Synthesize Division Interagency Real Estate Agreements and Identify Practices for Improved Interagency Support
IV. Implementation Strategy
This section provides a summary of the proposed strategy for implementing the recommended next steps in this report. It includes a proposed implementation approach and a summary of the anticipated benefits.
A. Proposed Project Approach
Our proposed project approach for implementing the next steps recommended in this report includes the following elements:
- Establishment of an Interagency task force of field and headquarters staff to guide the implementation effort and serve as a technical review team.
- Selection and use of a consultant to develop the sample MOU, deed template, and other new content required for the proposed Web portal. The consultant would work in conjunction with and under the direction of the Interagency task force.
- Definition of the elements of the Web portal and establishment of standards for the look and feel of the portal.
- Creation of the various components of the portal including the sample regional MOU, sample national deed template, detailed procedures manual, and workshop training materials. These components would be developed by:
- Group discussion or interviews with task force members to define requirements.
- Development of preliminary documents by the consultant based on the identified requirements.
- Review and discussion of these preliminary models by the task force. This review can take place remotely through collaboration software and/or in on-site workshops.
- Updating and finalizing the work products by the consultant based on input received from the task force members.
- Implementation of the completed products within the Web portal for use on a pilot basis.
- Updating of materials based on feedback from initial pilot use of the materials on the portal.
- Integration of existing guidance materials and other relevant resources into the Web portal by:
- Inventorying existing materials for inclusion in the portal.
- Validating existing guidance materials by the task force members or other appropriate Agency personnel to ensure the accuracy of the materials in the context of current Agency policy and practice.
- Implementing a communication program to market both the Web portal and the resource materials being developed.
- Briefing senior Agency management on the organizational recommendations of this study concerning potential approaches for resourcing and staffing the Federal Land Transfer process.
- Managing the overall project effort.
B. Anticipated Benefits
Anticipated benefits from the implementation of the recommended next steps in this report include:
- Reduced time and cost to process Federal Land Transfers through:
- Greater standardization of the Federal Land Transfer process through use of templates for MOUs and deeds.
- Improved access to information.
- Focused effort of specialized resources more experienced with Federal Land Transfers.
- Reduced project risk through:
- More effective Interagency communication.
- Enhanced communication between Agencies and units within the same Agency.
- Earlier involvement of realty staff in the project development process.
- More predictable time frames and process for completing Federal Land Transfers.
- Improved accuracy of deed recording through a focused effort to both complete the recording process going forward and a standardized approach for cleaning up existing deeds.