This Award recognizes the Utah Department of Transportation (UDOT) Right-of-Way Division for their commitment to tracking all right-of-way purchases for highway projects to reduce project and process delays. The Division has developed the Electric Project Management (ePM) Right-of-Way Tracking program to handle this job.
With this database, the UDOT tracks reports for current or past right-of-way projects that have been entered into this new system. Searches can be made by owner, project number, parcel number, and other project attributes. Data can be exported to create Microsoft Exel spreadsheets and imported into Microsoft Project for project scheduling purposes. The system shows the ownerships that have been cleared for construction, those in condemnation, or those in the process of relocation.
Already, the following advantages have been realized:
Future electronic enhancements to the systems are envisioned to include the ability to store electronic appraisals, generate relocation documents, deed descriptions and project drawings for each property within the right-of-way database. Eventually, the UDOT Document Management (DM) system will be linked to the ePM Right-of-Way Tracking program.
Although the main beneficiary of the system is the UDOT, consultants, project managers, surveyors and others may access the database and view most information. Some eminent domain and appraisal records are restricted until project completion.
The success of this project results from coordination with surveyors, engineers, appraisers, relocation specialists, acquisition negotiators, title agents, closing agents, Information Support Services staff and management staff. All of these stakeholders are delighted with the system and feel it is worth the effort that created it!
Terry Butcher, Alan Dearden, Monty King, Lyle McMillan, Karen Stein, Terri Theobald, and Steve Wilkins.