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State Internal EEO Program

Technical Assistance Tool

State Transportation Agency (STA) Responsibilities

Equal Employment Opportunity (EEO) Program:

Implementation and Administration

1. Is the STA‘s EEO Program current and has the STA submitted annual program updates to the FHWA Division Office? (23 CFR 230.311 (a) ) Yes__ No __ ? __

2. Does the STA set both short and long-range objectives, with priorities and target dates for achieving goals and measuring progress? (23 CFR 230 Part II) Yes__No__?__

3. Does the STA consider and respond to written comments from FHWA regarding the program update and preparation of the program requirements? (23 CFR 230.311(a) (1),(2) and (b)) Yes__No__?__

4. Has the STA designated an Affirmative Action Officer (AAO)? (23 CFR 230 Part II) (Section II, A, (1)) Yes_No__?__

5. Does the AAO manage the EEO program full-time? (23 CFR 230 Part II) (Section II, A, 1 (a- c) (Section II, A, 2 (a.)) Yes__No__?__

6. Does the AAO assist managers and supervisors in collecting and analyzing employment data, identifying problem areas, setting goals and timetables, and developing programs to achieve goals? (23 CFR 230 Part II) (Section II, A, 2 (c) ) Yes__No__?__

7. Does the AAO handle and process informal/formal discrimination complaints? (23 CFR 230 Part II) (Section II, A, 2 (d) and A, 2 (g) (3) ) Yes__No__?__

Does the AAO have a monitoring tool available for auditing reporting systems to measure program effectiveness, determine where progress has been made, and where further action is needed?

8. Does the AAO have a monitoring tool available for auditing reporting systems to measure program effectiveness, determine where progress has been made, and where further action is needed? (23 CFR Part II) (Section II, A, 2 (e.)) Yes__No__?__

9. Does the AAO report (at least quarterly) to the Head of STA on progress and deficiencies of each unit in relation to agency goals? (23 CFR 230 Part II) (Section II, A, 2 (f)) Yes__No__?__

10. Does the STA have an EEO Advisory Committee? (23 CFR 230 Part II) (Section II, A, 2 (g) (1) ) Yes__No__?__

11. Does the STA have an EEO Employee Committee that meets regularly with the AAO? (23 CFR 230 Part II) (Section II, A, 2 (g) (2) ) Yes__No__?__

Affirmative Action Plan (AAP) Contents

Implementation and Administration

1. Does the STA's AAP include a survey of the labor market area in terms of population makeup, skills, and availability for employment? (23 CFR 230 Part II) (Section II, (B) (3)) Yes__ No __ ? __

2. Does the STA's AAP analyze the present work force to identify jobs, departments, and units where minorities and females are underutilized? (23 CFR 230 Part II) and (Section II (B) (4)) Yes__No__?__

3. Does the STA's AAP include specific, measurable, attainable goals for hiring and promotions with targeted dates? (23 CFR 230 Part II) and (Section II, (B) ( 5)) Yes__No__?__

4. Are managers and supervisors responsible and held accountable for meeting these goals? (23 CFR 230 Part II) and (Section II, (B) (6)) Yes__No__?__

5. Does the STA's AAP include reevaluation of job descriptions and hiring criteria to assure that they reflect actual job needs? (23 CFR 230 Part II) (Section II, (B), (7)) Yes__No__?__

6. Does the STA's AAP identify how the STA finds minorities and females who are qualified or qualifiable to fill jobs? (23 CFR 230 Part II) (Section II, (B), (8 and 9)) Yes__No__?__

7. Has the STA developed systems to monitor and measure progress regularly? (23 CFR 230 Part II) (Section II, (B), (10)) Yes__No__?__

8. Has the STA established procedures where employees and applicants may process allegations of discrimination without fear of reprisal? (23 CFR 230 Part II) (Section II,( B), (11) ) Yes__No__?__

9. Has the STA issued a written EEO Policy statement and AA commitment? (23 CFR 230 Part II) (Section II (C) (1),(a-g)) Yes__No__?__

10. Has the STA publicized its AAP internally and externally? (23 CFR 230 Part II) (Section II, (C), (2), (a), (1-7)) Yes__No__?__

11. Is the STA's AAP presented and discussed as part of your employee orientation and all training programs? (23 CFR 230 Part II) (Section II, (C), (2), (a), (6) Yes__No__?__

12. Does the STA invite employee organization representatives to cooperate and assist with developing and implementing the AAP? (23 CFR 230 Part II) (Section II, (C), (2), (7)) Yes__No__?__

13. Has the STA developed and implemented specific programs to eliminate discriminatory barriers to achieve goals? (23 CFR 230 Part II) (Section II, (C), (3), (a-f)) Yes__No__?__

14. Does the STA have an internal reporting system to continually audit, monitor and evaluate programs essential for a successful AAP? (23 CFR 230 Part II) (Section II, (C),(4), (a-c)) Yes__No__?__

15. Does the STA review and evaluate its AAP at least annually? (23 CFR 230 Part II) (Section II, (C), (4), (d)(1-2) and (e) Yes__No__?__

16. Does the STA furnish the most recent employment statistical data? (23 CFR 230 Part II) (Section III, (A), (1-3) Yes__No__?__

17. Does the STA use the EEO-4 form to provide current workforce data? (23 CFR 230 Part II) (Section III, B) Yes__No__?__

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