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Business Relocation Assistance Retrospective Study

Review of Relocation Files

The next phase of the study encompassed the review of relocation files in eight states:  Delaware, Georgia, Indiana, Maryland, Minnesota, Texas, Virginia, and Washington. The following criteria were used for reviewing relocation files:

Three people reviewed 244 relocation files between January and March, 2011. ORC provided the FHWA a written summary report and table of the actual move costs, reestablishment expenses and in-lieu of payments documented in the relocation files in comparison to each state’s maximum benefit levels for those expenses.

Prior to the review, ORC developed a matrix of the business types and structures that each state could use to identify businesses for file review. ORC then contacted each State Department of Transportation (SDOT) in advance of the review to provide information about the purpose of the Business Relocation Assistance Retrospective Study. We requested inclusion of businesses from urban and rural projects, as well as businesses of varying sizes, in terms of employees and revenue. An example of the letter sent to each SDOT is attached (Attachment B – Letter to State DOTs).

ORC reviewed a total of 244 relocation files from eight (8) states (Delaware, Georgia, Indiana, Maryland, Minnesota, Texas, Virginia and Washington). Forty-four (44) files were reviewed in Georgia, thirty-six (36) files in Indiana, thirty-nine (39) in Minnesota, thirty-two (32) in Texas and forty-one (41) in Washington. This was a representative sampling of the businesses displaced during the time period identified for review (January 1, 2006 – December 31, 2010). In addition, six (6) files were reviewed in Delaware, fifteen (15) in Maryland, and thirty-one (31) in Virginia. This represents 100% of the businesses that moved in those states as a result of SDOT projects during the review period.

Following is a summary of the actual search expenses, reestablishment expenses and fixed payments (in-lieu-of payments) for each state. These figures were then compared to that state’s maximum benefit levels (for those expenses). This information is summarized for all businesses reviewed at the end of this section, and in a spreadsheet included as Attachment C – Summary of Relocation Claims.

Delaware

ORC reviewed six (6) businesses displaced by the Delaware Department of Transportation (DelDOT) during the review period.

Georgia

ORC reviewed forty-four (44) businesses displaced by the Georgia Department of Transportation (GDOT) during the review period.

Indiana

ORC reviewed thirty-six (36) businesses displaced by the Indiana Department of Transportation (INDOT) during the review period.

Maryland

ORC reviewed fifteen (15) businesses displaced by the Maryland State Highway Administration during the review period.

Minnesota

ORC reviewed thirty-nine (39) businesses displaced by the Minnesota Department of Transportation (MnDOT) during the review period.

Texas

ORC reviewed thirty-two (32) businesses displaced by the Texas State Department of Transportation (TXDOT) during the review period.

Virginia

ORC reviewed thirty-one (31) businesses displaced by the Virginia Department of Transportation (VDOT) during the review period.

Washington

ORC reviewed forty-one (41) businesses displaced by the Washington State Department of Transportation (WSDOT) during the review period.

Summary

ORC reviewed a total of 244 businesses displaced by eight (8) different State Departments of Transportation.

The summarized data for each state is included in Attachment C - Summary of Relocation Claims.

Updated: 04/02/2013
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