also inure to the benefit of the specific legal representatives, licensees, and assigns of FHWA, as well as the staff representative(s) (if any) for whom it took the photographs.

I am of full age and have the right to contract in my own name. I have read the foregoing and fully understand the contents thereof. This release shall be binding upon me and my heirs, legal representatives and assigns. I further release FHWA from any responsibility for injury incurred during the photography or audio or videotaping session.

Signed:

(If minor, parent or legal guardian must sign.)

Printed Name:

Address:

City, State, Zip:

Phone:

Fax Number:

Date:



Appendix P—FHWA MULTIMEDIA Child Model Release Form

U.S. Department of Transportation
Federal Highway Administration (FHWA)

Name: Location: Date:

 

 

I hereby grant to FHWA the absolute and irrevocable right and permission, in respect of the photographs or audio or videotape recording and their transcripts, that it has taken or has had taken of me or my child, _________________________, or in which I or my child may be included with others, to copyright the same, in its own name or otherwise (and assign my rights throughout the world in such photograph and audio and video recordings and their transcripts), to use, reuse, publish, and republish, and otherwise reproduce, modify and display the same, in whole or in part, individually or with other photographs, and with any copyrighted matter, in any and all media now or hereafter known, for illustration, promotion, art, advertising and trade, or any other purpose whatsoever; and to use my name in connection therewith if it so chooses.

I hereby release on behalf of myself and my child and discharge FHWA from any and all claims and demands arising out of, or in connection to, the use of the photographs of my child and me, including without limitation any and all claims for libel or invasion of privacy. FHWA may sell, assign license, or otherwise transfer all rights granted to it hereunder.

This authorization and release shall also inure to the benefit of the specific legal representatives, licensees, and assigns of FHWA, as well as the staff representative(s) (if any) for whom it took the photographs.

I am of full age and have the right to contract in my own name and in the name of my child. I have read the foregoing and fully understand the contents thereof. This release shall be binding upon my child, and my heirs, legal representatives, assigns, and me. I further release FHWA from any responsibility for injury incurred during the photography or audio or videotaping session.

Signed:

(If minor, parent or legal guardian must sign.)

Printed Name:

Address:

City, State, Zip:

Phone:

Fax Number:

Date:


 

Chapter 10—Distributing Your Communication Products
ResearchFHWA
FHWA
United States Department of Transportation - Federal Highway Administration